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FAYETTEVILLE PARKS AND RECREATION
ADVISORY BOARD
Minutes for January 9, 2012
Opening:
The regular meeting of the Parks and Recreation Advisory Board was
called to order by Steve Meldrum at 5:30 p.m. in Room 111 at the City
Administration Building at 113 West Mountain Street in Fayetteville,
Arkansas.
Present:
Parks and Recreation Advisory Board members Hodges, McKnight,
Meldrum, Paul, Thompson, and Watson were present. Waite and Mason
were absent. Staff members Edmonston, Humphry, Jumper, Mihalevich,
Gipson and Thomas were in attendance.
AGENDA:
1. Introduction of new and current PRAB Members: Connie
Edmonton, Director of Parks and Recreation
Edmonston welcomed the new members Hodges, McKnight, and
Paul and gave them a certificate, and all the board members
introduced themselves.
2. Election of 2012 Officers Chairman and Vice Chairman:
Chair: Steve Meldrum
PRAB Motion: Thompson motioned to accept Meldrum as the
chair, and Watson seconded. Motion passed 6-0-0 by voice vote.
Vice Chair: Billy Waite
PRAB Motion: Meldrum motioned to accept Waite as the vice
chair, and Thompson seconded it. Motion passed 6-0-0 by voice
vote.
3. Approval of December 5, 2011 PRAB Meeting Minutes:
PRAB Motion:
Thompson motioned to accept the minutes as written, and Watson
seconded it. Motion passed 6-0-0 by voice vote.
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4. Approval of December 9, 2011 Special PRAB Meeting Minutes:
PRAB Motion:
Watson motioned to accept the minutes as written, and Thompson
seconded it. Motion passed 6-0-0 by voice vote.
5. Botanical Garden Monthly Report: Ron Cox, BGSO Executive
Director
Cox said that one of their largest functions was the Gardenland
Express with the model train displays. They expanded the times from
the five days in 2010 to nine days in 2011, only on weekends. The
Farmer's Holiday Market was held in December. The Botanical
Garden is working on deer fencing, because they have lost many
plants to the deer in the area. They are also receiving a grant for a
lighting project. The wiring and concrete are in place, and the holes
for the lamps will be ready soon. This project will help light the night
functions, which will allow the functions to last longer, as well as help
increase the revenue.
6. Fayetteville Youth Baseball Program Presentation: John Long
Long said that he felt he didn't bring enough information to the
December PRAB meeting, so he wanted to bring additional
information. He handed out a sheet that broke down the varied costs
of the program. He said there were 973 total participants last year.
The registration fees ranged from $80 to $95 per child, with additional
siblings costing $65. They had 60 sponsors at $350 per team. Their
primary expenses are equipment, umpires, registration fees, City fees,
and insurance. Their 2011 tournament income was $18,000. The
contribution to the City of Fayetteville for renovations was $33,600.
Watson thanked him for the financial report, because it was just what
he wanted to see.
Thompson wanted to know where Long's salary was on the sheet. He
asked if Long volunteers his time.
Long said yes. He said there are 17 directors, and they are all
volunteers. He also commented on the possibility of having a
defibrillator on site at the games.
Edmonston said that all the City ambulances have defibrillators.
Thompson asked if the City could help the program with future needs.
Edmonston commented that we've helped work on the drainage there.
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Humphry added that many of the problems at the location were
inherited.
Long said there are fencing needs, and they will try to get that
donated.
Meldrum thanked Long for coming back.
Thompson thanked him for volunteering his time.
Long said that all the volunteers do it for the kids.
7. Park Land Dedication:
Development Name:
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
Alison Jumper, Park
Planning Superintendent
Holcomb Heights
Jorgensen and Associates.
TTO, LLC
West Salem Road, south of
Weir Road
NW
73 Single Family
19 acres
1.752 acres
$70,080
Gary Hampton Softball
Complex, Salem Meadows,
Clabber Creek Trail
Money in lieu
Money in lieu
Gary Hampton Softball
Complex, Salem Meadows
Prairie, Clabber Creek Trail
are within 1/z mile of the
proposed development.
None
Jumper went over the information about Holcomb Heights. She also
briefly described for the new members how the parkland dedication
ordinance worked.
Meldrum asked if this project was located on Salem by the baseball
field.
Jumper said yes, it was.
Meldrum asked if it was single family or multi -family.
c
Jumper said it was multi -family.
Meldrum asked what the staff was recommending.
Jumper said it was money in lieu.
Meldrum commented that it looked like it was good business for the
trails.
PRAB Motion: Watson motioned to accept the money in lieu, and
Thompson seconded it. Motion passed 6-0-0 by voice vote.
S. Park Land Dedication:
Development Name:
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
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Alison Jumper, Park
Planning Superintendent
The Cambridge
Jorgensen and Associates
Mark Lindley
Northeast corner of MLK Blvd.
and Beechwood Ave.
