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HomeMy WebLinkAbout2013-09-23 MinutesPlanning Commission September 23, 2013 Page I of 8 MINUTES OF A MEETING OF THE PLANNING COMMISSION A regular meeting of the Fayetteville Planning Commission was held on September 23, 2013 at 5:30 p.m. in Room 219, City Administration Building in Fayetteville, Arkansas. ACTION TAKEN Consent. MINUTES: September 9, 2013 Approved Page 3 ADM 13-4488: Administrative Item (DICKSON ST. & WEST AVE./WATERS, 484): Page 3 Approved VAC 13-4478: Vacation (TWIN CREEKS VILLAGE LOT 19B4, 211): Page 3 Approved CCP 13-4484 Concurrent Plat (OAKBROOKE III REPLAT, 361): Page 3 Approved ADM 13-4506: Administrative Item (124 W. SOUTH ST./BAILEY, 523): Page 3 Approved New Business: ADM 13-4487 (LINKS AT FAYETTEVILLE PZD MODIFICATION #3): Page 4 Forwarded Old Business: CUP 13-4456: Conditional Use Permit (ADVENTURE SUBARU/2269 HENBEST RD, 324): Page 5 Approved CUP 13-4454: Conditional Use Permit (1001 W MARTIN LUTHER KING BLVD., 522): Page 6 Denied Planning Commission September 23, 2013 Page 2 of 8 Blake Pennington Ryan Noble Craig Honchell Ron Autry Tracy Hoskins Porter Winston STAFF PRESENT Andrew Garner Jesse Fulcher Quin Thompson Glenn Newman CITY ATTORNEY Kit Williams, City Attorney 5:30 PM— Porter Winston called the meeting to order. MEMBERS ABSENT Kyle Cook William Chesser Sarah Bunch Porter Winston requested all cell phones to be turned off and informed the audience that listening devices were available. Upon roll call all members except Commissioners Cook, Bunch, and Chesser. Planning Commission September 23, 2013 Page 3 of 8 Consent. Approval of the minutes from the September 9, 2013 meeting. ADM 13-4488: Administrative Item (DICKSON ST. & WEST AVE./WATERS, 484): Submitted by JON WATERS for property located SOUTHEAST CORNER OF DICKSON STREET AND WEST AVENUE. The property is zoned MSC, MAIN STREET CENTER and is on the public sidewalk. The request is a variance for a sidewalk vendor cart that is five inches wider than permitted. VAC 13-4478: Vacation (TWIN CREEKS VILLAGE LOT 19B4,211): Submitted by MCCLELLAND CONSULTING for property located at 163 VAN ASCHE LOOP. The property is zoned C-1, NEIGHBORHOOD COMMERCIAL and contains approximately 1. 18 acres. The request is to vacate a portion of a drainage easement on property. CCP 13-4484: Concurrent Plat (OAKBROOKE III REPEAT, 361): Submitted by BATES AND ASSOCIATES for property located at OAKBROOKE RPZD. The property is zoned RPZD, RESIDENTIAL PLANNED ZONING DISTRICT and contains approximately 2.16 acres. The request is to replat 10 existing lots into 17 single-family lots. ADM 13-4506: Administrative Item (124 W. SOUTH ST./BAILEY, 523): Submitted by LISA SKILES for property located at 124 WEST SOUTH STREET. The property is zoned DG, DOWNTOWN GENERAL and contains a total of 0.05 acre. The request is a variance of the Downtown Design Overlay District requirements to permit a privacy fence for a new single family residence. Motion: Commissioner Winston made a motion to approve the consent agenda. Commissioner Pennington seconded the motion. Upon roll call the motion passed with a vote of 5-0-1, with Commissioner Hoskins abstaining. Cook arrived after consent agenda. Planning Commission September 23, 2013 Page 4 of 8 New Business: ADM 13-4487 (LINKS AT FAYETTEVILLE PZD MODIFICATION #3): Submitted by Jorgensen and Associates, Inc. for property located on the north side of Wedington drive and east of Rupple Road. The property is zoned R-PZD 07-2452 and contains approximately 152.23 acres. The request is to modify the zoning criteria for Planning Area 1 to allow a drive-thru restaurant at the northeast corner of Wedington Drive and Golf Club Drive and to modify the architectural design requirements. Andrew Garner Senior Planner gave the staff report. Justin Jorgensen, applicant, was present. Public Comment: Bruce Goff, lives in the Cheveaux condos to the northeast. He discussed issues with notification and them not being notified as individual condo owners. We have no understanding of this proposal. We have not had time to understand what is going on. He discussed concerns with noise from a drive-thru window and issues with vehicular cross access with Cross Church adjacent to the east. We request more time to