HomeMy WebLinkAbout2011-01-18 MinutesMayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Minutes
January 18, 2011
Pagel of 7
Aldermen
Ward 1 Position 1 —Adella Gray
�1 Ward 1 Position 2—Brenda Thiel
Ward 2 Position 1 — Mark Kinion
G Ward 2 Position 2 — Matthew Petty
Ward 3 Position 1 — Justin Tennant
Ward 3 Position 2 — Robert Ferrell
Ward 4 Position 1 — Rhonda Adams
Ward 4 Position 2 — Sarah E. Lewis
City of Fayetteville Arkansas
City Council Meeting Minutes
January 18, 2011
A meeting of the Fayetteville City Council was held on January 18, 2011 at 6:00 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Mayor Jordan called the meeting to order.
PRESENT: Alderman Gray, Thiel, Kinion, Petty, Tennant, Ferrell, Adams, Lewis, Mayor
Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports and Discussion Items:
State of the City Address: Mayor Jordan gave the State of the City Address. A copy of the
State of City Address is attached.
Agenda Additions: None
Consent:
Approval of the January 4, 2011 City Council meeting minutes.
Approved
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City Council Meeting Minutes
January 18, 2011
Page 2 of 7
Bid #10-70 King Electrical Contractors, Inc.: A resolution awarding Bid #10-70 and
authorizing a contract with King Electrical Contractors, Inc. in an amount not to exceed
$83,299.00 for lighting upgrades to the Water and Sewer Building plus a 10% project
contingency from energy efficiency and conservation block grant funds, and approving a budget
adjustment.
Resolution 14-11 as recorded in the office of the City Clerk.
Williams Tractor of Fayetteville: A resolution authorizing purchase of a Case Maxxum 125
tractor with Case L750 loader from Williams Tractor of Fayetteville, pursuant to a competitive
bid through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the
amount of $72,475.00 for use in Wastewater Biosolids Solar Drying Operations, and approving a
budget adjustment.
Resolution 15-11 as recorded in the office of the City Clerk.
Amend Resolution No. 223-10: A resolution amending Resolution No. 223-10 to authorize the
additional payment of applicable sales taxes for the purchase of an H&S all-purpose spreader for
the Wastewater Biosolids Solar Drying Project, and approving a budget adjustment.
Resolution 16-11 as recorded in the office of the City Clerk.
Amend Resolution No. 224-10: A resolution amending Resolution No. 224-10 to authorize the
additional payment of applicable sales taxes for the purchase of a walking floor trailer for the
Wastewater Biosolids Solar Drying Project, and approving a budget adjustment.
Resolution 17-11 as recorded in the office of the City Clerk.
Garland Avenue Widening and Improvement Project: A resolution to express the agreement
of the City Council to accept the Arkansas Highway and Transportation Department's offer to
transfer some of their money designated for the Highway 112 and 71B Interchange Project to
complete the Garland Avenue Widening and Improvement Project if the City transfers its
Garland Avenue commitment to the Highway 112 and 71B Interchange Project scheduled for
2013.
Resolution 18-11 as recorded in the office of the City Clerk.
Alderman Lewis moved to approve the Consent Agenda. Alderman Gray seconded the
motion. Upon roll call the motion passed unanimously.
Unfinished Business: None
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City Council Meeting Minutes
January 18, 2011
Page 3 of 7
New Business:
Quarterly Recycling Reports: A resolution to recommend posting quarterly reports about
recycling efforts and seeking new markets for additional recycled material.
John Coleman, Sustainability Coordinator gave a brief description of the resolution.
Alderman Ferrell: John would you accept an amendment to this. I would like to add a
sentence to show a reconciliation of what it costs us and what the expense and revenue is that
comes in, where we stand on a quarterly basis.
John Coleman: I am not sure what the procedure is as far as the Environmental Action
Committee (EAC) bringing the resolution forward. It is certainly not an issue with me to include
something like that.
David Jurgens, Utilities Director: It would be very simple for us to do that because we include
that information in our budget reports anyway both revenue and budgeting. We can do that and
include that in this report as well as in our normal quarterly report.
Alderman Ferrell moved to amend the resolution to add language in the resolution to show
a reconciliation of the recycling cost, expenses, revenues and cost savings. Alderman Gray
seconded the motion.
Alderman Lewis: Didn't we do a recycling study that has this information?
David Jurgens: Yes Ma'am. A study was done by RW Beck a couple of years ago. That is
posted on our website.
Alderman Lewis: The resolution is requesting information about our solid waste not just
recycling. The point of this was to show the pricing and where we are selling our products and
to maintain Fayetteville's reputation with its buyers. The more we are transparent with the
public about the fact that we really are recycling and these are the people buying our materials,
we are boosting our reputation in that market. If we are going to post that I just want to make
sure the whole story is there about the cost involved with landfilling.
City Attorney Kit Williams: I think we should include one other thing besides the costs,
expenses and revenues. We should probably put cost savings also that would show that we are
not having a landfill bury it.
David Jurgens: I would suggest that we take the amount of tonnage we did not haul to the
landfill. That is an easily defined savings. There are three components of recycling finances,
what we spend to do the recycling program, the revenue received from fees and the sale of
product, and the savings that we generate by not hauling to a landfill We have all three of those
components identified in the report.
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City Council Meeting Minutes
January 18, 2011
Page 4 of 7
Alderman Lewis: Part of this is really communicating this need for the closed loop and
encouraging people that when you are shopping to select materials that are made of recycled
materials. That is supporting that market.
