HomeMy WebLinkAbout2010-12-20 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
December 20, 2010 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, B. Schaffer and E. Jordan. Staff
present: S. Thorup, C. Raw, L. Speer, S. Foley, and S. Daniel.
1. The Board of Trustees meeting was called to order at 4:01 p.m. by L. Brewer.
if. Minutes: M. Rice moved to approve the October 18, 2010 regular meeting minutes. S. Clark seconded. All
voted aye. M. Rice moved to approve the November 15, 2010 special meeting minutes; S. Clark seconded.
All voted aye.
H1. Reports
A. Management reports: 1.) Key Upcoming Events - S. Thorup highlighted a collaborative event with
Theatre Squared and KUAF. 2.) Strategic Plan Progress: S. Thorup reported the IT Department's new
software which allows volunteers to log their time efficiently, and L. Yandell's appointment as the new
vice -chair of Polaris Users Group. L. Speer noted we have begun collecting documents for Project
Fayetteville and progress can be followed at www.projectfayetteville.org. 3.) November Performance
Measures - We have added many new online databases and the August jump in computer sessions is due
to this. People who use us online may not be coming to the library accounting for reduced visits.
Number of volunteers up 25% for the year. 4.) Chart of the Meeting - The Google Places report reveals
how many times the library comes up in Google searches during the month of November.
IV. Financial reports: C. Rew reported that IT line items are under -expended because we have major purchases
pending. Adult programming is reduced as NEH will be paying for the featured speaker in April. The
furniture and equipment line is large because of funds for the teen space expansion that did not happen in
2010. M. Rice moved to rescind the authorization to expend money on furniture and computer equipment
for the teen space in 2010 and rededicate those funds in 2011. D. Ferritor seconded. All voted AYE.
V.Old business:
A. Teen area expansion: FPL plans a ribbon cutting in conjunction with the 2011 summer reading program.
B. 2011-2014 Strategic Plan: Plan consultants and S. Thorup will be writing a paper on the process used.
D. Ferritor moved to approve the plan, M. Rice seconded. All voted AYE.
VI. New business:
A. 2011 budget approval: This item was taken out of order and immediately followed the financial report.
The proposed 2011 budget included $33,812 that will be erased by corporate gifts from the Foundation
in 2011. D. Ferritor moved to take $33,812 out of the materials line to balance the budget. M. Rice
seconded. All voted aye. M. Malone moved to approve the balanced budget as amended. M. Rice
seconded. All voted AYE.
B. Policies
1. PA -27: D. Ferritor moved to approve; S. Clark seconded. All voted AYE.
2. LM: S. Clark moved to approve; D. Ferritor seconded. All voted AYE.
3. JF: M. Rice moved to approve; S. Clark seconded. All voted AYE.
4. MC: D. Ferritor moved to approve; E. Jordan seconded. All voted AYE.
5. PA -69: Consensus to strike "review" as a typo. M. Rice moved to approve; D. Ferritor seconded. M.
Malone moved to amend the policy so that the ED signs after the coaching take place. S. Clark
seconded. All voted AYE. M. Malone moved to approve subject to approval by the city. Motion died
for lack of a second. M. Rice moved to give a copy to the city's HR Director for informational
purposes. D. Ferritor seconded. All voted AYE. M. Rice moved to approve as amended; D. Ferritor
seconded. All voted AYE.
VII. Executive Session: D. Ferritor moved enter executive session at 5:38 p.m. S. Clark seconded. All voted
AYE. No action was taken. D. Ferritor moved and B. Schaffer seconded to exit executive session at 6:01 p.m.
All voted AYE.
VIII. Adjournment: S. Clark moved to adjourn; M. Rice seconded. All voted AYE. Meeting adjourned at 6:02
p.m. i)
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