HomeMy WebLinkAbout2014-09-16 MinutesAlderman Adella Gray
Ward 1 Position 1
Alderman Sarah Marsh
Ward I Position 2
Alderman Mark Kinion
Ward 2 Position 1
Alderman Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
September 16, 2014
City Council Meeting Minutes
September 16, 2014
Page 1 of 8
Alderman Justin Tennant
Ward 3 Position 1
Alderman Martin W. Schoppmeyer, Jr
Ward 3 Position 2
Alderman Rhonda Adams
Ward 4 Position 1
Alderman Alan T. Long
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on September 16, 2014 at 5:30 PM in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin
Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long, Mayor Lioneld Jordan, City
Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions: None
City Council Meeting Presentations. Reuorts and Discussion Items:
Nominating Committee Report
Alderman Tennant moved to add Dr. Damon Lipinski as an appointment to the Urban
Forestry Advisory Board and add him to the Nominating Committee report. Alderman
Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was
absent during the vote.
Alderman Tennant presented the Nominating Committee Report.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 2 of 8
A copy of the report is attached.
Alderman Gray moved to approve the Nominating Committee report. Alderman Tennant
seconded the motion. Upon roll call the motion passed 7-0. Alderman Adams was absent
during the vote.
Agenda Additions: None
Consent:
2014 Bulletproof Vest Partnership Program: A resolution authorizing acceptance of a fifty
percent (50%) matching grant award from the 2014 Bulletproof Vest Partnership Program in the
amount of $40,209.00 for the replacement of body armor vests for Fayetteville police officers and
tactical body armor vests for emergency response team officers, and approving a budget
adjustment.
Resolution 167-14 as recorded in the office of the City Clerk.
Federal and State Law Enforcement Forfeiture Revenue: A resolution approving a budget
adjustment in the total amount of $54,451.00 recognizing federal and state law enforcement
forfeiture revenue received through August 2014 and proceeds from the sale of used tasers.
Resolution 168-14 as recorded in the office of the City Clerk.
Arkansas Fire and Police Pension Board Supplement: A resolution to approve a budget
adjustment in the amount of $12,563.00 to recognize revenue received from the Arkansas Fire and
Police Pension Board for a fixture supplement to pensioners of the Fayetteville Firefighters Pension
and Relief Fund.
Resolution 169-14 as recorded in the office of the City Clerk.
Bid #14-50 H&H Directional Boring Services: A resolution to award Bid #14-50 and authorize
the purchase of directional boring services from H&H Directional Boring, Inc. in variable amounts
as needed for constructing pipeline crossings through the end of 2014.
Resolution 170-14 as recorded in the office of the City Clerk.
Alderman Long moved to approve the Consent Agenda as read. Alderman Tennant
seconded the motion. Upon roll call the consent agenda passed unanimously.
Unfinished Business: None
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 w Jayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 3 of 8
Public Hearing:
909 W. Eagle Street Raze and Removal: A resolution to order the razing and removal of a
dilapidated and unsafe structure owned by Kenneth C. and Wanda L. Easterling located at 909 W.
Eagle Street in the City of Fayetteville, Arkansas, and to approve a budget adjustment.
Jeremy Pate, Director of Development Services stated the owner obtained a demolition permit
and is removing the structure and cleaning up the property. He requested the item to be tabled to
December 2, 2014 to allow for sufficient time to do the work.
Alderman Petty moved to table the resolution to the December 2, 2014 City Council meeting.
Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously.
This resolution was tabled to December 2, 2014.
New Business:
RZN 14-4803 (Intersection of Champion and Windswept Drives/Summit Place S/D): An
ordinance rezoning that property described in Rezoning Petition RZN 14-4803, for approximately
15.62 acres, located along Champion and Windswept Drives from NC, Neighborhood
Conservation, to RSF-4, Residential Single Family, 4 units per acre.
City Attorney Kit Williams read the ordinance.