Alderman Ferrell: I think we are on the same page. We should amplify the job that is being
sold. In the spirit of transparency I also think that you should be able to look at these three
things and discern what it's costing us to provide it, what we are spending and where we are
headed. I agree with you.
Louise Mann, a citizen pointed out the benefits of the resolution and spoke in favor of it.
Upon roll call the motion passed unanimously.
Alderman Lewis thanked the EAC, Louise Mann and John Coleman for all their hard work.
Alderman Thiel commended Louise for her recycling work for years and finally getting to do
something this exciting in Fayetteville.
Louise Mann: Thank you. I would say we need an adult education program so that more
citizens understand all the implications. If we were doing adult education we could get that
participation rate way up from 23%.
Alderman Lewis moved to approve the resolution. Alderman Thiel seconded the motion.
Upon roll call the resolution passed unanimously
Resolution 19-11 as recorded in the office of the City Clerk.
Unmarked Unit Program Bid Waiver: An ordinance waiving the requirements of formal
competitive bidding and approving the purchase of used vehicles for the Police Department
unmarked unit program in an amount not to exceed $25,000.00 per vehicle, and allowing
existing unmarked units to be sold for trade-in value toward replacements.
City Attorney Kit Williams read the ordinance.
Police Chief Greg Tabor gave a brief description of the ordinance. We asked for this bid
waiver because when you identify a used vehicle at a car lot it is hard to ask the dealer to hang
onto it for however long it might take to bring it before Council. Secondly some of them are
used as under cover vehicles and we do not want to put on paper what we are using for
undercover vehicles.
Alderman Ferrell moved to suspend the rules and go to the second reading. Alderman
Lewis seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
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Alderman Ferrell moved to suspend the rules and go to the third reading. Alderman Thiel
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5381 as Recorded in the office of the City Clerk
Buford Goff and Associates: An ordinance waiving the requirements of formal competitive
bidding and approving a contract with Buford Goff and Associates in the total amount of
$219,705.00 for consulting services related to the City's Motorola radio project.
City Attorney Kit Williams read the ordinance.
Police Chief Greg Tabor gave a brief description of the ordinance. He explained why Buford
Goff and Associates was selected. He stated they felt they had the expertise and all the
background knowledge to make this project work.
Alderman Thiel moved to suspend the rules and go to the second reading. Alderman Petty
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Thiel moved to suspend the rules and go to the third reading. Alderman Gray
seconded the motion. Upon roll call the motion passed unanimously.
City Attorney Kit Williams read the ordinance.
Alderman Ferrell: Chief, do you have any idea what they are looking at as far as a completion
date on this radio system?
Police Chief Greg Tabor: One year from now we hope.
Alderman Lewis: This will only be a one year contract with them?
Police Chief Greg Tabor: This is just for the duration of the project.
Alderman Lewis: It seems like a very technologically oriented service. I just find it hard to
believe that there aren't a lot of people that provide that service. Why is there only one other
competitor?
Police Chief Greg Tabor: I do not know how many other competitors there are. We could only
identify one other city in Arkansas that had done a project like this and used someone other than
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City Council Meeting Minutes
January 18, 2011
Page 6 of 7
Buford Goff and it didn't turn out very well for them. The State ended up bringing them in to
complete that project. We felt they had the expertise that we needed.
Alderman Lewis: So you felt like there was enough comparison.
Police Chief Greg Tabor: We spoke to the cities project management team about the cost and
we looked at the total cost of the project and the percentage that this was and they felt like it was
right in line with what it should be.
Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed
unanimously.
Ordinance 5382 as Recorded in the office of the City Clerk
Washington County Jail Services Interlocal Agreement: A resolution approving an
amendment to the jail services interlocal agreement with Washington County, Arkansas, setting
fees at $55.00 per booked prisoner for calendar year 2011.
Police Chief Greg Tabor: This is an amendment to the jail contract for 2011. This changes the
booking fee $50.00 per booking to $55.00. The contract says a maximum increase of 10% per
year and this is the 10% increase.
Alderman Ferrell: Does anyone have any indication of whether they plan to raise it again next
year?
Police Chief Greg Tabor: There was a lot of discussion back in November about the amount
per booking per day and what other cities pay. I would be very surprised if this does not come
up again in the fall of 2011. We do believe there are some alternatives out there should it go to a
per day fee as opposed to a per booking fee.
Alderman Ferrell: I am very happy to hear that.
Alderman Lewis: As a part of this agreement do they look at space and availability each year?
Police Chief Greg Tabor: I don't know how they do it. I think they look at their actual costs to
house a prisoner per day.
Don Marr: In the County's discussion of the jail it has about a $400,000 subsidy from their
general fund so I think they are focused on looking at it to not be such a drain from their general
fund. It's a discussion that we are watching closely. One of the primary issues is the rate the
State currently pays. You are going to have two county discussions next year at budget time.
One related to the road and millage split allocation and the other related to the jail service fees.
We are planning for it.
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City Council Meeting Minutes
January 18, 2011
Page 7 of 7
Alderman Ferrell: As this goes along could we have a discussion item at an Agenda Session
sometime if some facts come through ahead of budgeting?
Don Marr: We will work to try to arrange such an opportunity.
Alderman Thiel moved to approve the resolution. Alderman Lewis seconded the motion.
Upon roll call the resolution passed unanimously.
Resolution 20-11 as recorded in the office of the City Clerk.
Meeting adjourned at 7:10 p.m.
Lio d lordan, P r
Sondra E. Smith, City Clerk/Treasurer
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