understand what's going on. No more public comment was presented. Commissioner Hoskins asked about limitations of the hours of operation and connections. Garner discussed that there are no limitation on the hours of operation under the zoning or PZD and that cross access with Cross Church would be reviewed at the time of development review. Commissioner Winston asked the applicant if they would be willing to meet with the neighbors. He also asked about the drive-thru location. Garner discussed the location of the drive-thru in relation to the closest residences to the northeast that are not directly adjacent to this site. Justin Jorgensen, applicant, discussed that they are willing to meet with the neighbors to address their concerns. Motion: Commissioner Winston made a motion to forward ADM 13-4487 to City Council with a recommendation for approval with the following considerations: #1: The applicant should meet with the concerned neighborhood. #2: The recommendation that City Council be sensitive to the neighborhood concerns, in particular the location of the speaker for the drive-thru window. Commissioner Cook seconded the motion. . Planning Commission September 23, 2013 Page 5 of 8 Upon roll call the motion passed with a vote of 7-0-0. Old Business: CUP 13-4456: Conditional Use Permit (ADVENTURE SUBARU/2269 HENBEST RD, 324): Submitted by JORGENSEN & ASSOCIATES for property located at 2269 HENBEST RD. The property contains approximately 4.55 acres. The request is for Conditional Use for an off-site parking lot/vehicle display area in the Community Services zoning district. Jesse Fulcher, Current Planner, read the staff report. David Nelms, applicant, stated they continue to grow and don't know how the volume might change moving forward. They will install the sidewalk and trees and use pavers. Would like to amend the conditions as follows: 1) Don't require landscape bed/shrubs; 2) Allow expanded parking area until the lot is developed, no time limit; and 3) Allow display area in the build -to zone without screen wall. Commissioner Hoskins asked if staff is requiring a screen wall. Andrew Garner, Senior Planner, stated no, but it is required if they want to put display in the build -to zone. Nelms stated that they should have changed the site plan to match their request. Commissiner Hoskins asked if they will still need to park cars at the old location on College if this is granted. Nelms stated no. Garner stated that shrubs are required along any parking lot. Commissioner Honchell stated that temporary is monthly. Four years is a long time. Hate to drive by 10 years from now. Was comfortable with request, but not with all of the last minute changes. Commissioner Porter asked if we can vary wall requirement. Garner stated yes, but should probably table request to allow everyone time to review the changes. Commissioner Porter asked the applicant what they would do with more time, would eight years be okay with regards to installing the landscaping or building the wall. Nelms stated that staff is asking for long-term improvements, but we have to look at the time frame being presented, which is four years. We would prefer to have a decision tonight. Commissioner Porter stated he liked grass pave parking lot and is okay with a longer time grame. Motion: Commissioner Winston made a motion to approve CUP 13-4456 as follows: 1) Finding in favor of the parking lot expansion; 2) Conditional use is valid for 8 years; 3) Display allowed within build -to zone without a screen wall; and 4) Trees, shrubs and sidewalk are required. Commissioner Cook seconded the motion. Upon roll call the motion passed with a vote of 5-2-0 with Commissioner Honchell and Hoskins Planning Commission September 23, 2013 Page 6 of 8 voting `no'. CUP 13-4454: Conditional Use Permit (1001 W MARTIN LUTHER KING BLVD., 522): Submitted by JOHN DAVIDSON for property located at 1001 W MARTIN LUTHER KING BLVD. The property is zoned RMF -24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE and contains approximately 4.67 acres. The request is for a conditional use for a parking lot. Quin Thompson, Current Planner, read the staff report and read comments made to him before the meeting by Vicki Thomas, Superintendent of the Fayetteville Public Schools, indicating that the