Jeremy Pate, Director of Development Services gave a brief description of the ordinance.
Planning Commission voted 8-0 in favor and staff is supporting the request.
Alderman Petty moved to suspend the rules and go to the second reading. Alderman Gray
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Gray moved to suspend the rules and go to the third and final reading. Alderman
Marsh seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5710 as Recorded in the office of the City Clerk.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 w Sayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 4 of 8
RZN 14-4807 (103 Plainview Ave./Daniel): An ordinance rezoning that property described in
Rezoning Petition RZN 14-4807, for approximately 3.34 acres, located at 103 Plainview Avenue
from RSF-4, Residential Single Family, 4 units per acre, to R -O, Residential -Office.
City Attorney Kit Williams read the ordinance.
Jeremy Pate, Director of Development Services gave a brief description of the ordinance.
Planning Commission voted in favor of the request and staff is supporting the request.
Alderman Tennant moved to suspend the rules and go to the second reading. Alderman
Adams seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Adams moved to suspend the rules and go to the third and final reading.
Alderman Tennant seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5711 as Recorded in the office of the City Clerk.
Kessler Consulting, Inc.: A resolution to authorize a contract with Kessler Consulting, hic. of
Tampa, Florida for the development of a ten year solid waste master plan in an amount not to
exceed $264,890.00, and to approve a budget adjustment.
Jeff Coles, Director of Recycling & Trash Collection Division stated they were looking forward
to moving forward with this.
Quin Montana: I would like for the city to deal with the plastic bags, specifically as a separate
issue from other waste. I know there is a plan that has been discussed.
Jeff Coles: We discussed with Kessler Consulting about that very item. It will be an integral part
of the plan and or ultimately what determinations are made about what's to be done with that.
Quin Montana stated she had collected petition of people who are interested in dealing with
plastic bags. She believes it is time this specific issue be addressed separately. She gave statistics
on plastic bags.
A discussion continued about plastic bags being a part of the overall plan.
Alderman Marsh: This is something we have talked about in the Environmental Action
Committee on several occasions. I have requested from our Chief of Staff as to when we can put
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 5 of 8
this on staff schedule to look at this and he has promised me there will be staff time available in
the spring.
A discussion followed about performance metrics for the purpose of improving the program.
Alderman Petty: Thank you to staff for preparing the Request for Proposals and making a
selection. I want to be careful because sometimes it sounds like when we say we are going to study
something, it sounds like we are saying we are going to wait for the study to see if it is a good idea
or not to deal with it. That is not what I want to communicate. The reason we are doing this is
because we know we have a problem and we need to put some effort into looking at it.
Alderman Gray: Matthew, you are more interested in seeing the plan, than the study?
Alderman Petty: Yes, the study is the baby step.
Alderman Kinion: When this was developed we talked about the different tasks that were
involved with the Water, Sewer & Solid Waste Committee. This is very comprehensive. The price
tag is formidable. We want to put a workable plan together where we meet our very aggressive
goals the city has put forward previously. I would encourage anyone to look at the task that are
outlined in this plan and also the committee that reviewed the companies that applied for this. We
worked very hard to be sure they had the capacity to deliver what we had asked. I feel confident
after working on the committee that this is an organization that will give us the deliverables we
are asking for.
Alderman Marsh: The Environmental Action Committee was involved in drafting the Request
for Proposals for this. We are calling it a study, but the study is to make sure our plan is as effective
as it possibly can be. I feel good about this proposal. I intend to address the plastics issue as soon
as we are able.
Alderman Petty moved to approve the resolution. Alderman Marsh seconded the motion.
Upon roll call the resolution passed unanimously.
Resolution 171-14 as recorded in the office of the City Clerk.
