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Home My WebLink About2013-09-09 - MinutesNft a e ay-1.1e Alt%A H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for September 9, 2013 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:30 p.m. in Room 326 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members McKnight, Leonard, Meldrum, Lawson, Proffitt, Paul, Maxwell, and Watson were present. Lamb was absent. Staff members Edmonston, Humphry, Spann, Jumper, Mihalevich and Thomas were in attendance. AGENDA: 1. Information on the A & P $3.5 Mill Bond for Regional Park Development: Kit Williams, City Attorney Williams will review the information about the bond as well as Act 312 which relates to the manner the City Employees and PRAB can participate. Please review Act 312 which is in the agenda attachments so you can clarify any questions you might have. Williams clarified restrictions for campaign activities by public servants. There are severe penalties if the restrictions are not followed. He said that City resources can not be used for campaigning. If someone is on the clock, they can't say they are for or against the issue. PRAB members can campaign on their own time, but no City funds can be used. City staff can not campaign for the bond issue, but they can create informational material stating only facts. The Parks and Recreation Advisory Board advises the City Council, so it's okay if they publicly support the issue as a board to the Council. Meldrum asked if Parks was going to create an informational sheet. 1 Edmonston said yes. Meldrum then asked what date the election was going to be held. Edmonston replied that it was November 12. Meldrum asked if someone would go over the Regional Park map to see what is proposed. Jumper discussed each section of the map. Edmonston said that five more baseball fields, with everything, including bleachers, were needed in addition to the already proposed baseball fields. The cost for the five fields is $3 million. Doug McKinney, a citizen, asked what the wording on the ballot would be, so people could vote accordingly. Edmonston said there will be three questions on the ballot, and the request is to vote yes for each question. Maxwell commented that initially, if the first question about the Town Center didn't pass, then questions two and three can't be approved. He said that has changed. They aren't linked anymore. 2. Approval of August 5, 2013 PRAB Meeting Minutes PRAB Motion: Proffitt motioned to accept the minutes as written, and McKnight seconded it. Motion passed 8-0-0 by voice vote. 3. Tabled from August 5th Meeting: Trail Naming for Clear Creek and Scull Creek Trails: Matt Mihalevich, Trails Coordinator Staff Recommendation: To approve the proposed names of trail. According to the City's Facility Naming Policy, the item is tabled until the next PRAB meeting in order to allow for public input. If approved by PRAB, the naming of the trails will be presented to City Council for final approval. PRAB Motion Tabled at August 5 Meeting: To table the naming of the trails until the September meeting to allow time for public input according to the Naming Parks and Trails Policy. Mihalevich said that this was tabled from the August PRAB meeting for 30 days to allow for public input for the names. He 2 went over the information about the trails and said that the proposed names are Scull Creek Trail and Clear Creek Trail. There was no discussion. PRAB Motion: Meldrum motioned to approve the names Scull Creek Trail and Clear Creek Trail, and Proffitt seconded it. Motion passed 8-0-0 by voice vote. 4. Eagle Scout Project Proposal, Lake Fayetteville Environmental Study Center: David Wolf In coordination with Park staff and Environmental Study Center staff, David Wolf will present a proposal to improve and realign a section of nature trail at Lake Fayetteville as part of his Eagle Scout Project. Staff Recommendation: To approve the proposed Eagle Scout project at Lake Fayetteville Environmental Study Center. Wolf said he was with Troop 115 at Sequoyah. His project is a section of the trail around Lake Fayetteville. He said he did a couple of field trips to the area to see where the problems were located. There is a part of the trail approximately one half mile in length that he will widen and border with landscape timbers. He said the widening will benefit many of the larger classes that use the trail. There is a 35 to 40 foot long section of trail around a tree that he will rebuild. He found a manmade trail that he will close off by disguising the trail. For his project, he will use shovels, drills, pulaskis, band saws, wheelbarrows, rebar, 8 foot wooden timbers, and 6 x 6 timbers. The Home Depot donated about $150 worth of landscape timbers. Wolf is also using leftover timbers from a previous Eagle Scout project. Proffitt said that this project will be a great addition. He wanted to know which section of the trail it would be. Wolf said it would be in the Springdale zone. Meldrum added it would be south and east of the Environmental Center. PRAB Motion: The motion and second to approve the Eagle Scout project at the Lake Fayetteville Environmental Study Center was passed the project 8-0-0 by voice vote. c 5. Park Land Dedication: Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: Alison Jumper, Park Planning Superintendent Harvey's Hill McClelland Consulting Engineers, Inc. Specialized Real Estate Group South of Center Street, east of Duncan Avenue and west of Hill Avenue SW 175 multi -family Approx. 3.17 acres 2.45 acres $98,000, credit will be given for existing units Oak Ridge Trail, Frisco Trail, Wilson Park, Walker Park Money in lieu Money in lieu N/A The existing parks in the area will meet the recreational needs of this development. Jumper introduced Leslie Tabor, the representative for the Harvey Hill project. Jumper then went over the project information found in the agenda. She said the project is next door to the West Center project. McKnight asked if the existing units will remain on the property. Jumper said, no, they won't. McKnight then asked if Parks will receive funds for the existing apartment buildings. Jumper said that it depends on when they were built. Meldrum said he thought they were single family homes that were turned into apartments quite a while ago. McKnight asked how many units were being taken out. Jumper replied that the number needed to be confirmed. 11 Meldrum asked how the funding was in that quadrant, and if any big projects were there. Jumper replied that the Regional Park is in that quadrant. Watson wanted to know how many stories would be in the development. Tabor said there would be five. PRAB Motion: McKnight motioned to accept the $98,000 money in lieu, with credit for the existing units. Lawson seconded it. Motion passed 8-0-0 by voice vote. 6. 2014 Proposed Budget Presentation Meeting: Please bring your calendar to set a date for this meeting possibly during lunch time during the month of September. Meldrum asked if it was during the day. Edmonston said it will be whenever it works for everyone, late or early. It will be approximately 1'/2 hours long. It was decided that the meeting will be Thursday, September 26, from 11:30 am to 1 pm. 7. Other Business: Meldrum read the upcoming events. S. Adjournment Meeting adjourned at 6:10 pm. Minutes recorded by Melanie Thomas 5