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HomeMy WebLinkAbout2010-06-28 MinutesPlanning Commission June 28, 2010 Page I of]] MINUTES OF A MEETING OF THE PLANNING COMMISSION A regular meeting of the Fayetteville Planning Commission was held on June 28, 2010 at 5:30 p.m. in Room 219, City Administration Building in Fayetteville, Arkansas. ITEMS DISCUSSED Consent: MINUTES: June 14, 2010 Page 3 New Business: ADM 10-3611 (2035 NORTH COLLEGE AVENUE, 368) Page 4 ACTION TAKEN Approved Tabled LSD 10-3588: (1001 W. STONE/FAYETTEVILLE HIGH SCHOOL, 522) Page 6 Approved CUP 10-3598: (IVEY LANE CELL TOWER/SMITH COMMUNICATIONS, 021) Page 8 Approved CUP 10-3596: (2619 QUALITY LANE/ADULT DAY CARE, 289) Page 10 Approved CUP 10-3597:(1659 TIMBERCREST/IN-HOME CHILD CARE) Page 11 Approved Planning Commission June 28, 2010 Page 2 of 11 MEMBERS PRESENT MEMBERS ABSENT Craig Honchell Sarah Bunch William Chesser Hugh Earnest Tracy Hoskins Jeremy Kennedy Porter Winston Matthew Cabe Andy Lack STAFF PRESENT STAFF ABSENT Jeremy Pate Andrew Garner Jesse Fulcher Dara Sanders Glenn Newman CITY ATTORNEY Jason Kelley, Assistant City Attorney 5:33 PM - Planning Commission Chair Andy Lack called the meeting to order. Commissioner Lack requested all cell phones to be turned off, and informed the audience that listening devices were available. Upon roll call all members were present with the exception of Commissioner Chesser. Planning Commission June 28, 2010 Page 3 of 11 Consent. Approval of the minutes from the June 14, 2010 Planning Commission meeting. Motion• Commissioner Winston made a motion to approve the Consent Agenda. Commissioner Cabe seconded the motion. Upon roll call the motion passed with a vote of 8-0-0. Planning Commission June 28, 2010 Page 4 of 11 New Business: ADM 10-3611 (2035 NORTH COLLEGE AVENUE, 368): Submitted by KIM FUGITT for property at 2035 N. COLLEGE AVENUE. The property contains approximately 3.2 acres and is zoned C-2, Thoroughfare Commercial. The request is for a variance of Fayetteville Unified Development Code Section 166.14(C) (7) to permit a chain link fence in front of the building. Andrew Garner, Senior Planner, gave the staff report. Commissioner Hoskins inquired about the plantings. Garner responded about the recommended plantings. Kim Fugitt, applicant, explained that they would reduce space in the basketball court for room for the planting beds. Commissioner Hoskins asked whether it would be possible to place the court on the west side of the court or the building. Fugitt replied that there was quite a drop off on the west side. Commissioner Winston asked about the topography on the west side. Fugitt said that there is about a five foot drop from the building to the street; it is not feasible on the west side of the building. Commissioner Winston asked if they would take up asphalt or do raised planters. Fugitt replied that the planting beds would be in the ground that, yes, they will remove asphalt for the court and landscape beds. Commissioner Winston asked how wide the planting beds are. Fugitt said that there is a buffer, from back of curb to the fence, of two feet. Commissioner Winston discussed that doesn't sound like enough space in his opinion. Commissioner Lack said that he likes the idea of a basketball court, but he is not sold on the chainlink. He asked if wrought iron may be appropriate. He stated that he cannot support this. Commissioner Hoskins asked about the planting bed details. Fugitt explained that they would cut the asphalt, remove and amend soil. Commissioner Hoskins stated that two feet is not near wide enough. That chain link is not Planning Commission June 28, 2010 Page 5 of 11 appropriate and as is very visible. It is not an attractive fence. Commissioner Lack asked about the south side of the building where it is flat. Fugitt discussed that the location of the court would not be appropriate to the south because that is the front entrance. Commissioner Winston remarked about the size of the planting beds. He stated that he was doubtful of this fence in this location. It would only be okay if the landscape screenings went to the top of the fence. He would like to see the landscaping drawn in. Commissioner Kennedy asked about the proposed size of the beds being approved by City staff. Garner