2014 Millage Levy: An ordinance levying a tax on the real and personal property within the City
of Fayetteville, Arkansas, for the year 2014 fixing the rate thereof at 1.3 mills for General Fund
Operations, 0.4 mills for the Firemen's Pension and Relief Fund, 0.4 mills for the Policemen's
Pension and Relief Fund and 1.0 mill for the Fayetteville Public Library; and certifying the same
to the County Clerk of Washington County, Arkansas.
City Attorney Kit Williams read the ordinance.
Paul Becker, Finance Director gave a brief description of the ordinance. He stated there was a
story reported on the television that talked about this being a tax increase. He stated the television
report was incorrect. He stated the same millage is being recommended as last year.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 w .fayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 6 of 8
Alderman Petty moved to suspend the rules and go to the second reading. Alderman Gray
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Petty moved to suspend the rules and go to the third and final reading. Alderman
Gray seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5712 as Recorded in the office of the City Clerk.
Hotel, Motel and Restaurant Gross Receipts Tax and Tourism Revenue Capital
Improvement and Refunding Bonds, Series 2014: An ordinance authorizing the issuance and
sale of not to exceed $11,900,000 of Hotel, Motel and Restaurant Gross Receipts Tax and Tourism
Revenue Capital Improvement and Refunding Bonds, Series 2014, by the City of Fayetteville,
Arkansas for the purpose of (1) refunding the City's outstanding Hotel, Motel and Restaurant
Gross Receipts Tax Refunding Bonds, Series 2003, (2) financing certain costs in connection with
the renovation and expansion of Walton Arts Center, and (3) financing certain costs in connection
with a Regional Park; authorizing the execution and delivery of a Trust Indenture pursuant to
which the Series 2014 Bonds will be issued and secured; authorizing the execution and delivery
of an Official Statement pursuant to which the Series 2014 Bonds will be offered; authorizing the
execution and delivery of a Bond Purchase Agreement providing for the sale of the Series 2014
Bonds; authorizing the execution and delivery of an Escrow Deposit Agreement providing for the
redemption of the Series 2003 Bonds; authorizing the execution and delivery of a continuing
Disclosure Agreement; and prescribing other matters relating thereto.
City Attorney Kit Williams read the ordinance.
Paul Becker, Finance Director gave a brief description of the ordinance.
Alderman Long: What is BOKF, NA Bank?
Paul Becker: Bank of Oklahoma and they have an affiliation or association with the Bank of
Arkansas. They are the trustee on this issue.
Alderman Gray moved to suspend the rules and go to the second reading. Alderman Marsh
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 w Jayetteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 7 of 8
Alderman Long: What portion of the bond proceeds could be used to purchase the bond
insurance?
Dennis Hunt, Stephens Inc.: I don't know an exact amount. Given what I've seen in the
environment with the insurers right now it is relatively a small amount compared to the overall
bond issue size.
Paul Becker: Stephens is the underwriter. They are not our financial advisors. When the
information is gathered it comes to me and I recommend that decision to the Mayor. We make the
decisions on that based on a recommendation from the underwriter.
Alderman Gray moved to suspend the rules and go to the third and final reading. Alderman
Adams seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
City Attorney Kit Williams: For the last dozen or so years we have been served by Stephens
Inc. as our underwriter and Kutak Rock as our bond counsel. They have been good to work with
and very conscientious. It has been a pleasure working with you and thank you for your help with
this particular issue.
Mayor Jordan: You all have done a great job.
Alderman Kinion: As an employee of the Bank of Arkansas which is owned by the Bank of
Oklahoma Financial group, I am voluntarily going to abstain.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0.
Alderman Kinion abstained.
Ordinance 5713 as Recorded in the office of the City Clerk.
City Council Aaenda Session Presentations:
2015 General Fund Budget Discussion — Paul Becker, Finance Director
City Council Tour: None
Announcements: None
Adjournment: 6:30 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www,fayefteville-ar.gov
City Council Meeting Minutes
September 16, 2014
Page 8 of 8
Azy . >rx,
Sondra E. Smith, City Clerk/Treasurer
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteviII6-ar.gov