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Home My WebLink About2013-09-16 MinutesCITY OF FAYETTEVILLE TOWN AND GOWN ADVISORY COMMITTEE MINUTES OF THE SEPTEMBER 16, 2013, MEETING The Committee was called to order by Chair Tommy Deweese at 3:00 p.m. Deweese informed the Committee that Associated Student Government President Bo Renner was newly appointed to the University of Arkansas student position by Chancellor G. David Gearhart. Committee Staff Lindsley Smith called the roll. Members present were Don Marr, Jeremy Pate, Yolanda Fields, Casey Jones, David Jurgens, David Dayringer, Terry Gulley, Mike Johnson, Mark Kinion, Diane Warren, Tommy Deweese, Ryan Miller, Steve Clark, Gary Smith, Melissa Harwood Rom, Bev Lewis, and Bo Renner. Danny Pugh, Richard Hudson, and Barry Herzog was not present. Will Hansen is no longer a student living off campus in Fayetteville (that position and the position currently held by Barry Herzog were both set for nomination and vote by the Fayetteville City Council to be filled). Chair Deweese presented the minutes of the July meeting for consideration, which Deweese moved for approval, was seconded by Don Marr, and received unanimous approval. Chair Deweese opened the floor for discussion on and consideration of unfinished business of the Core Campus Proposed Boundary Map. Don Marr began the discussion with the proposal of two amendments: (1) to move the northwest boundary from the current solid line to the current dotted line on the map, and (2) to move the far northeastern boundary to Park Street at Maple to North Street. The motion was seconded by Mark Kinion. Ryan Miller commented on a recent Ward 4 meeting, expressing that more expansion to Wilson Park is good, especially with lighting and sidewalks, and Ward 4 preferred an expansion. Mike Johnson proposed keeping the map as is to see how it works, noting that the City already has a process for handling the proposed issues and cautioned about adding to the existing process and the time to be able to respond to issues, considering that the transportation committee meets monthly and this advisory committee meeting bi-monthly. Upon recommendation by David Jurgens, the floor was opened for public discussion. Members of the public Paula Marinoni, Jim Halsell, and Evelyn Stillwell provided the committee with comments on the amendment. Mark Kinion noted there are two boundaries on the map the Committee is reviewing and the committee is not changing the University of Arkansas planning boundary. Don Marr clarified the charge of the sub -committee that reviewed this map and is bringing it before the full committee for review and approval, noting that this committee is not making a recommendation as to the University of Arkansas's master planning boundary. Marr stated that the area the sub -committee and this committee are reviewing are addressing issues such as roads, sidewalks, lighting and where we are going to target traffic. Marr questioned whether the map needs a language change to provide that clarity. Casey Jones also noted the need for better language describing the map. Mike Johnson stated that they began by looking at state-owned property and City limits and also noted that the map needed language clarity to better describe the map currently under review, and he clarified the various existing boundaries and the goal of this boundary map for enhanced coordination between the City and University goal of the map under review. Johnson recommended "Enhanced Coordination Plan" as the title. Jeremy Pate recommended Core Campus Overlay District and including the word transportation somewhere in the document to give clarity of the document's use. Chair Deweese recommended that the committee vote on the motion on the floor and then address the issue that has developed the title change. Marr restated the motion under consideration and Miller restated his amendment to the original motion, to amend the map to expand the western boundary to make it Sang all the way to Martin Luther King, Jr., Boulevard. The amendment to the amendment was seconded by Diane Warren and approved. David Dayringer recommended the item to go back to the sub -committee for further review, upon which Don Marr noted that the sub -committee has finished its work and the item is presented for the full committee's review. Upon a vote, the Committee unanimously approved the boundary map as amended. Ryan Miller recommended adding the wording "neighborhood preservation" as part of the wording on the map as it determines a new name to describe the map. Johnson sought clarification of that designation, and Jeremy Pate noted that the purpose of the map is transportation oriented. Kinion noted that this map focuses on transportation, but recommended that the committee in the future consider the neighborhood preservation issues. Marr agreed, and Casey Jones recommended determination of the name change of the map. Johnson stated it is a transportation coordination boundary. Marr moved for the name Transportation Coordination Boundary for the map and approval of the map as amended, which was seconded by Mike Johnson. The Committee unanimously approved the motion. The next item of unfinished business was "discussion and consideration of whether the committee should advise the City of Fayetteville and University of Arkansas to engage in conversations about possible collaboration for planning a fire station on or near the University of Arkansas campus that can handle an ambulance service and hazardous materials response team". The item was presented by David Dayringer with reasons supporting the proposal. Pate inquired about the process what parties would be involved. Johnson and Dayringer provided background information and historical information important to the issue. Kinion remarked that it is inevitable that the City Council needs to look at the capitol expense and the station and the needs of the community and the University of Arkansas. Marr reiterated the City and Mayor's Office desire to have this discussion and explore the issues involved. Kinion moved approval of the motion, which was seconded by Miller. Jurgens made an amendment to the motion, which was accepted as a friendly amendment by Kinion, and the committee vote on the motion that the Committee advises that the City of Fayetteville and University of Arkansas engage in conversations about possible collaboration for planning a fire station on or near the University of Arkansas campus that can handle an ambulance service and hazardous materials response team. The motion was unanimously approved. The next item of unfinished business was a review of the results of the Committee's first issue priority survey and the Committee's recent survey results to examine current priority items of the Committee. Mark Kinion reviewed the surveys for the committee, noting that the Committee has made effective progress on the items identified as top priorities and has indicated its continued desire to take up the next priorities on the Committee's list. Deweese presented the next item on the agenda, which is improvements in communication, such as a central information collection point, to reach a broader audience and determination of how that should be done for greatest effectiveness. Johnson commented on benefits for a centralized "coordination hub" for communication about University and City information. Marr informed the Committee that groups and individuals can now post on the Convention and Visitors' Bureau Community Events Calendar. Lindsley Smith informed the group about Professor Ron Warren's work on Community Engagement that included several community stakeholders working on ideas to facilitate community news distribution, information accessibility, and goals of more informed communities. Marr recommended the Committee brainstorm as an agenda item at the next meeting what kinds of information we want to get out, where it comes from, if it communicated now or not at all and compile a list. Chair Deweese asked for that item to be placed on the next meeting agenda as unfinished business for Committee discussion. Ryan Miller asked for the next meeting's agenda to include a sub -committee C report for that sub -committee to discuss items upon which their sub -committee has been reviewing. No other items were recommended for the agenda. Chair Deweese opened the floor to vote on a new Committee chair. Don Mar recommended Vice Chair Diane Warren for Chair and the vote for Vice Chair be moved to the next meeting. Motion was made by Marr for Diane Waren, which was seconded by Steve Clark, and unanimously approved by the Committee. Deweese thanked the Committee for their work during his term as Chair and the opportunity to so serve and adjourned the meeting at 4:38 p.m. Respectfully Submitted, Lindsley Smith, Committee Staff This meeting was recorded by the City of Fayetteville Government Channel and available in full on the City of Fayetteville website at: http://accessfayetteville.granicus.com/Med!aPlaver.php?view 1d=2&clip id=2725