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HomeMy WebLinkAbout2012-02-27 MinutesFayetteville Public Library Board of Trustees Regular Meeting February 27, 2012, 4 pm Minutes Prepared by S. Daniel, Office Manager Board Members present: K. Agee, L. Brewer, S. Clark, D. Ferritor, M. Malone, and M. Rice. Staff present: D. Johnson, L. Greenwood, L. Speer, S. Palmer, L. Yandell, C. Spaulding, W. Fitzgibbon and S. Daniel. Others present: Joel Walsh of the NWA Times. 1. The Board of Trustees meeting was called to order at 4 pm by M. Rice. 11. Minutes A. Approval of minutes: D. Ferritor moved to approve all the minutes at one time; K. Agee seconded. All voted aye. D. Ferritor moved to approve the minutes. L. Brewer seconded. All voted aye. III. Reports A. Management Reports 1. Key upcoming events: C. Spaulding distributed copies of the Wanderer, FPL's youth literary magazine. Other youth events include Read across America, Trike Theatre, McCafferty Irish Dancers, a spring break movie festival, Newbery award-winning author Clare Vanderpool and Free Comic Book Day. W. Fitzgibbon noted adult programming including Tracy Kidder, the RFS signature event for 2012. The Civil War Series is concluding in April with programs on researching government documents, a presentation by Crystal Bridges about rare books, and authors Nancy Dane, and Grif Stockley. KUAF is hosting a reception for David Johnson on March 27. 2. D. Ferritor moved to generously and happily welcome the new ED to this meeting - intended to be the first of many, many, many, many more! K. Agee seconded. All enthusiastically voted aye. 3. Strategic Plan progress: All objectives for the previous year have been completed. 4. December 2011 performance measures: D. Johnson noted circulation statistics—digital books in particular - are up 20%. This increase is due partly to the decrease in fines on DVDs and greater turnover due to reduced checkout times. FPL gets new movies out the same day they are available in stores. S. January 2012 performance measures: no questions or discussion. B. Financial Reports 1. December 2011 budget comparison: no questions or discussion. 2. January — December 2011 profit & loss: no questions or discussion. 3. January 2012 budget comparison: no questions or discussion. 4. January 2012 profit and loss: no questions or discussion. IV. Old Business A. Update on electronic resource statistics: E -resource statistics have shown a decrease due to a glitch with Novelist when FPL upgraded to Polaris 4.0. Also, e -resource companies have changed the way they count items. FPL will re -baseline Novelist and break it out as a separate line in the statistics. V. New Business A. Memo: Budget adjustments from 2011 to 2012: M. Rice moved to approve the staff recommendation; L. Brewer seconded. All voted aye. B. Memo: Purchases with library credit cards: M. Rice moved to approve the staff recommendation. D. Ferritor seconded. All voted aye. C. Change to policy LO — M. Rice moved to approve staff recommendation with the caveat that staff mail a "tracked changes" version for their review; M. Malone seconded. All voted aye. Future policy changes will be presented to the board in the "tracked changes" format. D. 2011 Survey Week Review: The scale of the graph, even though it shows 1-16, is really 1-10. FPL rated higher than 90% in all categories. E. NEH Gala: Deadline for NEH Grant is July 31 with $240,000 left to raise. Bill Clinton has agreed to narrate "Up among the Hills." A gala premiere for 500 will be held Friday, October 19, 2012. F. D. Johnson noted he is in discussion with KUAF about mounting their tower, unobtrusively, on F-PUs building. Final plans would be presented to the board for its consideration. D. Ferritor moved that the board consider the installation of the tower at a later date including the possibility of a special meeting, if necessary; M. Rice seconded. All voted AYE. G. D. Johnson thanked D. Ferritor for involving Skip Rutherford in the initiation of cooperative efforts between FPL, the Clinton School in Little Rock, and the Diane Blair Center at the University of Arkansas. Vt. Adjournm.,ent: M. Rice moved to adjourn; L. Brewer seconded. All voted AYE. Meeting adjourned at 4:54 pm.