HomeMy WebLinkAbout2008-05-05 - MinutesFAYETTEVILLE
PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes May 5, 2008
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order by
Parks and Recreation Board member Wade Colwell at 5:35 p.m. on May 5, 2008 in
Room 326 at the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Present:
Park and Recreation Advisory Board members Davidson, Biendara, Waite, Hatfield, and
Bitler, P Jones, Mauritson and Colwell were present. Park Staff Edmonston, Wright,
Thomas, C. Jones, Jumper, Trails Coordinator Mihalevich and the audience were in
attendance.
1. Approval of March 3, 2008 Corrected PRAB Meeting Minutes Tabled from
the April 7, 2008 Meeting
PRAB Motion: Hatfield motioned to accept, and Biendara seconded it. Motion
passed 8-0-0 by voice vote.
2. Approval of April 7, 2008 PRAB Meeting Minutes
PRAB Motion: Mauritson motioned to accept the minutes as written, and Waite
seconded it. Motion passed 8-0-0 by voice vote.
3. Botanical Gardens Monthly Report: Walt Eilers, Board of Directors
Eilers talked about the monthly report. The Founder's Garden and fountain will be
completed in time for the Greening of the Garden fundraiser.
Extended hours for the garden began May 13, 2008.
Building rentals for weddings, club luncheons, etc. is doing very well.
Colwell commented that there was always something new and different going on at the
gardens.
Bitler asked if the trail needed to be approved by PRAB.
Colwell says he is okay with working through Mihalevich and Kevin Bennoch.
Mihalevich said the trail is a soft trail.
4. Naming of the newest trail at Lake Sequoyah - Tabled
On Wednesday, March 12, 2008, the Sidewalk and Trails Task Force
unanimously supported the naming of the newest trail at Lake Sequoyah as
"Rookery Trail". This item was tabled at the April 7, 2008 meeting to allow for
public input per the Facility Naming Policy.
Staff Recommendation: Approval of the name Rookery Trail for the newest
trail at Lake Sequoyah
Colwell asked if there was any discussion.
C Jones mentioned that a friend has been monitoring the wildlife at Lake Sequoyah, and
the blue herons are there now.
PRAB Motion: Colwell motioned to accept Staff recommendation, and Bitler
seconded. Motion passed 8-0-0 by voice vote
5. Park Land Donation:
Carole Jones, Park Planner
Proiect History: Developer donated approximately 15.39 acres of CMN Business
Park Phase III and 2.49 acres of Lot 5 to the City of Fayetteville in October 2007.
The parcels will accommodate the construction of north Scull Creek Trail. The
land is currently under deed restriction by the U.S. Army Corps of Engineers.
Additionally, the owner of Phase III (Leonard Boen) has dedicated a public access
easement for a portion of Scull Creek Trail that lies between the two land
donations.
Development Name:
CMN Business Park Lots 8 & 14 Land
Donation
Engineer:
McClelland Consulting Engineers, Inc.
Owner:
Leonard Boen
Location:
East of Steele Blvd.; west of Mall Ave.;
north of Van Asche Drive
Park District:
NW
Existing Parks:
Mud Creek Trail and future Park West
Developer's Request:
Developer is requesting to donate
approximately 5.06 acres of Lots 8 and 14 to
the City of Fayetteville. This additional
parcel will provide a continuation of green
corridor in accordance with the City Plan
2025 goal of assembling an enduring green
network, and could possibly accommodate a
future nature trail loop connecting to Mud
Creek Trail. The land is currently under
deed restriction by the U.S. Army Corps of
Engineers. Mitigation and monitoring of the
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deed restricted land is complete. The deed
restriction classification limits the use of the
land and results in very little maintenance.
Staff Recommendation: Staff recommends accepting the additional
land donation and forwarding to City
Council for final approval.
Hatfield commented that it is a deed restricted area. He wanted to know what
action the developer would take if we didn't accept the donation.
C. Jones said that low impact amenities could be done, but not much else.
Hatfield asked what the requirement was to monitor this land.
C Jones answered that the monitoring is complete, but the Corp deed restrictions
still have to be maintained.
Hatfield asked that if we take the land as a donation, will we no longer collect the
tax.
C Jones said she didn't know.
Colwell said the City might be losing property taxes on the land, and would be
taking money away from the City.
Mihalevich said that if we want to do anything with the property, we would have
to deal with the Corp.
Colwell asked if it was located in a wetland area.
Mihalevich said that it wasn't as wet as some other areas.
Edmonston said she would find out about the property taxes.
Hatfield said that since it is a deed restricted area, what would the City's
responsibility be for the channel maintenance.
C Jones said that she didn't recall.
Hatfield commented that if there was a massive flood that eroded lots of soil,
Parks wouldn't have to go in and restore it.
Mihalevich said that if the flood damages the bridge, Parks would have to repair.
Hitler said that we have accepted several of these already.
C Jones said that the deed restrictions were supposed to be transferred and all
signed off before this meeting, but it wasn't. This can be done as conditional.
