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HomeMy WebLinkAbout2006-08-22 MinutesCity Council Street Committee Minutes August 22, 2006 Page I of 4 Member Aldermen Mayor Dan Coody Ward 1 Position 1 - Robert Reynolds V10 Ward 2 Position 2— Kyle Cook CityAttorney Kit Williams � 1 Ward 3 Position 2—Robert Ferrell Ward 4 Position 2 - Lioneld Jordan City Clerk Sondra Smith ARKANSAS City of Fayetteville Arkansas City Council Street Committee Meeting Minutes August 22, 2006 A meeting of the Fayetteville City Council Street Committee was held on August 22, 2006 at 4:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Alderman Lioneld Jordan, Chair; Alderman Kyle Cook, Alderman Robert Ferrell Members Absent: Alderman Robert Reynolds Staff Present: Ron Petrie, Tim Conklin, Gary Dumas, Susan Thomas 1. Call to order The meeting was called to order by Chairman Lioneld Jordan. Alderman Kyle Cook announced that Mayor Coody had asked him to replace Alderman Marr on the Committees which need a Ward 2 representative. 2. Approval of the minutes of the July 26, 2006 Street Committee meeting. Alderman Ferrell moved that the minutes of the July 26, 2006 Street Committee meeting be approved as distributer. Alderman Cook seconded the motion and itpassed unanimously. 3. Discussion of the Rupple Road Cost Share with Reserve LLC located adjacent to the Mountain Ranch Subdivision and the new Fayetteville Owl Creek School. Ron Petrie said at the last meeting of the Street Committee he was asked to prepare some estimates. One estimate he prepared was the cost to move the storm sewer and everything back two feet on each side of Rupple. That estimate is $123,000 and Mr. Petrie said a great deal of this cost would be in the removal and reinstallation of the storm drains. The second estimate is for 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Street Committee Minutes August 22, 2006 Page 2 of 4 what it would cost to widen the existing six-foot sidewalk on the west side of the road an additional six feet. That cost would be approximately $59,961.00. He also figured the cost for the 4 ft. strip of asphalt that was not built but should have been. He estimated that that portion of the road would have cost $25,628.00. Alderman Cook clarified that Mr. Petrie was saying if we had built the road the way it should have been built, it would have cost an additional $25,000. Ron Petrie agreed. However, if the road was torn out and rebuilt it would cost around $123,000. In response to a question from Alderman Ferrell, Mr. Petrie said the cost would have been entirely the City's. The school and Mr. Terminella were required to pay for fourteen feet of street, no matter what the full width of the street was. Their cost was more or less the same. Alderman Jordan asked what the situation is with the multi -use trail. Ron Petrie said the twelve -foot trail was the mayor's recommendation and $59,000 is the estimate for that. He said the Committee would need to look at that closely before they make that recommendation. He wanted them to be aware of the difficulty of putting the trail in, including landscaping already done by the school (with landscape irrigation, etc) that would have to be replaced and portions of driveways that would have to be removed. That cost is included in the estimate. Alderman Jordan opened the floor for public comment. There being none, he returned to discussion to the Committee. Alderman Cook asked if there are any other options, besides just widening the sidewalk that is there, that would fit within the right-of-way we already have. Ron Petrie said the existing six-foot sidewalk is outside the right-of-way. We could widen back toward the street and remove some green space. The school has said they will allow us to widen onto their property. In response to a question from Alderman Cook, Ron Petrie said the landscaping that is there is very close to the existing sidewalk. You'd have to reduce the green space to get by without taking out some of the landscaping. Alderman Cook said he would like to see a wider sidewalk. Alderman Jordan agreed. He wants to see something there that is safe for the kids. That is his main concern. It isn't so much the money but there should have been some sort of bike lane for the children right by the school. He feels it is a safety issue. