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Home My WebLink About2014-10-21 MinutesAlderman Adella Gray Ward 1 Position I Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position I Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting October 21, 2014 City Council Meeting Minutes October 21, 2014 Page 1 of 6 Alderman Justin Tennant Ward 3 Position I Alderman Martin W. Schoppmeyer, Jr Ward 3 Position 2 Alderman Rhonda Adams Ward 4 Position I Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on October 21, 2014 at 5:30 PM in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recolsnitions: America in Bloom Award Presentation — Marilyn Heifner Marilyn Heifner stated America in Bloom promotes nationwide beautification through the use of flowers, plants and trees as well as environmental and lifestyle enhancements. She presented the Five Bloom Award and stated five is the highest number of blooms you can get in the program. She stated it is in recognition of the communities' floral displays. She presented the Best Youth Program Growing Food Award and stated that Fayetteville is the first award winner. She stated they competed in the population category against cities from 30,000 to 300,000 and brought home the outstanding trophy in that population category. She stated Fayetteville is nationally recognized in this program and other cities are looking up to Fayetteville. Mayor Jordan: That is fantastic. Thank you. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 21, 2014 Page 2 of 6 City Media Services Division Recycle Something Campaign Public Service Announcement Emmy Awards — Fritz Gisler and Doug Bankston Fritz Gisler, Director of Media Services: Two years ago this City Council provided funding for the development and production of a promotional campaign designed to increase the participation in the city's recycling program. The Recycle Something Campaign was about helping people be aware of recycling. We needed to make the video messages of the highest quality to appropriately represent the commitment of the City of Fayetteville to recycling and its quality of life. To demonstrate how integral recycling is in our lives, we showed kids playing at recycling and the concept was born. We received a great deal of positive feedback and I believed it to be worthy of a wider recognition. We entered it for consideration by the National Academy of Television Arts and Sciences. An Emmy Award is the highest recognition that can be received by a professional in the television industry and just to be nominated is a huge honor. We entered Recycle Something, Imaginary Playground and received an Emmy nomination. We received an Emmy nomination for the spot in two different categories. Doug Bankston was nominated for excellence in editing. Doug and I both received nominations for production on the spot in the category of community of public service, PSA. Television production is a collaborative effort and it requires the work of many people to create outstanding content. Emmy awards are presented to individuals for outstanding accomplishment. For Imaginary Playground, I served as Executive Producer and Doug served as Producer for which we received nominations. We attended the Emmy Awards Gala in Kansas City, Missouri. I can still remember how it felt sitting there with Doug, hearing the nominees announced and the presenter opened the golden envelope and said, the Emmy goes to Recycle Something, Imaginary Playground, Fritz Gisler and Douglas Bankston. Mr. Mayor and City Council, I stand before you humbled and proud. We could not have done this without your support as representatives of the citizens of Fayetteville. The Recycle Something Campaign has won over eight national and international awards for excellence. Mayor Jordan: This is wonderful and what a great honor. Disabilities Awareness Month Proclamation Mayor Jordan read the Disabilities Awareness Month Proclamation. Annette Koonce, Citizen: Thank you Mayor and members of the City Council for your generous proclamation. We must continue to make this beautiful city more accessible for disabled individuals. Thank you to the City Council for working on various projects to help the disabled in the community. City Council Meeting Presentations, Reports and Discussion Items: Bi Monthly Report on Public Transportation 113 West Mountain Fayetteville: AR 72701 (479) 575-8323 we Jayetteville-ar.gov City Council Meeting Minutes October 21, 2014 Page 3 of 6 Jeff Halley, Ozark Regional Transit: We are growing and have added a few routes. System wide we have grown 3% in our fixed route ridership and our para transit routes we have grown 38% year to date. This is without adding one single van to our fleet. In Fayetteville the fixed route has grown by 1 % in ridership and para transit has grown by 54% year to date. The route 620 is one of our new routes this year. It's the express route that connects West Fork to Lincoln through lot 56 in Fayetteville and we have experienced our 1000`h rider on that route this month. Agenda Additions: None Consent: Approval of the September 16, 2014 and October 7, 2014 City Council meeting minutes. Approved Bid #14-51 All Traffic Solutions: A resolution to award Bid #14-51 and authorize the purchase of thirteen (13) portable speed display signs from All Traffic Solutions in the amount of $46,351.50 plus applicable taxes for use by the Police Department. Resolution 185-14 as recorded in the office of the City Clerk. Fire Department Bunker Gear: A resolution to approve a budget adjustment in the total