answered that yes, they will have to consult with him and the Urban Forester prior to installation of the beds, to ensure that the beds are an appropriate size for the plantings proposed. Commissioner Honchell asked about what could be done with the west side. He discussed that there is some natural buffers along some of the perimeter of the site. Motion: Commissioner Winston motioned to table the item to the next Planning Commission meeting. He requested the item be tabled in order to get a firm landscape plan including a vegetated buffer, curb/wheel stops, deep enough for trees, bushes, grasses, to form a buffer taller than a 10 -foot fence. Commissioner Hoskins said that he would still like to see the west side of the building and if it were possible to place the court on that side. Commissioner Earnest seconded the motion to table. Upon roll call the motion to table passed with a vote of 6-2-0 with Commissioners Kennedy and Honchell voting no. Planning Commission June 28, 2010 Page 6 of]] LSD 10-3588: (1001 W. STONE/FAYETTEVILLE HIGH SCHOOL, 522): Submitted by MCCLELLAND CONSULTING ENGINEERS for property located at 1001 W. STONE STREET. The property is zoned P-1, INSTITUTIONAL and contains approximately 18.07 acres. The request is for an expansion to the existing high school and associated parking and infrastructure. Andrew Garner, Senior Planner, gave the staff report discussing the existing site and the proposed demolition and reconstruction of the high school on the site. Ryan Gill, applicant, offered that he was present for any questions. Public Comment: Name not audible, discussed flood plain issues. Aubrey Shepherd, discussed flooding issues. He discussed that areas are flooding now that haven't previously flooded. He discussed detention. He is hoping that this item does not pass this meeting. Public comment was closed. Commissioner Earnest asked the applicant about completing the entire street improvements with Phase I. Gill discussed that the northwest area of the site has not been designed yet and that if the street improvements were required with Phase I, portions of the improvements would have to be torn up and replaced during Phase II. Commissioner Lack saw this in the Subdivision Committee. He asked about full build -out with 9th graders there, will there be 1,800 students, and asked about Bates Elementary. Gill answered that there were 1,800 existing students in the high school. Mark Haywood, Height Jackson Architects, stated that there are 1,864 students now. Bates Elementary had 134 students. Commissioner Lack said he feels comfortable with proposed street improvements. They would not be exacerbating existing traffic conditions. Gill discussed that they are still working on dumpster enclosure locations. Commissioner Winston asked about bike racks at the front door- how many bike racks are at all access points? Gill said the bike racks are still contained in one location - on the south access points. Commissioner Winston talked about stormwater issues. This site is upstream from a neighborhood Planning Commission June 28, 2010 Page 7 of]] that has had numerous flooding issues. Gill stated that 490,000 gallon of water will be stored onsite. He discussed that the actual pipe structure and bio-swales will provide some additional storage about and beyond the minimum. He explained the comprehensive detention concept. Commissioner Winston requested an additional public meeting for the neighbors. Commissioner Hoskins discussed the merit of underground detention. He asked staff about the calculations. Glen Newman, Staff Engineer, discussed the different calculation methods. He discussed the capacity of downstream pipes under the highway, Martin Luther King Boulevard. There is no detention on-site at this time. Commissioner Hoskins asked if the internal courtyard will be graded. What about emergency exits through the gates. He also discussed a request for more bike racks. Motion: Commissioner Winston made a motion to approve, finding in favor of all of staff s recommendations. Commissioner Hoskins seconded the motion. Upon roll call the motion to approve passed with a vote of 8-0-0. Planning Commission June 28, 2010 Page 8 of 11 CUP 10-3598: Conditional Use Permit (IVEY LANE CELL TOWER/SMITH COMMUNICATIONS, 