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Street Committee Minutes August 22, 2006 Page 3 of 4 Alderman Cook asked if we decide to widen the sidewalk, how will that tie in to the sidewalks and street further down Rupple Road. Would we try to keep matching the extra width or go back to the six-foot sidewalk? Ron Petrie said he would have to get some guidance from the Committee. He said the concept that staff has would indicate a six-foot sidewalk. That is what was shown on the bond issue concepts. Gary Dumas reminded the Committee that they had talked about (months ago) that all the outside lanes would be fourteen feet wide so we could have bikes in the street. We would then have six-foot sidewalks on both sides. He believes we could make that transition from this section to the next section south of the school fairly easily. There was discussion about how the street and sidewalk/trail could be designed to transition bike traffic from the potential sidewalk/trail section back to the street on the remaining portion of Rupple which will be built at the desired width, allowing for bike traffic. Alderman Cook asked if there are plans to plant anything in the ten -foot green space. Ron Petrie said he believes the Parks division is working on a plan for all the boulevards but he doesn't know what the plan is. Alderman Ferrell said he doesn't want to see the street torn up and replaced. He feels that if the street and sidewalk can be transitioned in a safe manner, he is in favor of that. However, since this is Alderman Jordan's ward, he yields to his best judgment. Ron Petrie submitted a couple more dollar figures. He said the City paid engineering fees in the amount of $20,480.00 in this cost share. Also, if you take the $59,961.00 and subtract the $25,628 (the cost for the four -foot section) you would get $34,332.00. In response to a question from Alderman Ferrell, Ron Petrie said the $20,480.00 was the City's portion of the engineering fees to design and inspect Rupple and Persimmon. Alderman Jordan said he has a Ward 4 meeting coming up next week. He asked the Committee if it would be okay delay a decision so he can share the information discussed at this meeting with the citizens from his ward. At that time Alderman Lucas will be back and he would like to get her input also. He asked if we have a time issue to be concerned about. Ron Petrie said time has not been discussed but he assumed we would take some kind of dollar settlement and do this work in the summer as opposed to tearing up the driveways any time soon. So time is not really an issue. He also encouraged the members of the Committee to drive out to the area and take a look. The street did get opened and it seems to be working. Just driving down the road, you really don't see the difference. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Street Committee Minutes August 22, 2006 Page 4 of 4 It was agreed that a decision could be made after the ward meeting at the next Street Committee meeting 4. Recommendation to approve an engineering contract with Garver Engineers in the amount of $320,050.00 for traffic studies, design surveys, and conceptual design services for Mount Comfort Road from I-540 to Rupple Road. Ron Petrie said this project is really two projects on the Bond Issue. The first project is the major intersection at I-540. The second is all of Mt. Comfort to Rupple Road. The City has budgeted existing funds for the project in the amount of approximately $750,000. This amount has been put in to the CIP over the past few years primarily to acquire right-of-way. We also knew we needed the engineering studies before we could start acquiring right-of-way. He said these would be the preliminary engineering studies needed. We would be getting a little more with these studies than we would typically get with a preliminary study. This contract includes the full traffic studies and the full surveys needed to do the entire project. Garver will also prepare some concepts for the main intersection at I-540. These recommendations will be presented to the Street Committee for approval and the remainder of the project can be done. Another portion of the study will be a cost estimate for the option of doing the one little part of Rupple to realign it to the south. That will probably involve a significant cost because of the bridge over Hamestring Creek but we need to get some preliminary numbers. He said we do have $500,000 for that part of Rupple right now. Garver will study the two parts to this project and will report back to the Committee with cost estimates. The Committee and staff can then decide exactly what we want to do and have Garver design the project. We would already have all the surveys done and all the signalization will be ready to be done because the traffic studies will be completed. Alderman Jordan opened the floor for public comment. There being none, he brought the discussion back to the Committee. Alderman Ferrell said he believes we have to stop talking and start acting. It's not going to get any cheaper. Alderman Ferrell moved that we move forward on this project. Alderman Cook seconded the motion and it passed unanimously. 5. Scheduling of the next Street Committee Meeting The next meeting of the Street Committee was scheduled for Friday, Sept. 8, 2006 at 4:30 p.m. (This meeting date was later changed to be Thursday, September 12, 2006 at 4: 30 pm) 6. Adjourn There being no further business, the meeting was adjourned. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org