SW
228 multi -family
16.24 acres
3.88 acres
$155,040
Hill Place Park Land, World
Peace Wetland Prairie, Tsa La
Gi Trail, Town Branch Creek
Trail
Money in lieu and construct
the trail with the construction
cost deducted from the money
in lieu requirement.
The Developer changed his
recommendation from his
letter submitted at the
December 5th PRAB
meeting. Staff
recommendation will be
issued by addendum.
None
Jumper said this project probably looks familiar to the board, because
it was discussed last month. She said it was back because the
developer changed his recommendation. She went over the
information for the project.
Meldrum asked if it was more cost effective to build trails in-house.
Mihalevich replied that it depends on where it's located and other
factors.
Jumper said the City would follow up with the developer on the trail
construction.
Thompson asked if it worked for the developer to construct the trail.
Mihalevich said that it happens anyway. If it's a small area, many
times the contractor will go ahead and do it.
Meldrum said that it seems the trail lighting will be good in that area.
Mihalevich said that since there will be good lighting in the parking lot
area, it will help the trail lighting.
Meldrum suggested that Jumper tell the new members about the
quadrants.
Jumper explained how the quadrants are set up in the City. She said
since the Cambridge is in the SW quadrant, the money had to be
spent in that quadrant. She said this would be covered in orientation.
Justin Jorgenson, the representative for the project, said the
developer wanted to begin construction soon. He said they would
work with Mihalevich for the trail construction.
Paul asked if a section of the development was on MLK Blvd.
Jorgenson said yes, but it is not part of this project. He added that
this particular project is called the Domain.
Hodges asked where the builder gets the money to pay for a project.
Edmonston replied that to get a permit, the developer is required to
dedicate parkland, request money in lieu of land, or have a
combination of money and land.
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PRAB Motion: Meldrum motioned to accept the money in lieu, and
Thompson seconded it. Motion passed 6-0-0 by voice vote.
9. Park Land Dedication:
Planning
Development Name:
Engineer:
Owner:
Location:
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
Justification:
Annual Maintenance Cost:
Alison Jumper, Park
Superintendent
Nantucket Phase 4
Civil Design Engineers, Inc.
Thomas Embach
North of 15th Street, west of
Morningside Drive
SE
47 Multi Family
3 acres
0.8 acres
$31,960
Walker Park and Habitat for
Humanity Park Land are
located within '/2 mile; Doc
Mashburn Park and White
River Baseball Complex are
within one mile.
Money in lieu
Money in lieu
The developer is requesting a
waiver of the park land
dedication ordinance
requirements.
Park facilities exist within the
'/2 mile service area.
None
Jumper went over the details for the project. She said the developer is
requesting money in lieu as well as a waiver of the parkland
dedication ordinance requirements. She said Staff is supporting the
waiver.
Ferdie Fourie, the representative for the project, said that this
development was for senior citizens on a fined income. The developers
would like to have a waiver.
Meldrum asked if the senior citizens would be charged rent.
Fourie said yes.
McKnight asked how the waiver would impact the rent.
3
Fourie said that it wouldn't impact the rent directly, but would help
with other costs, therefore indirectly helping the rent.
Paul asked if there would be nursing care.
Fourie said it would not be assisted living, but regular apartments for
senior citizens.
Paul asked how many levels Building 1 would have.
Fourie said it would be 3 levels.
Watson wanted to know if there had been any other waivers done in
the past.
Edmonston said one was done for Habitat for Humanity. She added
that PRAB can recommend that it be done.
Paul wanted to know what Phase 5 would be.
Fourie said it was a future project.
Watson asked if green space was already provided.
Fourie replied that there was a lake and a fishing deck.
Thompson asked if all the phases were involved.
Fourie said not in Phase 1, but in the others.
McKnight commented that since he can't see a reduction in the rates,
he doesn't recommend a waiver.
Paul asked Fouric if he had the projected costs.
Fourie said he could get them. He also said that if the waiver was
going to slow the process down, the request could be taken out.
Edmonston said that it wouldn't slow anything down. PRAB will just
be giving its recommendation.
PRAB Motion: McKnight motioned to not accept the waiver, but
accept the money in lieu. Hodges seconded it. Motion passed 6-0-0 by
voice vote.
10. Selection of PRAB Orientation Date:
Please bring your calendar so we can select a date for the annual
PRAB Orientation. We need to allow a time frame of approximately 2
hours prior to our February 6th PRAB monthly meeting. PRAB is
required to have a member to serve on the following committees.
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January 31, 2012 was the date chosen for orientation. At that time,
board members will be chosen for the following committees:
Active Transportation Advisory Committee: Meets
quarterly on the second Wednesday at 5:30 pm, City Hall
Room 326. Quin Thompson is currently the representative.
Botanical Gardens of the Ozarks Board of Directors:
Meets third Tuesday of every month at 6 pm at Lake
Fayetteville Botanical Gardens of the Ozarks.
11. Other Business:
There was no other business.
12. Adjournment:
Meeting adjourned at 6:38 pm.
Minutes taken by Melanie Thomas
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