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HomeMy WebLinkAbout2010-06-07 - Minutes�Itn�H'•M1' FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for June 7, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Craig Mauritson at 5:30 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Meldrum, Meinecke, Waite, and Watson were present. Lindsey and Hazelrigs were absent. Staff members Edmonston, Humphry, Jones, and Thomas were in attendance. 1. Approval of May 3, 2010 PRAB Meeting Minutes PRAB Motion: Biendara motioned to accept the minutes as written, and Meinecke seconded it. Motion passed 6-0-0 by voice vote. 2. Botanical Garden Annual Report: Walt Eilers, BGSO Board President Gene Henry will serve as the interim Executive Director while a search for a new director is conducted. The Lil' Sprouts program is very successful, with between 16 and 60 children participating. The Botanical Gardens has three ongoing challenges: having the only bathroom on the Lake Fayetteville Trail; people regarding the gardens as a City park, and climb over the gate after it's closed; and making the gardens a functional operation in compliance with rules and regulations. Mauritson asked how the trespassing was being handled. Eilers said they are considering putting up a higher fence, and installing more lighting. Meinecke asked about the after hours parking. Eilers said their lot must be kept open to the public after hours per the City Attorney. He added that the park hours are 9 to 5, seven days a week. Volunteers manage themselves. 3. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Riverwalk Engineer: H2 Engineering Owner: McDonald Location: Approximately 1.3 miles south of Hwy. 16 on the west side of Dead Horse Mountain Road. Park Quadrant: SE Units: 67 single family Total Acres: 21 acres Land Dedication Requirement: 1.6 acres Money in Lieu Requirement $64,320 Existing Parks: Combs Park (85.3 acres) and St. Paul trail corridor Developer's Request: Approximately 2.65 acres of trail corridor for the continuation of St. Paul trail and credit for the trail construction valued at $24,931. The developer is requesting to bank approximately 1.67 acres for future development. Staff Recommendation: Dedicate approximately 2.65 acres of trail corridor and credit for the trail construction valued at $24,931 (3.71/s.f) equivalent to 0.62 acres. Staff also recommends the developer work with Parks and Recreation when future phases develop to acquire the missing section of trail corridor located at the west end of the current phase. Calculation: 1.61 acres required 2.65 acres dedicated value of construction $24,931/$40,000 = 0.62 acres 3.27 acres dedicated 1.61 required 1.66 acres to bank Developer's Comments: Justification: Combs Park is located across the river and within % mile of the development. Annual Maintenance Cost: Once developed, approximately $666 2 Jeremy Thompson, the H2 Engineering representative, said that there are public improvements, such as water and sewer, on the property. A lift station could be there, and there is an existing trail along the street. Mihalevich said there were also concrete abutments in the area, which could be used in construction. The trail would be continued. Meinecke asked whether the existing road would be used for a trail. Thompson said that another road would be built. The trail would be the existing road. Meinecke asked why some of the land wasn't being banked. Thompson said the intent is that it will be part of Phase II. Biendara asked what would happen if Parks wasn't able to get the area missing in the middle of the trail. Thompson said that will be part of Phase II. Biendara commented that it was a concern. Mauritson asked if the motion could include Phase II. Edmonston said no. Meldrum asked if the contractor has a good track record. Thompson said that he hasn't done anything recently. Edmonston said that the worst case scenario would be, if Phase 2 doesn't happen, there would be lots of trespassers on that area of the trail. Mauritson said that all PRAB could do as a board is say that we want Phase 2. Mihalevich said that if Phase II didn't happen, he would ask for an easement. Thompson said that an access easement was already in place for a sewer lift station. Edmonston said that wasn't a public easement. Mihalevich said that it could be worked out. PRAB Motion: Meinecke motioned to accept the Staff recommendation of the dedication of approximately 2.65 acres of trail corridor, and credit for the trail construction. Also included was the request that the easement will be needed. Watson seconded the motion. Motion passed 6-0-0 by voice vote. 4. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Bellwood Ph. lI Engineer: H2 Engineering Owner: WFB Development, LLC Location: West of Rupple Road, north of Wedington Drive Park Quadrant: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Annual Maintenance Cost: NW 48 20 acres 1.06 acres $42,240 Bryce Davis Park (26 acres), Red Oak Park (8 acres) Money in lieu Money in lieu Bryce Davis and Red Oak Park are located within Y� mile of this development. $0 Thompson said that Rupple Road was on the east side, and Lindsey Links was on the west. All he is requesting is money in lieu. PRAB Motion: Biendara motioned to accept the Staff recommendation, and Meldrum seconded it. Motion passed 6-0-0 by voice vote. 5. Art on Trails: Connie Edmonston, Director of Parks and Recreation Edmonston said there were two proposed sites: Gordon Long by the parking lot, and Frisco Trail. Both are very visible places. Humphry said the art would be in a metal or cedar frame with a plexiglass front. Both styles of frames cost around $400. The frame size would be three feet by two feet. The art could be changed out easily. Mauritson said that would be a great idea. Edmonston said that PRAB can propose something, and it will be taken to the Art Council. Meldrum said he didn't care for the Frisco Trail location because it was dark in that area. Mihalevich said lights will be going up soon. PRAB Motion: Waite motioned to accept Art on Trails, and send it on to the Arts 11 Council. Watson seconded it. Motion passed 6-0-0 by voice vote. 6. Ordinance Amendment Chapter 97 - Signs Prohibited in Parks: Alison Jumper, Planning Supt. Edmonston said Chapter 97 is very specific for signs, and Parks would like to amend it so sponsors can donate money to have a sign put up somewhere in the Fayetteville's park system. The sponsor's logo could be the whole sign. Biendara said that when you go to the parks or trails, you don't want to see signs. People want to relax. The signs need to be small. She asked to know if there would be a limit. Edmonston said that there would be no more than two signs per donor per park. The Medical Mile in Little Rock is a good example. Mauritson wanted to know how the signs would be controlled. There needs to be a way to address that issue. Meinecke said that the length of the trail would also be a factor. Watson wanted to know if each application would come before PRAB. Edmonston said yes. Parks doesn't want billboards. Biendara suggested maybe there could be a dedicated area for signs, so they wouldn't be all over the place. She said she didn't want people slapped in the face with brand names. Meinecke said amending the ordinance will open the door to park donations, etc. Edmonston replied that this ordinance will be for significant things. Meinecke said that big donors would be able to have significant signage. Waite said he trusts Edmonston and the Parks staff to make the right decisions. Biendara asked if the wording has been changed. Edmonston said Parks is working closely with Planning. It will go to the Council also. Meinecke said the ordinance was not included in the packet. He asked Edmonston to read it to PRAB. Edmonston did so. Mauritson asked if PRAB was only going to approve the names. Edmonston said PRAB would have approval. There will be only two signs per park per donor. Meinecke asked who will determine who gets a sign. It needs to be a substantial donation. Humphry said that the intent is for a way to recognize large donors. Meinecke asked who would decide what is appropriate. Edmonston said that PRAB would. Jones said that she sees signs in Wilson Park, and she doesn't find them distracting. Filers said that the Botanical Gardens didn't have a sign standard when they opened, but has one now. Watson wanted to clarify that PRAB will make a decision on each sign application. Edmonston said when a donor comes through, it will come to PRAB. PRAB Motion: Meinecke motioned to approve the amendment, and Meldrum seconded it. Motion passed 6-0-0 by voice vote. 7. 2010 Tree Planting and Maintenance Bid: Alison Jumper, Park Planning Supt. Jones said that this was ice storm recovery money. Around 500 trees would be planted in park and trail areas and as street trees. All Around Landscaping was the low bidder, and was also approved by the Council. The contractor will maintain the trees for 90 days after planting. Meldrum asked if they would be planted in the fall. Jones said the plantings have to be done by September in order to receive the ice storm recovery money. Mauritson asked what the replacement policy would be. Jones said there were guidelines the contractor had to follow. 8. Other Business: Edmonston said that she and some Parks staff had a meeting with the Fayetteville Public Schools. Parks has a lease with Asbell and Holcomb Elementary. As of June 4, 2011, Parks will lose the four soccer fields at Asbell. Parks is looking at options. Waite asked there was any response to the VIP parking at the concerts. Edmonston said the response was not like Parks hoped it would be. She then added that there was an intern working developing a program for online park pavilion reservations. She said Melanie had been being kept pretty busy. 9. Adjournment Mauritson motioned to adjourn the meeting at 6:57 pm, and Watson seconded. Motion passed 6-0-0.