HomeMy WebLinkAbout2011-04-15 - MinutesFFEAC Council April Meeting Notes Meeting Facilitator Mark Larmoyeux Meeting Scribe Mikel Lolley, Patty Williams Meeting Date April 151h Meeting Start Time 9:OOam Location Fayetteville Public Library Meeting End Time 10:30am Topics Lead by... Action Group Reporting Change in procedure. Reports to be given only by those council members who wish to report. Green Economy - Earth Day Celebration Saturday 4/16/11/Inclusion Group/Green Economy Partnership with Inclusion Installation. Healthcare — Smoke Free Ordinance will be presented Mark 1 Inclusion —Archive Report eux Larmoyeux Creative Economy — Now have bylaws and non-profit status. Will have social at Brick House Kitchen after April meeting with local bands at the library. Education — FPL with Fay School district. At the library, sharing collections and electronic text project. Council Discussion Overview of what was discussed and decided in the April Meeting Interim Working Agreements of FFEAC. The council agrees the list of priorities created during the October 2nd working meeting are still critical, and this should still be the focus of our efforts at the council level. In this list includes the evaluation and work to structure the council toward action and responsibility. This list, and the 2 subtle changes the council is making in the day to day responsibilities of Mark running the council is reflected and is an extension of the work of the council Larmoyeux on October 2nd. All council members agreed it was time for the council members to be responsible for the running of FFEAC. All council members agreed the partnership with the city will remain as it is today, and that this relationship is both desired and critical to the long term success of the council. All council members agreed the partnership with the Chamber and the University will remain as it is today, and that this relationship is both desired and critical to the long term success of the council. FFEAC Council April Meeting Notes The council seeks to have Julie remain as the liaison between the City and the Council. Julie will continue to schedule the library and the video taping of the meetings, and will look to Julie for expertise on legalities, procedures, history, etc. We fully expect for Julie to share her perspectives on council matters. The council agrees that until a more formal structure is established, the council will have a coordinator. The interim coordinator will be Mark Larmoyeux and will last for 3 months (through the July meeting). The coordinator is responsible for; o Setting the agenda for the upcoming meetings. Contacting the council members to check if there is anything they would like to have on the agenda, address any concerns, and attempt to connect people and resources where there is an opportunity. The council agrees that the person facilitating the meeting is not necessarily the same person as the coordinator. The coordinator and the facilitator will work together to setup and manage the meetings. The council agrees that the facilitator can vary from meeting to meeting. In situations where a council member may wish to give a presentation or lead an activity, then they may be the facilitator for part of, or most of the meeting. In essense, a meeting may have multiple facilitators. The goal is to keep this somewhat less formal, more flexible. The council agrees the FFEAC meetings should have a scribe and that meeting notes should be taken and posted. Christopher Spencer has agreed to be the interim scribe for the next 3 months (through the July meeting) in order to bring some initial stability for this responsibility. Concerns expressed 1. Separation from the city 2. Becoming too structured, too inflexible. Brainstorming on what to do with the Success Project lists. Use it as a tool to recruit 3 Develop a media campaign Mark Utilize YouTube / Twitter / Website Facebook Larmoyeux Do a full length video Prepare a 1-2 minute informational presentation.