HomeMy WebLinkAbout2009-10-19 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
October 19, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan, M. Malone. Staff present: S. Daniel, S. Foley, C. Raw,
Schaper, and S. Thorup. Press: S. Descant, The Morning News and Robin Mero, Northwest Arkansas Times.
I. The Board of Trustees meeting was called to order at 4:09 p.m. by L. Brewer.
if. Approval of minutes. M. Hunt moved to approve minutes from the August 17 meeting. E. Jordan seconded.
All voted aye. M. Hunt moved to approve minutes from the September 21 special meeting. E. Jordan
seconded. All voted aye. E. Jordan moved to approve minutes from the special meetings at which no action
was taken. M. Hunt seconded. All voted aye.
III. Reports. A.) Management Reports - L. Schaper reported that a stool designed by Edward D. Stone is on display in
the fireplace room. Larry Foley will begin working on a film about John Lewis. S. Thorup reported lending libraries
were installed in Fayetteville Head Start Centers thanks to a CDBG. FPL partnered with Crystal Bridges in a well -
attended display. Susan Foley reported in-kind support from a number of businesses. The Friends of FPL will be the
lead donor to the NEH ($125,000). The Development Office has been soliciting NEH donations in FPI_ newsletters (to
date, about $3000). We are within $98,000 of reaching the NEH goal for 01/10. Performance Measures- S.
Thorup said circ is climbing about 4% monthly, cardholders and holds have increased 11% and 22% respectively
over last year, and about 5000 held items are processed every month. B.) Financial Report - C. Rew reported that
we are in the same place we usually are in at the end of the year with respect to year end money. C.) Art
Committee Report - E. Jordan reported the committee approved a watercolor show by 105 year old Myrtle Laabs.
IV. Unfinished Business.
A.) Space Study Status - S. Thorup anticipates it will be ready for the next board meeting.
V. New business.
A.) December Board Meeting: Due to the holidays, the meeting will be moved to January 4, 2010.
B.) Disposal of Unused Items: M. Malone moved to approve the staff recommendation:
• That the staff be permitted to sell, according to City requirements, any old computers, servers and
related hardware; any file cabinets or assorted furniture (with the exception of the Knoll and
Herman Miller pieces below) from the old library and any replaced light fixtures from Blair Library.
• That the staff may donate the locking cases and book display tables to other public libraries.
• That the Knoll Bertoia ottomans and Herman Miller Nelson bench be retained in use and that the
Knoll couches and coffee tables be retained until vintage furniture demand returns and expansion
plans for the teen area are determined.
• That the staff research the value and then sell the broken Bertoia chairs and the Herman Miller
molded chairs in accordance with City requirements.
M. Hunt seconded. M. Hunt moved to amend the motion so that any items with minimal value can be donated,
still according to city requirements, to nonprofit organizations. D. Ferritor seconded. All voted aye. All voted aye
on the amended motion.
C.) Policy Revisions: JC 2010 Closed Days. Staff requested additional closed hours due to the timing of certain
holidays and the need for building maintenance. D. Ferritor moved to approve the recommendation; M. Malone
seconded. All voted aye.
D.) New Strategic Plan: FPL has been working with Mitchell Communications on an organizational assessment that
will tie into the new strategic plan. Once complete, S. Thorup will discuss the development of the new strategic
plan with the board.
E.) Staff Presentation: Louise Schaper
VI. Executive Session: D. Ferritor moved to go into executive session at 5:32 p.m. E. Jordan seconded. The board
went into executive session at 5:33 p.m. At 5:45 p.m., the board came out of executive session. D. Ferritor
moved to waive the provisions of PA 81 relating to vacation time during the last weeks of employment for L.
Schaper. M. Hunt seconded. All voted aye.
VII. Adjournment: D. Ferritor moved to adjourn, M. Hunt seconded. All voted aye. Meeting adjourned at 5:49 p.m.
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