HomeMy WebLinkAbout2013-01-28 MinutesCITY OF FAYETTEVILLE
TOWN AND GOWN ADVISORY COMMITTEE
MINUTES OF JANUARY 28, 2013, MEETING
The meeting of the City of Fayetteville Town and Gown Advisory Committee was called
to order by Vice Chair Diane Warren at 3:00 p.m. on January 28, 2013, at the Genesis
Technology Incubator of the Arkansas Research and Technology Park in the AT&T
Conference Room at 700 Research Center Boulevard in Fayetteville, Arkansas.
Members present were Jeremy Pate, Casey Jones (proxy), David Dayringer, David
Jurgens (proxy), Terry Gulley, Danny Pugh, Melissa Harwood -Rom, Gary Smith, Bev
Lewis, Mike Johnson, Steve Clark, Barry Herzog, Diane Warren, Tommy Deweese,
Ryan Miller, and Will Hansen. Absent were Don Marr, Yolanda Fields, Mark Kinion,
Tori Pohlner, and Richard Hudson.
Vice Chair Diane Warren chaired the Committee meeting, as Chair Tommy Deweese was
to be late and requested Warren to chair the meeting in her role as Vice Chair. A Motion
by Jeremy Pate was made, with second by Mike Johnson, to accept the Minutes of the
meeting of December 17, 2012, which was unanimously approved. A correction was
noted by David Dayringer between the December 17 date on the minutes and December
18 day on the Agenda, and it was noted to amend the agenda to conform with the
December 17 date.
As Unfinished Business, the Committee took up the issue of items for Committee
discussion for the upcoming months. Mike Johnson was recognized by Vice Chair
Warren to discuss his proposal for groupings of previously -discussed Committee topics
for the committee to prioritize. Johnson proposed that the Committee prioritize the topics
and determine a process, as well as the proposal for the Committee to meet every two
months and establish small groups to review items in more detail in the time between the
full Committee meetings and report back to the full Committee to increase productivity.
Johnson submitted this proposal for full consideration.
Ryan Miller recommended that since point #2 was broad, it should be split into smaller
sections. Jeremy Pate noted the importance of the ability of the Committee to dig deep
into topics to explore the topics and supported Johnson's recommendation for sub -groups
to provide a deeper analysis to the issues. Warren summarized the Committee's
consensus from the discussion of sub -groups and the grouping of topics. Committee staff
Lindsley Smith noted that sub -groups would, like the full Committee, need to be open to
the public and that staff can assist with public notice of those meetings.
Terry Gulley recommended the grouping of topics based on the survey Committee
members previously took in determining a priority of top items and recommended
opposing an idea of quarterly meetings. Johnson agreed that meeting more frequent than
quarterly would keep the momentum of the Committee. Warren endorsed the summary
of ideas for sub -committees to delve into topics to bring their recommendations and
information back to the full Committee to increase productivity of the Committee and
provide more focused conversations on topics that could accomplish goals of the
Committee in an effective timeframe.
Miller noted the public's recognition of the large size of the Committee and endorsed the
proposal of sub -committees. Warren made a call for a motion on the Committee's
concensus. Tommy Deweese asked if there is a topic on the list that requires more
immediate attention that the Committee should address first. Johnson opined special
events closures. Pate moved that the Committee create task forces or sub -groups around
topics with a member from each of the three groups City, University of Arkansas, and
community—in each sub -group, which received a second and a unanimous vote.
Warren asked the Committee how it wanted to approach the grouping of topics for the
sub -groups. After discussion by the Committee, Miller made a motion, with assistance
from Danny Pugh, for three groups of 6 members, with a separate group focused on the
overlay district. Gulley made a motion to take the top ten topics of the 21 -member
committee survey results and break those up for the sub -groups. Pate affirmed the
Committee's previous prioritization of topics and recommended sub -groups taking topics
to review and report back to the full Committee, and noted concern of no overlapping
committees. Johnson stated that staff of the University and City could bring their
background and knowledge to the sub -committees discussions. Gulley stated that three
categories of topics are manageable for each group and recommended the full Committee
meeting every two months. David Dayringer withdrew his second from the existing
motion to yield to the new motion by Gulley and corresponding Committee discussion.