PRAB Motion: Hatfield motioned to accept the land donation contingent on
receiving signatures for lot five. Davidson seconded it. Motion passed 8-0-0 by
voice vote.
6. Regional Park Update: Connie Edmonston, Park & Recreation Director
Edmonston said that the City of Greenland approved for Southpass to be annexed
into the City of Fayetteville if Fayetteville so desires.
**A Van Tour Meeting will reconvene at Mountain
Ranch**
PRAB may take your own vehicle to site if desired. PRAB decision on Mountain
Ranch will be made on site.
7. Park Land Dedication:
Project History:
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
Alison Jumper, Park Planner
Mountain Ranch Phase III
Jorgensen and Associates
Coco Mountain Ranch, LLC
West of I-540 between Hwy. 62 and
Persimmon St.
SW
175 single family units
50 acres
4.2 acres
$168,000
Dale Clark Park
Developer is requesting to dedicate land off
site near the southern portion of the
property.
Staff recommends accepting an off site land
dedication near the southern portion of the
property as outlined on the map.
Colwell asked if there was a time limit for building the trail.
Jumper replied yes, and that it was still in line with the cost.
Davidson asked if it was more than $62,000.
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Jumper said it was $92,000.
Hatfield asked if the developer was bidding the trail cost.
Jumper said that the estimate is coming from their figures.
Hatfield commented that Parks was at the mercy of the final cost
C Jones said that the developer has to bring in receipts for reimbursements.
Edmonston said that there needs to be a cut off date for letting them utilize the
money. It's good business to put a cut off date.
Blake Jorgenson said that he thought Phase I was finalized, and this discussion
was about Phase II and the trail cost. He said the number he supplied to PRAB
was the difference between the trail cost and the 6' sidewalk. His company paid
$65,000 to Parks. The trail is $117,000 and the cost of the 6' sidewalk is $26,000.
Parks has to pay the $90,000, not $65,000.
Edmonston said that Parks has to pay the difference between the $90,000 and
$65,000, which would be $25,000.
Jorgenson said that he thought it was the cost of the trail and the 6' sidewalk.
Edmonston said that Parks has no other money to pay it back, and the money
can't be banked. That's the problem.
Jumper said that that's where the reimbursement comes in. The resolution is for
Phase I and Phase II.
Jorgenson said that the reimbursement amount is $90,000, not $90,000 minus
$65,000. The $65,000 was paid in Phase I.
Edmonston asked if Parks would be paid back for building the trail.
Hatfield commented that this trail was not in our 2008 budget. He suggested that
PRAB put off the trail now, and let Transportation build it at a later date. Parks is
really pushed on the budget this year.
Bitler said that the only park in the radius was Dale Clark Park. He asked that in
the future, maybe some building lots could be given up to increase the size of the
parks.
Hatfield asked how many homes were in the area.
Jorgenson said 420 to 430 homes. He said it would be better to have one park in
one location. They can reroute things, and do some things differently, but they
want to keep the proposed parkland.
Edmonston said that Parks could take the land for the trail, and build it at a future
date.
Bitler asked if PRAB denied this request, what would happen to the sidewalk.
Jorgenson said that it would not revert back to the 6' sidewalk. They would
donate the land and move on.
Edmonston said we would not be banking the land, but would be letting them do
the trail.
Hatfield asked if Phase II was mostly commercial.
Jorgenson said yes.
Edmonston asked Jorgensen if it would mess them up if PRAB waited to vote.
Parks needed to do some more homework.
Jorgenson said it would be no big deal at all.
Parks and Recreation Advisory Board then reconvened at Mountain Ranch.
Bitler asked Jorgenson to draw a four acre box on the map he was showing the
board.
Jorgenson said the road everyone was standing on curves around. All the land due
south and east in the four acre area would be included in Phase II.
Davidson asked if there was potential to add on land at the south.
Jumper said she didn't know at this time.
Edmonston gave PRAB three possible choices for this park land dedication.
1) Take the dedication as is and cut the project.
2) Take part of the land and leave the $90,000 out. Request 2 acres and
bank for the future.
3) Do the deal and Parks has a three year period to pay.
Waite said it was a business decision.
Colwell said that we need to meet the first commitment with Phase II.
Bitler asked Jorgenson if getting paid within a three year period would be okay.
Jorgenson said it would, if it was in writing.
C Jones commented that this was a chance to preserve the wooded area.
Jorgenson said the whole area was on a hillside.
Edmonston said that if we took the land, the trail could be built in three years by
either the developer or Parks.
Bitler commented that the land is already approved. The developer isn't in a hurry
to develop the land. It would be good to get the land while we can get it.
PRAB Motion: Colwell motioned to take the land dedication with the request
that the future beltway will be made to connect with the parkland to the NE.
Biendara seconded it. Motion passed 7-1-0 with Hatfield casting the dissenting
vote.
8. Other Business:
There was no other business.
9. Adjournment
The meeting adjourned at 7:48 p.m.
Minutes taken by Melanie Thomas