021): Submitted by DAVE REYNOLDS for property located at IVEY LANE, EAST OF HIGHWAY 265. The overall tract contains approximately 73 acres, is owned by the City of Fayetteville, and is zoned R -A, RESIDENTIAL-AGRICULTi.JRAL. The proposed cell tower site contains approximately 5,600 square feet. The request is for placement of a 150 -foot "flagpole" cell tower on the subject property. Andrew Garner, Senior Planner, gave the staff report discussing the proposed cell tower, the existing conditions of the site, alternative location analysis, and visibility of the proposed tower. Dave Reynolds, applicant, presented the request for the new tower. He discussed the need for additional towers in this area. Public Comment: Jarvis Teague, neighbor on Ivey Lane: He lives about 200 feet to the west of the pole. His house would be within the viewable area of the tower. Could something be amended so this is moved to the west of Crossover? How wide is the pole? He called City staff that referred him to the flagpole tower on College Avenue near the Veteran's Hospital. He had never noticed the VA flagpole before because it is located back off the road, but this proposed pole on Ivey Lane will be noticeable. He stated concerns with the location. He would favor the location on Lake Fayetteville site. Jean Keabus, Peace at Home Director, stated concerns with video cameras. Video cameras cannot be pointed at their facility. The security and safety of the residents is very important. Public comment was closed. Commissioner Lack asked if it could be built on City Parks property? Garner explained that there is a deed restriction. Reynolds explained further that the site is the original Butterfield Coach Trail and is a historic site. He has talked to Arkansas Parks. Fayetteville City Administration requested the video surveillance. Jason Kelley, Assistant City Attorney, stated that the video camera issue would be a lease issue, but not an issue with this Conditional Use Permit request. He discussed secrecy of cell phone numbers and other security issues. Commissioner Kennedy asked about lease negotiations. He suggested that Ms. Keabus contact City of Fayetteville Administration regarding her requirements. Motion: Planning Commission June 28, 2010 Page 9 of 11 Commissioner Cabe made a motion to approve CUP 10-3598, Conditional Use Permit for Ivey Lane Cell Tower with the staff recommended conditions of approval. Commissioner Honchell seconded the motion. Upon roll call the motion to approve passed with a vote of 8-0-0. Planning Commission June 28, 2010 Page 10 of 11 CUP 10-3596: Conditional Use Permit (2619 QUALITY LANE/ADULT DAY CARE, 289): Submitted by QUALITY LIFE ASSOCIATES, INC. for property located at 2619 N. QUALITY LANE SUITES 325 & 225. The property is zoned RMF -24, MULTI FAMILY - 24 UNITS/ACRE and contains approximately 6.43 acres. The request is for an adult day care within the Village at Scull Creek residential facility. Dara Sanders, Current Planner, gave the staff report discussing the proposed adult day care facility. Caleb Taylor, applicant, with Quality Life Associates, discussed the reason for the request and details of the proposal. No public comment was received. Commissioner Winston inquired about a fire exit? Taylor stated that they are moving the fire exit. Motion: Commissioner Winston made a motion to approve CUP 10-3596. Commissioner Bunch seconded the motion to approve. Upon roll call the motion passed with a vote of 7-0-1 (Commissioner Lack recused). Planning Commission June 28, 2010 Page 11 of II CUP 10-3597: Conditional Use Permit (1659 TIMBERCRESTAN-HOME CHILD CARE): Submitted by DAVA L. JOHNSON for property located at 1659 N. TIMBERCREST AVENUE. The property is zoned RT -12, RESIDENTIAL TWO & THREE FAMILY and contains approximately 0. 14 acres. The request is for an in-home child daycare facility. Dara Sanders, Current Planner, gave the staff report. Dava Johnson, applicant, said she was available for questions. No public comment was received. Motion: Discussing that this was a straightforward request, Commissioner Kennedy made a motion to approve. Commissioner Hoskins seconded the motion. Upon roll call the motion to approve passed with a vote of 8-0-0. There being no further business, the meeting was adjourned at 7.20 RM