HomeMy WebLinkAbout2013-12-16 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
December 16, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Board members present: K. Agee, B. Boudreaux, S. Clark, C. Adams, S. Graham, and M. Rice. Board Members
Absent: E. Jordan. Staff present: D. Johnson, S. Davis, B. Holt, L. Yandell, D. Wax, S. Palmer, L. Greenwood, S. Foley,
J. Atha, M. Burdette, S. Houk, W. Fitzgibbon. Others: Blair Johanson, Press: Rose Ann Pearce.
I. The Board of Trustees meeting was called to order at 4:00 pm by K. Agee.
II. New Business
A. Compensation Plan Update: B. Johanson presented an overview of the compensation study.
The process involved three phases: development of 31 job descriptions, a market salary
study where FPL was compared with 10 different entities, (mostly libraries) and salary
administration. The bottom line is that FPL lags the market by a little over 5%. Specifically,
there are some employees on the low side of the pay structure and a few that are over the
top of the pay structure. Recommendations:
1. Review and adopt the proposed internal equitable and externally
competitive pay ranges schedule as noted behind Tab 6 of this Job
Classification and Compensation Study Program.
2. Review and increase pay for six employees with current pay below the
proposed pay range minimums; the total annualized expense to bring base
pay to range minimums for the 6 employees will be $14,147.
3. Implement a 4% merit pay plan for 2014
4. Evaluate and utilize the employees' pay be range quartiles for future
employee pay adjustments and compensation budget planning.
5. Utilize the DBCompensation software to manage and maintain position
descriptions and ratings for new or revised positions.
6. Complete market pay studies on a bi-annual basis to evaluate and adjust the
internal pay grades.
M. Rice moved to approve recommendations 1, 2, 4, 5, and 6. S. Clark seconded. All voted AYE. M.
Rice moved to follow recommendation 3 only if the city decides to grant raises to its employees. B.
Boudreaux seconded. ALL voted AYE.
III. Minutes
B. Boudreaux moved to approve the minutes of the October 28, 2013 regular meeting and the minutes
of the November 13, 2013 special meeting; M. Rice seconded. All voted AYE.
IV. Reports
A. Management Reports
1. Key upcoming events: not discussed
2. October -November 2013 Strategic Plan progress: D. Johnson noted the
comprehensive holiday programming. Gathering of the Groups was a
success; After the Tsunami was well attended. FPL is in a consortium with
Overdrive meaning FPL and small surrounding libraries all contribute to the
purchase of eBooks. These books are then available to FPL patrons as well
as to patrons of smaller libraries. However, Overdrive has been selling our
consortium purchases to other groups which erodes what is available to our
patrons. While we have renewed the contract for another year, staff is
looking at other options. FPL participated in the city potluck, a reflection of
the library working with the city. Patrons were grateful to the facilities team
for removing ice and snow during the bad weather. The IT department is
deploying wireless printing for patrons which will relieve some pressure on
the reference department. Our connection to the Internet is being
increased from 20 melts to 100; patrons will see a huge improvement in
service. Forty new computers will be deployed to upgrade staff work
stations. The marketing team is moving forward with, "What do you do with
your card?" Internet only cards have been delivered to every student in the
school district.
3. October -November 2013 Performance Measures: Digital ciruclation,
Freegal use, and total circulation are up. Though we offered fewer
programs, attendance is up attesting to the quality of the programming.
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