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Home My WebLink About2014-03-17 MinutesCITY OF Tay e evl ARKANSAS TOWN AND GOWN ADVISORY COMMITTEE March 17, 2014 3:00 p.m. Arkansas Research and Technology Park, AT&T Conference Room Genesis Technology Incubator, 700 Research Center Boulevard MINUTES Members: Chair Diane Warren, Vice Chair Ryan Miller, Steve Clark, David Dayringer, Tommy Deweese, Yolanda Fields, Terry Gulley, Melissa Harwood -Rom, Richard Hudson, Mike Johnson, Casey Jones, Phil Jones, Mark Kinion, Matt Trantham, Don Marr, Jeremy Pate, Danny Pugh, Bo Renner, Gary Smith City Staff: Lindsley Smith 1. Call to Order: The Committee was called to order by Chair Diane Warren at 3:04 p.m. 2. In Attendance: Yolanda Fields, Terry Gulley, Melissa Harwood -Rom, Richard Hudson, Mike Johnson, Casey Jones, Tim Nyander, Mark Kinion, Matt Trantham, Don Marr, Ryan Miller, Jeremy Pate, Bo Renner, Gary Smith, Diane Warren, and Harley Hunt as Proxy for David Dayringer Absent: Steve Clark, Tommy Deweese and Danny Pugh Staff: Lindsley Smith 3. Approval of Minutes: A request for a correction was made by Phil Jones who was noted as present in the minutes, but was absent. Upon recognition of the amendment to the minutes, a motion was made by Bo Renner to accept the Minutes as amended for the January 27, 2014, meeting, which was seconded by Jeremy Pate and unanimously approved by the Committee. 4. Old Business: Information Hub Sub -Committee Report. Jeremy Pate, chair of the Information hub Sub -Committee provided the sub -committee's report from their meeting during the interim between the full Committee's meetings regarding the possibility of a Fayetteville information hub. Pate reviewed information sources of the City of Fayetteville, Visitor's Bureau, University of Arkansas, and Fayetteville Chamber of Commerce—noted that each providing one-way communication. Pate reviewed the Davis California Wiki as a model for a community -facilitated information hub/Wiki for Fayetteville. While the Wiki model provides for one-way communication of detailed information, it also provides for a community dialog. Pate noted that it would not be something Mailing Address: 113 W. Mountain Street www.fayetteville-acgOv Fayetteville, AR 72701 that the City or University would create or manage, but the sub -committee discussed that the Committee could recommend a community -created Fayetteville wiki or other type of information hub. Don Marr asked how it started and who paid for it. Mark Kinion remarked that the Wiki model was determined by the sub -committee as the model that best met the goal of an informed community and noted that the Davis Wiki started as a student project, but it is not clear who hosts it. Bo Renner stated that whatever is developed, to be effective, it would need to be big enough to catch the student's attention and encourage sustained use. Pate stated that the sub -committee determined that there is a need for additional information, there is a need to set the parameters while being broad - reaching, the content management and guidelines would need to be established as the hub is established, and the sub -committee questioned cost aspects of a Wiki. The sub -committee also recommended a benefit of calling the Davis Wiki organizers to find out information of their set-up and also for the City communication director and the new University communication director Laura Jacobs to get together and discuss the ideas being reviewed by the Committee. Warren asked for next steps on this item, which was discussed and determined as the sub -committee meeting again and reporting back to the committee in May. Kinion remarked that funding would be an issue of discussion, and there was consensus by the sub -committee that a Fayetteville Wiki is desirable to pursue further, and there are also possibilities for grants. Kinion added that the sub -committee determined that it would be best if it is managed by itself, was not the responsibility of one person or one entity, provides open access, is dynamic and not static, and allows for changes as they developed in the community. Melissa Harwood -Rom reviewed the sub -committee's interest in dialog being included in the selected information hub/wiki. Ryan Miller made a motion that the City and UA Communication directors get together to discuss it and for Jeremy Pate to contact Davis Wiki and find out more information about formation and cost. Richard Hudson seconded the motion, adding that the communication directors may be able to consider issues and provide some insights not yet discussed by the Committee. The Committee discussed templates/models and possible people or groups interested in being a part of the creation of a community -supported and maintained Fayetteville wiki site. Hudson remarked that it shouldn't be the City or University starting it, but it be members of the community. Warren repeated the motion as the sub -committee continuing its work and getting more information from Davis Wiki and information from the communication directors of the City and University that is then shared with the Committee. The motion passed unanimously. z Kinion added a request to Committee members, asking that if any of them found a model different from a wiki model that would be good for the Committee to review that he/she share it in the May meeting. 5. New Business: 2014, 2015, 2016 Capital Improvement protects (CIP) discussion. Don Marr began the presentation, noting that the presentation would be for the 2014 CIP budget that was recently -passed by the Fayetteville City Council because there is no passed 2015 or 2016 budget. Terry Gully presented the City's capital improvement projects that are primarily located within the Committee's transportation boundary. The Committee discussed several of the projects. Marr recommended an agenda item for the next meeting for the Committee to discuss and possibly make recommendations for Maple Street. City and University staff were recommended by Committee members as ones who could provide helpful information regarding Maple Street. Ryan asked if there is anything they could do to prepare for this topic item in May. Marr recommended Committee members meet at Maple and walk down it and examine it. Kinion recommended the tour be done prior to the Committee's next meeting. Dates were discussed. It was requested for Smith to set up an April tour of Maple Street, which received Committee approval. Marr presented the new topic of Committee meeting times and whether the Committee should discuss whether they are ready to transition to quarterly meetings as the Committee has fewer topics before the Committee for review. Warren commented it is good that the Committee not meet just to meet but meet when there are items for its review and noted that it was a good topic for the Committee to discuss if the Committee between now and the May meeting wished to add it as a discussion item. No formal motion was made to add the item to the May agenda. Warren asked if there were any items besides an information hub and CIP projects to add to the May agenda. After announcements and no further discussion, the meeting was adjourned by Chair Warren. 6. Adjournment Time: 4:30 p.m. 7. Submitted by: Lindsley Smith, Committee Staff This meeting was recorded by the City of Fayetteville Government Channel and available in full on the City of Fayetteville website at: http://accessfaVetteville.granicus.com/MediaPlaVer.php?view id=2&clip id=3061