HomeMy WebLinkAbout2010-04-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting April 19, 2010 Minutes Prepared by M. Raine, Reference Manager & Interim Director of Operations Board Members present: L. Brewer, S. Clark, D. Ferritor, E. Jordan, M. Malone, M. Rice and B. Schaffer. Absent: Staff present: S. Foley, M. Raine, C. Rew and S. Thorup. Press: S. Descant, Northwest Arkansas Times. I. Maylon Rice was sworn in as the newest board of trustee member by Judge Rudy Moore. 11. The Board of Trustees meeting was called to order at 4:04 p.m. by L. Brewer. III. Outgoing Trustee presentation to Marla Hunt. Hunt was appointed in April 2007 and completed her term March 31, 2010. She served on the nominating committee and executive director search committee. Her service in human resources, research, and financials was valued and appreciated. IV. Approval of minutes. B. Schaffer made a motion to approve minutes from the February 15 meeting. All voted aye. V. Reports. A.) Management reports - S. Thorup presented key upcoming events and invited everyone to the Sapphire event, M, Raine highlighted the Barbara Graham/Ellen Gilchrist/Molly Giles event and the Mel Bartholomew event. Thorup thanked board for the staff in service day in February and shared positive response from staff. Thorup highlighted Volunteers for Disney day with 65 people working at the library over spring break. Thorup reported the Chamber of Commerce Small Business committee selected FPL for their philanthropic project and will conduct a book drive to benefit FPL youth programs. Raine reported on partnerships with UA College of Business retirement program, and the success of recent genealogy programs and Green Your Life trade show. Performance measures: Thorup reported FPL is on track to reach 2010 targets: reference transactions are up 10%; cardholders up 14% compared to last month; and the drop between Feb. and March reflects the annual purge of patrons who have been inactive for 3 years or more. M. Malone pointed out volunteer hours contributed are the equivalent to 41 full time employees. Thorup asked if the performance report could be altered to include only the most current month and the board agreed. B.) Financial Report - C. Rew reported all measures are as expected at this point in the year and that she has moved FPL's operating account to a local bank in Fayetteville. Rew reported there are draft reports on both audits and that published reports will be forthcoming. VI. New business. A.) Appointments of Nominating Committee - M. Malone and S. Clark will serve as the nominating committee for the upcoming year. Officers will be elected in June. B.) Policies: 1.) Revision to PA -31: Inclement Weather: M. Rice moved to approve change. B. Schaffer seconded. All voted aye. 2.) Elimination of PA -49: Unusual Occurrences: M. Rice made a motion to eliminate the policy. S. Clark seconded. All voted aye. C.) Staff Presentation: University of Arkansas Industrial Engineering Students Senior Design Projects: LEED Existing Building Certification and Volunteer Timekeeping Study: Coby Durham, Dia St. John, Whitney Perkins and Maria Brazhkina: The team presented their research and findings and complimented library staff on the 84% response rate to their surveys. The team recommended FPL adopt the volunteer time- keeping solution they designed and recommended that FPL explore securing both on-site and off- site energy credits in pursuit of LEED Platinum certification. D.) Staff Presentation: Summer Reading Club 2010 by L. Greenwood. Copies of summer calendar were presented and highlights of the program presented. Greenwood reported Summer Reading Club will have three authors this summer and will have a teen author for the first time. Major events of the SRC include a kick off with dunk tank, a marine biologist, a mobile aquarium and an artist -in -residence funded by AR Arts Council, Youth Services staff will visit 17 schools first two weeks of May, and sign up begins May 1. VII. Adjournment: S. Clark moved to adjourn. M. Rice seconded. All voted aye. Meeting adjourned at 4:55 p.m.