amount of $8,132.00 to fund the payment of bunker gear purchases and vaccination expenses for the Fire Department. Resolution 186-14 as recorded in the office of the City Clerk. Environmental Protection Agency Grant: A resolution to authorize acceptance of an Environmental Protection Agency Grant in the amount of $142,500.00, to approve Task Order No. 1 with the Watershed Conservation Center in the amount of $164,524.00 for an inventory of riparian and streambank conditions in the City of Fayetteville, and to approve a budget adjustment. Resolution 187-14 as recorded in the office of the City Clerk. Alderman Marsh moved to approve the Consent Agenda as read. Alderman Gray seconded the motion. Upon roll call the consent agenda passed unanimously. Unfinished Business: None New Business: Bid #14-60 Brothers Construction, Inc.: A resolution to award Bid #14-60 and authorize a contract with Brothers Construction, Inc. in the amount of $1,256,345.00 for relocation and 113 West Mountain Fayetteville: AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 21, 2014 Page 4 of 6 improvement of water and sewer lines along Razorback Road and Maple Street, to approve a project contingency of ten percent (10%), and to approve a budget adjustment. Jim Beavers, CH2M Hill gave a brief description of the resolution. Alderman Kinion: This item has been through the Water, Sewer & Solid Waste Committee. Alderman Adams moved to approve the resolution. Alderman Marsh seconded the motion. Upon roll call the resolution passed unanimously. Resolution 188-14 as recorded in the office of the City Clerk. Beaver Watershed Alliance Cost -Share: An ordinance to waive the requirement of formal bidding and approve a cost -share contract with the Beaver Watershed Alliance in the amount of $58,562.00 to facilitate a water quality analysis of Beaver Lake. City Attorney Kit Williams read the ordinance. Billy Ammons, CH2M Hill gave a brief description of the ordinance Alderman Long: The budget adjustment is about $1,400.00 different than what the ordinance says it is. City Attorney Kit Williams: The ordinance of $58,562.00 is accurate. It is actually a purchase order, not a budget adjustment in the packet. There is no budget adjustment being approved by this ordinance. Paul Becker, Finance Director: The staff review form is incorrect, but that doesn't have any standing. The actual contract is correct. Don Marr, Chief of Staff: This was originally a participation of multiple entities that are splitting the cost of this. It was originally projected to be $60,000.00 because of the number of individuals participating. We had an additional entity participate which is why it is slightly less than the original required amount. Alderman Kinion: This has gone through the Water, Sewer & Solid Waste Committee. Alderman Marsh moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Alderman Long moved to suspend the rules and go to the third and final reading. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fay--tteville-ar.gov City Council Meeting Minutes October 21, 2014 Page 5 of 6 City Attorney Kit Williams read the ordinance. Alderman Marsh: Thank you to the Beaver Watershed Alliance for all the great work you are doing in our community, in particular in Ward I where you have been helping with stream cleanups. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 5716 as Recorded in the office of the City Clerk. Announcements: Alderman Gray: There will be a Ward 1 meeting on Thursday, October 23, 2014 at the Senior Center at 6:00 p.m. City Attorney Kit Williams: Tomorrow at 9:00 a.m. in Judge Mark Lindsay's courtroom, the case you all are defendants in, including Sondra, will be heard about the referendum petition. Unless you have been subpoenaed, nobody needs to attend. Sondra and I will be there. It will be primarily the opponents of the petition and the proponents of the petition arguing it out. The county and city are involved, but more on the periphery of this issue. Alderman Long: There will be a Ward 4 meeting on October 27, 2014 at 6:00 p.m. in Room 111 at City Hall. Don Marr, Chief of Staff: The early voting has started for citizens to be able to vote in our City Council elections as well as the state and federal elections. The early voting sites for Fayetteville residents are the County Clerk office, Quorum Court courtroom, and the Boys & Girls Club. Details of the hours and the days that these sites are open can be found at www.co.washington.ar.us and you will need to look at those because they are different by location. The rules are when a City Council meeting falls on an election date, which is Tuesday, November 4, 2014, that meeting is changed to November 6, 2014 which is a Thursday. November 11, 2014 is the Veteran's Day holiday and the City of Fayetteville is closed. Agenda Session will be on Thursday, November 13, 2014. Our final ward bulky waste cleanup is on Saturday, November 1, 2014. The sites are Woodland Jr. High School and the Recycling & Trash Collection Facility. Fayetteville was recognized for the 6" consecutive year as a volunteer community of the year in the State of Arkansas. Adjournment: 6:04 p.m. 113 West Mountain Fayetteville: AR 72701 (479) 575-8323 wa Jayetteville-ar.gov City Council Meeting Minutes October 21, 2014 Page 6 of 6 City Council Agenda Session Presentations: Water Quality Minerals Permitting & Beaver Lake Update — by Billy Ammons & Steven Miller CH2M Hill Sondra E. Smith, City Clerk/Treasurer 113 West Mountain Fayetteville: AR 72701 (479) 575-8323 wwvw.fayetteville-ar.gov