Gulley moved that there be three members on the overlay district topics (listed as number
7 on the Committee's list of priority items) and three sub -groups of six members
discussing the other nine priority items set by the Committee as follows: group A to
review items 1, 3, and 4 from the Committee's top 10 priority items; group B to review
items 6, 8, and 4 from the Committee's top 10 priority items, and group C to review items
5, 10, and 2 from the Committee's top 10 priority items; with group D being the three-
member sub -group reviewing the overlay district. Miller proposed a friendly amendment
to exchange topics 4 and 9, which was accepted by the Committee. Upon proper motion
and second, the Committee approved the motion unanimously. The sub -group topic areas
set by the Committee are:
Sub -Group "A": Master Street Planning and Coordination a) maximize Capital
Improvement Projects and budgets; b) develop process for designating and coordinating
one -ways, street parking, change in structure; s) coordinate building, connections,
maintenance of sidewalks, trails, streets; d) institute development criteria around
pedestrian accessibility and sidewalks in "edge" area. Master Street Construction
Projects: a) Martin Luther King Road Enhancement Project (Razorback Rd. to Eastern
Avenue); b) State Route 112 Widening Project (Razorback Rd/Maple St/Garland Ave); c)
core campus street enhancement projects (Dickson St/Maple St?Arkansas Ave). Signage
and Wayfinding Coordination; UA, City, NWA.
Sub -Group `B": Campus Vicinity Safety: a) crosswalk installation and improvement; b)
lighting for streets, trails, sidewalks; c) traffic calming in neighborhoods. Emergency
Services (FPD/FFD/GEMS); preparedness, coordination, planning. Additional fire
company and fire station for replacement of Station Two at UA.
Sub -Group "C": Enhancing communications among off -campus students, neighborhood
residents, property owners; a) city code education (parking, animals, solid waste); b)
properly upkeep and compliance; c) off -campus student tenant and landlord issues; d) 3
unrelated people in a residence. Communication and follow-up regarding off -campus
student incidents (drinking, parties, altercations) among residents, city divisions, UA
officials. Noise Ordinance education, enforcement clarification, bass issues.
Sub -Group "D": University Overlay District: focus on transitions from established
neighborhoods to campus.
Tommy Deweese made a recommendation to include the Fayetteville School District in
meetings to bring them into the Committee's reviews. After discussion, with discussion
summaries by Warren and Pate, a motion was made by Mike Johnson for each of the sub-
groups to review their topics with the following framework and report back to the full
Committee: scope and definition, parties involved/interested, current situation, major
issues and concerns, pros and cons, and recommendations, which was approved by the
Committee unanimously.
The Committee, upon motion by Ryan Miller and proper second, unanimously voted to
move the New Business item of setting the next meeting's agenda ahead of discussion of
Master street planning and coordination on the day's agenda.
The Committee determined the assignments of members to sub -groups as follows:
Sub -Group "A": Gary Smith, Mike Johnson, Don Marr, David Jurgens, Terry Gulley,
and Steve Clark.
Sub -Group `B": Danny Pugh, Bev Lewis, David Dayringer, Mark Kinion, Dianne
Warren, and Will Hansen.
Sub -Group "C": Melissa Harwood Rom, Tori Pohlner, Yolanda Fields, Casey Jones,
Barry Herzog, and Ryan Miller.
Sub -Group "D": Jeremy Pate, Richard Hudson, and Tommy Deweese.
Upon consensus determination, sub -group organizers were determined as David Jurgens
for Sub -Group A, David Dayringer for Sub -Group B, Barry Herzog for Sub -Group C,
and Jeremy Pate for Sub -Group D. Upon motion by Pate and second by Bev Lewis, the
Committee voted unanimously for the full Committee to meet bi-monthly instead of
monthly, with the next meeting being on March 25, 2013. These meetings will continue
to be in the AT&T Room in the Arkansas Research and Technology Park. Peg Hart at
ARTP reserved the room for the Committee throughout 2013 and also for January 2014
and reported this to the Committee. The new meeting dates for 2013 were determined as
follows: March 25, May 20, July 15, September 16, November 18. For January 2014,
Hart also already reserved the room for the Committee for January 27, 2014 (27th instead
of the 201h to accommodate for the Martin Luther King, Jr. Day holiday).
Pate requested a form of the six topic areas from staff for their review and reporting back.
After a discussion, Warren made a motion for the next agenda to include 25 -minute
presentations from Sub -Group A, Sub -Group B, and Sub -Group C, which was seconded
and unanimously approved by the Committee.
Johnson inquired whether a person could vote by proxy without being present. Smith
agreed to check with the City Attorney as to the Committee's ability to set that rule and
report back to the Committee.
Upon motion by Warren, and second by Deweese, the Committee voted unanimously to
table the first item of New Business on the Committee's agenda for the day to the next
meeting on March 25.
With no additional new business by the Committee, Jurgens moved to adjourn, seconded
by Johnson, and the Committee voted unanimously for adjournment.
Submitted by,
Lindsley Smith, Committee Staff