FPS could support the parking lot only if a safe connection could be made across MLK BLVD; she said that a bridge, tunnel, or signalized crossing at Buchannan Street would be considered safe. John Davidson, applicant, spoke to the need for students and families to have safe parking near the Fayetteville High School (FHS.) He stated that he had met with FHS principal Jacobi as well as some school board members. He noted that this subject property is the last remaining piece of undeveloped land in the area that could serve this function. He said that no student would be allowed to park in the lot without a parent signature on a waiver approved by the FPS. Davidson stated that a state traffic engineer had reviewed capacity and design of the pedestrian crossing at Stadium Drive and found that the crossing was adequate to serve the area with the additional load from the parking lot. Scotty Mouldy, parent of a former FHS student, said that parking is a major issue for families of students at FHS, and agreed that safety was the most important issue. Melissa Butler, parent of 2 students at FHS, said that parking was `atrocious' and that parking in the proposed lot would be safer than parking early and late in adjacent neighborhoods. Alison Blake, parent, said that safety was a concern, and that the proposed lot would be a reasonable use for the property. Aubrey Shephard, citizen, said that he lives downstream and is concerned about stormwater runoff from the proposed project, and from the new apartment development [the Vue] on the hilltop. He said that the stream passing through the property was the Town Branch, which flows to the west fork of the White River. Shephard discussed stormwater flow from surrounding streets and hills, and noted that he has lived in the area for 17 years and flooding is a real danger in the area. Rich Wy(sp), parent of students at FHS, said the lack of parking was an issue that had been discussed during the design process for the High School renovation and addition. Ron Autry, Commissioner, stated that if 4 students came in every car that would park at the proposed lot, then as many as 550 kids would be crossing MLK. He said that given the parking numbers provided, the proposed lot would not solve the parking shortage. Tracy Hoskins, Commissioner, asked about how the project would impact the streamside buffer zone. Davidson replied that the project is outside of the zone. Hoskins asked staff about traffic safety on MLK, and whether pedestrians had been injured crossing MLK Planning Commission September 23, 2013 Page 7 of 8 Thompson said that the Fayetteville Police Department had provided accident reports for the area, and that MLK sees frequent accidents at the intersections nearest the proposed project. He said that he understood a student at FHS had been killed while crossing MLK on foot some years ago, but that he had not been able to verify that. Kyle Cook, Commissioner, stated that the proposed lot was too small to meet the need, and would not be a significant solution to the problem. Autry said that he was concerned that kids would pile into a car in larger numbers than the law allows, thus making the crossing situation worse. Porter Winston, Commissioner, stated that he would support a parking structure but could not support a surface lot. Craig Honchell, Commission Chair, said that he was concerned about high traffic volumes on MLK and kids crossing in large groups at peak times. He said it was not a long term solution, and would not support the project. Hoskins said that the proposal is a start, and that the project could be made safe, but the cost would make it unfeasible. He said that he would need to see a full proposal with more detail before he could consider giving his support. Davidson said that the FHS principal and parents agree that the parking lot would be very important in alleviating the parking problem and that ultimately parents of students would not let their children use the lot if they felt it was unsafe. Motion: Commissioner Winston made a motion to deny CUP 13-4454. Commissioner Cook seconded the motion. Upon roll call the motion passed with a vote of 7-0-0. Planning Commission September 23, 2013 Page 8 of 8 There being no further business, the meeting was adjourned at 7:24 PM.