HomeMy WebLinkAbout2014-02-17 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
February 17, 2014, 4 pin
Minutes
Prepared by S. Daniel, Office Manager
Board members present: K. Agee, B. Boudreaux, S. Clark, C. Adams, S. Graham, and E. Jordan, Board Members
Absent: M. Rice. Staff present: D. Johnson, B. Halt, L. Yandell, G. Jelinek, S. Palmer, L. Greenwood, S. Foley, S.
Walker. Others: Margie McGuire, Vince Chadick. Press: Rose Ann Pearce,
1. The Board of Trustees meeting was called to order at 4:00 pm by K. Agee.
if. Minutes
S. Clark moved to approve the minutes of the December 16, 2013 regular meeting; B. Boudreaux
seconded. All voted AYE.
III. Reports
A. Management Reports
1. Key upcoming events: D. Johnson highlighted the diversity of programming for adults,
teens and youth. The Arkansas Arts Center ARTMOBILE (an art gallery on wheels) will
be here for a week in March. Newbery Award winning author Christopher Paul Curtis
speaks March 20. An evening with Maya Angelou is April 11; invitations have been
extended to Governor Beebe, Mayor Lioneld Jordan, Chancellor David Gearhart, and
President Bill Clinton. The library will seat 700 people in the mag/media area and an
additional 600 guests will view the presentation via simulcast in other areas of the
building. FPL will also simulcast to the UA Hillside Auditorium which seats 700.
Tickets are free, limited to two per request, and are available beginning March 3.
2. December 2013 -January 2014 Strategic Plan progress: D. Johnson noted the library's
partnership with KUAF on a haiku contest to celebrate National Poetry Month. The first
year of Smart Investing concluded with an event that attracted over 50 participants.
Yoga and qigong continue to be popular. In response to requests, allowable holds were
increased so that patrons may now request up to 15 books and 10 DVDs. The newest
outreach effort provides a story book to all new moms at Washington Regional Medical
Center. Planning continues on the second annual literary festival. Following the
success of the Internet only cards for all Fayetteville students, other libraries have
contacted FPL for information on emulating this program. Starr Island has been
upgraded and a new mural installed in the Wal-Mart Story Time Room. The due
diligence process on the City Hospital property is on schedule. An ad campaign, "What
do you do with your card?" has been successful.
3. January Performance Measures: Though inclement weather depressed some statistics,
digital circulation continues to increase sharply. Cardholders number above 68,000 - a
number that does not include accounts that have been inactive for 3 years. Though the
library has some delinquent accounts, the number is riot excessive. Let the record show
Forest Agee has paid his fines after a discussion with his father.
B. Financial Reports
1. The library has approximately $318,000 remaining unspent at the close of 2013.
Commitments made in 2013 yet to be paid total $106,841 and critical items cut from
the 2.014 budget (Master Plan - Phase 2, distinguished speaker fee, professional
development, floor maintenance, and the summer reading program) total $221,225.
Note: The distinguished speaker fee was formerly paid with NEH bridge money. Pending
clarification from the Foundation and actual receipt of income from the NEH, the library
will pay for this series. Staff recommends a 2014 budget adjustment of $328,066. B.
Boudreaux moved to approve the staff recommendation; S. Clark seconded. All voted
AYE.
2. S. Davis absent; January financials not available.
IV. Old Business
A. Reschedule Board retreat: D. Johnson will post a Doodle schedule to find a meeting date
suitable for all board members and speakers.
V. New Business
A. Contract with MS&R for Master Plan, Amendment 2: S. Clark moved to approve the
contract; C. Adams seconded. All voted AYE.
B. Inclement Weather Policy: Library staff reviewed the inclement weather policy and
recommended, as a matter of fairness, paying all staff members scheduled to work when the