HomeMy WebLinkAbout2011-06-20 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
June 20, 2011
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, K. Agee and E. Jordan. Staff present: S.
Thorup, L. Speer, C. Rew, S. Foley, and S. Daniel, Others: Beverly Bassett Schafer; Kim Ratliff, President of the Friends of
the Fayetteville Public Library Board; Tony Uth, Secretary/Treasurer of the Fayetteville Public Library Foundation Board; and
Andy Richardson, BKD.
I. The Board of Trustees meeting was called to order at 4:03 p.m. by L. Brewer. With permission of the board, 2
agenda items were added: II. Special Presentation and VI.C.) 2012 Budget,
II. Special Presentation: In recognition of Beverly Bassett Schaffer's 3 terms of service on the board of trustees, she
was presented with a framed photo of FPL.
III. Approval of Minutes: D. Ferritor moved to approve minutes from the April 18, 2011 meeting. M. Rice
seconded. All voted aye.
IV. Reports. A.) Audit Report. Andy Richardson of BKD reviewed the 2010 audit noting consistent numbers and
stable library operation. The report noted 2 challenges for the Foundation: establishing separate donation records
for FPL, the Foundation and the Friends, and reporting for the NEH grant. The auditors pronounced the financial
statements clean and unqualified requiring no restatements or prior period adjustments and nothing to emphasize
or modify. Management analysis found no significant changes from previous years. M. Rice moved to accept the
audit report. D. Ferritor seconded. All voted aye. B.) Management Reports. 1.) Key Upcoming Events - L. Speer
noted that author Gloyd McCoy will be speaking on July 31 and the campaign to gather 2500 books for 2500 kids is
ongoing. 2.) April -May Strategic Plan Progress - S. Thorup noted that teen programming is up and, for the first
time ever, there are waiting lists. FPL is forming many partnerships with groups in the community, including
TheatreSquared and WAC. Life Styles named FPL its Employer of the Year and Altrusa gave FPL its environmental
award for the solar test bed project. 3.) May 2011 Performance Measures — S. Thorup reported circulation is up
almost 20%. Collection size is down because the reference collection was trimmed to make space for the teen
expansion and the Operations Team has been cleaning up the catalog to accurately reflect the actual collection. 4.)
Chart of the meeting — FPL Facebook Insights, May 2011: Females ages 25-34 are predominant users. C.)
Financial Reports. C. Rew noted lines over budget are due to paying for large projects such as the teen expansion.
Salaries and wages are slightly over because departing employees took accrued vacation and sick leave.
V. Old Business. A.) Nominating Committee: Election of Officers: Recommendations are: S. Clark for President, E.
Jordan for Vice -President, M. Rice for Treasurer and K. Agee for Secretary. D. Ferritor moved to accept the slate
and elect the officers by affirmation. M Rice seconded. All voted aye.
VI. New Business: A.) Accept and Appropriate Grant Funds: FPL received a grant from ALA for Civil War
sesquicentennial programming with a scholar -led reading and discussion series. M. Rice moved to accept the
grant and allocate it per the staff recommendation. M. Malone seconded. All voted aye. B.) Policy FP: Budget
Preparation, Adjustments and Amendments: M. Rice moved to adopt the proposed policy; S. Clark seconded.
All voted aye. Per M. Rice's suggestion, a copy will be forwarded to the city for informational purposes. C.) 2012
Budget: C. Rew distributed a proposed budget worksheet for 2012 that reflects a $100,000 decrease in funding.
While other revenue is declining, the City is planning to allocate the same amount of money as last year to FPL.
Thorup explained the reduced income is being treated as an opportunity to review all work processes for
efficiencies and improvements that would better serve the community. This review involves the entire
management team using the strategic plan as basis for all evaluation. D.) Staff Presentation: Summer Reading
Club: L. Greenwood, Manager of Youth Services, explained SRP program. Two calendars have been widely
distributed, one for preschool and elementary, the other for teens. Registrants are already almost as high as last
year's total. About 425 came to the SRP kickoff.
VII. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted aye. Meeting adjourned at 5:32 p.m.