HomeMy WebLinkAbout2014-08-18 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
August 18, 2014, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Library Board of Trustees present: K. Agee, S. Clark, S. Graham, M. Rice, H. Garner
Library Board of Trustees absent: B. Boudreaux
Staff present: D. Johnson, S. Foley, S. Daniel, S. Davis, B. Holt, L. Greenwood, W. Fitzgibbon, L. Yandell, S. Palmer
Others: V. Chadick, Janine Parry
Press: Rose Ann Pearce
I. The Board of Trustees meeting was called to order at 4:03 pm by K. Agee.
11. Minutes of June 16, 2014: M. Rice moved to approve the minutes of the June 16, 2014 regular meeting;
H. Garner seconded. All voted AYE.
III. Reports:
A. Management Reports
I. Key upcoming events: Roots Festival runs August 28-31. FPL expansion input meetings are
September 4, 5, and 6; Jeffrey Scherer will attend. Saving Money Makes Cents, Year 2
commences in September and continues through November. Jim and Nancy Blair will host an
evening of Cocktails and Conversation for the Roberta Fulbright Society on September 16.
Dan Robinson's documentary The Lens to the Soul: The Photography or Andrew Kilgore will
premiere on September 27. True Lit is October 1-5. LeVar Burton will be here October 22
and Karl Marlantes will speak to the Gathering of the Groups.
ii. June -July Strategic Plan progress; Collection size is approaching 300,000 items.
iii. July 2014 Performance Measures: FPL's quarterly reports to the city provide a longer-term
view of the trends for check-outs and program attendance.
iv. Summer Reading Club results for 2014: L. Greenwood distributed statistics for summer
reading club participation. In 1998, program attendance was 1907; this year it was 18,176 —
an increase of 853%. In 1998, reading club participants numbered 809; this year we had
4953 — a 512% increase.
B. Financial reports
1. Balance sheet as of July 31, 2014: Checking/savings total was $3.5 million. Expenses are
ahead of budget at this point; the gap will close by the end of the year.
ii. Budget to actual as of July 31, 2014: The financial statements show more detail than in the
past because each department's expenses are presented separately. Five years of data are
being uploaded to Blackbaud, the new accounting software. The go -live date is 01/01/2015.
iii. Update on City of Fayetteville Capital Improvement Projects (C(P) process: The library
requested $4.7 million in projects; the city was able to fund $2.7 million. This represents a
$150,000-$200,000 increase over previous iterations of the city's capital improvement plan.
IV. Old business
A. Update on purchase of City Hospital: V. Chadick noted Washington Regional has filed its quiet title
petition in Circuit Court; a hearing at the end of September is anticipated. Washington Regional has
searched for and served a number of Stone Family heirs in various states; they have 30 days to answer.
Washington Regional wants heirs to respond so the case is decided on the merits. This would preclude
an heir attempting to re -open the case in the future. While it has taken considerable time, WRMC is
trying to quiet the title correctly so it can provide FPL with a warranty deed and insurable title.
Washington Regional will use the proceeds from the sale for the benefit of the city's hospital,
according to the terms of the original gift.
I. FPL nominated for 2015 National Medal for Museum and Library Service by Congressman
Steve Womack: This medal honors outstanding libraries and museums that make exceptional
contributions to their communities. Winners are announced in the spring of 2015 and are
honored at an award ceremony in Washington, D.C.
ii. Agreement in principle with Skip Rutherford: If the library were to build an auditorium,
Rutherford would view FPL as the NWA hub for the Clinton School of Public Service Speakers.
Nationally known, these speakers charge only travel expenses.
iii. FPL's PIXAR story: Daniel Pinks latest book, To Sell Is Human makes the point that all stories
break down into a series of simple steps beginning with "Once upon a time" and ending with
"Until finally." The library's various departments collaborated on Fayetteville Public Library's
PIXAR story.
iv. D. Johnson distributed statistics on the growth of the library since 2003. While Fayetteville's
population has increased 27%, program attendance has increased 142% and circulation has
increased 104%.
V. New business
A. Satellite Library at Senior Citizens' Center: The Center inquired about expanding their library and
computer resources with items discarded by the library. M. Rice moved to establish the Fayetteville
Senior Activity and Wellness Center as a satellite library. S. Clark seconded. All voted AYE.
B. Roberta Fulbright Society: The RFS was established in 2005 by the Foundation. Because the FPL
Board of Trustees has made no formal statements or resolutions regarding the mission and purpose of
the Roberta Fulbright Society, there is some uncertainty regarding the scope of the RFS and the use of
proceeds from the annual giving campaign. M. Rice moved to formally recognize the Roberta Fulbright
Society as a creation of the Fayetteville Public Library Foundation and as such the Foundation is
authorized to develop policies that govern the solicitation of funds and disbursement of those funds in
a manner that is deemed appropriate and prudent by the Fayetteville Public Library Foundation Board
of Directors. H. Garner seconded. All voted AYE.
C. Request for Reconsideration of Library Materials: A recent request for reconsideration resolved as the
individual making the request opted not to appeal the executive director's decision to the board.
D. CIP Projects: Staff have identified projects totalling $5.861 million in capital items over the next 5
years. The city is proposing to fund $2.722 million leaving $3,139 million unfunded. The board is
encouraged to review the project descriptions so that a plan can be developed over the next months to
address this funding need.
E. Open position on Foundation Board to replace Hershey Garner: D. Russell and M. Sharkey have agreed
to serve second terms. The Foundation's nominating committee is working to find a replacement for
H. Garner. M. Rice moved to confirm second terms for D. Russell and M. Sharkey. S. Clark
seconded. All voted AYE.
F. Foundation staffing request: FPL staff requested the Foundation assume primary responsibility for
fundraising and the development of a capital campaign to prepare for a possible expansion.
Foundation President, Jack Butt, has requested Library Board approval hire the library's development
director as a Foundation employee with a target effective date of January 1, 2015. H. Garner moved
to authorize FPL staff to develop recommendations on the best method to address the Foundation
request while minimizing the financial impact to S. Foley and the Foundation; M. Rice seconded. All
voted AYE.
VI. Public Comment
VI I. Adjournment: K. Agee declared the meeting adjourned at 5:00 pm.
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He hey Garner, Secretary to