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HomeMy WebLinkAbout2013-02-26 - MinutesMinutes of the February 26, 2013 Audit Committee Meeting The following audit committee members were present: Tony Uth, Jr. Adam Motherwell Alderwoman Adella Gray The following City staff members were present: Don Marr, Chief of Staff Paul A. Becker, Finance and Internal Services Director Vicki Deaton, Internal Auditor Shelly Turberville, Accounting Manager — Investments & Cash Trish Leach, Accounting Manager — Payroll and Pension The following Grant Thornton staff were present: Dan Barron, Partner Leigh Schaefers, Manager Juliet Williams, Senior Associate Paul Hellman, Staff Approval of Minutes The minutes of the October 31, 2012 audit committee meeting were approved by all audit committee members present. Draft minutes from this meeting and the October 31, 2012 final approved minutes will be forwarded to the City Council to keep them informed of committee proceedings. Approved minutes are posted on the City's website on the audit committee page. Approval of the Internal Audit Annual Plan for 2013 A draft version of the 2013 Internal Audit Annual Plan was distributed to the audit committee and key City management several weeks before this meeting. There was a short discussion about the plan, then the audit committee voted to approve the plan. The plan may change due to scope changes, special projects, special requests, and the accommodation of auditee management. A copy of the approved plan is attached to these minutes. 2012 Financial Audit Planning Presentation by Grant Thornton staff Grant Thornton was selected to perform the City's financial audit for 2012. Several of their auditors are on site this week doing preliminary work. They will return during the month of April to perform their audit testing. The audit will be complete in June and presented to the City Council shortly after. The Grant Thornton staff attending the meeting introduced themselves and explained their function in the audit. They provided the complete staff list for the City of Fayetteville audit below. The list includes contact information for all Grant Thornton staff. The committee was encouraged to contact the auditors if they have any questions or concerns during the audit. The audit committee questioned Dan Barron about the increased work load on City staff created by changing auditors and how this can be minimized. Dan assured the committee that Grant Thornton staff will work with City staff to make the change as smooth as possible. Dan Barron and Leigh Schaefers presented a slide show for the committee. A copy of the presentation is attached. The committee thanked the Grant Thornton staff for their attendance and the presentation. The meeting was adjourned. ThorntonGrant Role -Audit Phone Number Email Address Ben Kohnle Partner 214-561-2260 Ben.Kohnle@us.gt.com Dan Barron Partner 214-561-2440 Dan.Barron@us.gt.com Leigh Schaefers Manager 214-561-2255 972-979-4614 c Leigh.Schaefers@us.gt.com Juliet Williams Senior 214-283-8199 Juliet.Williams@us.gt.com Johnnie Sampson Experienced Staff 214-561-2446 Johnnie.Sampson@us.gt.com Anna Jeffrey Staff 214-561-2598 Anna.Jeffrey@us.gt.com Paul Hellman Staff 214-561-2473 Paul.Hellman@us.gt.com Joan Eppes Admin to Ben/Dan/Leigh 214-561-2465 Joan.Eppes@us.gt.com The audit committee questioned Dan Barron about the increased work load on City staff created by changing auditors and how this can be minimized. Dan assured the committee that Grant Thornton staff will work with City staff to make the change as smooth as possible. Dan Barron and Leigh Schaefers presented a slide show for the committee. A copy of the presentation is attached. The committee thanked the Grant Thornton staff for their attendance and the presentation. The meeting was adjourned.