HomeMy WebLinkAbout2011-06-09 MinutesMINUTES OF A MEETING OF THE HISTORIC DISTRICT COMMISSION A regular meeting of the Fayetteville Historic District Commission was held on June 9, 2011 at 5:30 p.m. in Room 326 in the City Administration Building at 113 W. Mountain Street, Fayetteville, Arkansas. ACTION TAKEN City of Fayetteville Preservation Awards, 2011 None Required Annual Report to the City Council Approved City Administration Building Approved Election of Officers Postponed to August June 9, 2011 Page 2 MEMBERS PRESENT Mark Alt Cheri Coley Annie Dowling Ethel Goodstein-Murphree Cindy Kalke Mikel Lolley MEMBERS ABSENT Jonathan Story STAFF PRESENT STAFF ABSENT Dara Sanders, Current Planner 2 June 9, 2011 Page 3 CALL TO ORDER: The meeting was called to order by Commissioner Lolley at 5:37 p.m. L Service Recognition for Cindy Kalke. Mikel Lolley presented Commissioner Kalke's service recognition certificate in appreciation of her volunteered service to the City of Fayetteville. II. Approval of the April 14, 2011 meeting minutes Commissioner Alt made a motion to approve the minutes of the April 14, 2011 meeting. Commissioner Dowling seconded the motion. Upon role call the motion passed with a vote of 6-0-0. III. Announcements Dara Sanders, Current Planner, distributed the final draft of the brochure and requested comments, recommendations, and edits in the descriptions. Commissioners established a deadline of July 9th to provide staff with comments. IV. Old Business Citv of Fayetteville Preservation Awards, 2011 Dara Sanders, Current Planner, discussed the response to and participation in the first preservation awards program and made recommendations for improvement. Commissioners expressed satisfaction with the result of the program and discussed the timing for nominations and agreed that a longer period would be acceptable. Suggested time periods ranging from 30 days to 90 days. Commissioner Goodstein-Murphree discussed the option of continuing the tradition of having a speaker and recommended that the Historic District Commission think about the message at each award ceremony. Annual Report to the City Council Dara Sanders, Current Planner, discussed the past staff recommendation to build preservation advocacy by giving preservation awards, meeting with City Cou8ncil members and Planning Commissioners, and delivering an annual report to the City Council. Sanders recommended delivering an annual report to the City Council now that the Commission has completed the first preservation awards program. Commissioners discussed the tasks and projects completed recently that should be communicated to the City Council. Sanders discussed the process of delivering an annual report to the City Council. Commissioner Dowling volunteered to compile the information and deliver the report. 3 June 9, 2011 Page 4 Commissioner Alt made a motion to appoint Commissioner Dowling as project manager for delivering an annual report to the City Council. Commissioner Coley seconded the motion. Upon role call the motion passed with a vote of 6-0-0. V. New Business Determination of Eligibility for the City Administration Building Dara Sanders, Current Planner, discussed Mayor Jordan's and Chief of Staff Marr's direction for staff to proceed with a National Register of Historic Places application for determination of eligibility for the City Administration Building and requested Historic District Commission assistance. Commissioner Goodstein-Murphree discussed the most significant and time consuming task of drafting the required description of the building's historical uses and local significance. Commissioners discussed the variety of tasks involved in completing the application and the past uses of the building. Commissioner Goodstein-Murphree recommended that staff discuss the issue with Ralph Wilcox with the Arkansas Historic Preservation Program to discuss the internal process and submittal dates and review the way in which other commercial buildings were described in those applications. Commissioners discussed researching the past historical uses and local significance separately and present the facts to staff by email so that staff can put together information in presentation form for discussion at the next meeting. Commissioner Coley made a motion for Commissioners to research the information independently and report all findings to staff for presentation and discussion at the next meeting. Commissioner Goodstein-Murphree seconded the motion. Upon role call the motion passed with a vote of 6-0-0. Election of Officers Dara Sanders, Current Planner, discussed that the by-laws require that the Historic District Commission elect officers annually in the month of July. Staff has included the election of officers on the June agenda, but the Commission can vote to postpone the election to the August meeting in anticipation of newly appointed Commissioners. Commissioner Goodstein-Murphree made a motion to postpone the election of officers to the August meeting. Commissioner Coley seconded. Upon role call the motion passed with a vote of 6-0-0. MEETING ADJOURNED: 6:37 P.M. 11