HomeMy WebLinkAbout1995-10-09 MinutesFayetteville Public Library Board of Trustees
Minutes of Meeting on October 9, 1995
Attending: Mark Burdette, Jeff Koenig, Carol
Thomas, trustees; Mary Jo Godfrey, Linda
Jefferson, David Johnson, Lolly Maxey,
Coordinator.
Phillips, Steve Singleton, Michael
Harrison, Lynaire Hartsell, June
staff; Steve Davis, City Budget
President Thomas called the meeting to order.
The minutes were approved with the following corrections:
page 5, line 2 - delete "work"
page 7, paragraph 3 - instead of "The board table the motion", should read,
"The board took no action by tabling the idea."
page 9, paragraph 3 - delete "dinner", replace with "reception".
delete "members of the Northwest Arkansas Symphony",
replace with, "Lynaire, Sarah and their friend..."
delete "raise the needed money", replace with
"underwrite the amount needed"
Correspondence was reviewed and discussed.
The Statistical Reports were reviewed and increases in the September report
noted. Increases in attendance were attributed to participation in the Jump
Start Program and increases in circulation were attributed to an additional day
of operation compared to September, 1994. To be noted on the Financial Statement
was the transfer of the Expansion Fund account to the Operations account.
Koenig asked about the landscape contract. Harrison reported that she would
advertise for bids so that a new contract could be awarded in January, 1996.
Harrison reported that instead of the $478,000 the library requested for book
purchases, the city is recommending that we receive $328,000. For 1996, the
comparison is $81,700 requested to $65,000 recommended. This CIP portion of next
year's budget is slated for Council approval at their Oct. 17 meeting. Davis
told those present that there is also a meeting scheduled for Oct. 12 to discuss
the CIP budget. Up -dates on the Operations Budget will be provided as they
occur, according to a memo from Ben Mayes.
Harrison stated that she didn't expect the library would receive additional
funding for both the CIP and Operations budgets. She asked the Board to identify
which budget they would be willing to support. After discussion, the consensus
of the board was to support the book budget.
Harrison reported that attendees to the ALA Conference in Fort Smith would be
Lolly, David, Lynaire and herself.
A copy of the final proposal that was submitted to request HMR Tax funds for the
genealogy collection was included in members' packets. Special recognition went
to David, Melanie, Lynn, Sarah, Mary Jo, and June for their work on this project.
David Malone made an excellent presentation to the committee. Though our request
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W40 +14blod, it was not rejected outright_ Johnson reported that the committee
is probably waiting for the bottom dollar on the cost of the convention center
before they fund new projects_
On the Magazine Project, a letter written by Singleton (signed by Harrison) was
included in packets as an example for approaching potential donors. David
Johnson reported the target for potential donors has shifted from non-profit
organizations to businesses. Singleton reported that if we replace funds through
donations that ORL spends on magazines for the Fayetteville library, we could
only apply those funds to other periodicals or a CD-ROM full -text service. If
we obtain a full -text service, it would solve potential storage problems but
would require additional hardware. We would then have to approach organizations
such as the Junior Service League and Junior Civic League for funding for
hardware. Harrison pointed out that though our ORL-paid subscriptions are
renewed with a March 1 start -date, Karen Duree is currently revising the list
and will be paying for these renewals in November of this year.
Mark Burdette reported that Mary Jo Godfrey requested volunteers for genealogy
in her column "Relativity". Mary Jo reported that as a result, she has two new
volunteers. Genie Donovan has presented wording to be used on invitations to
the volunteer reception. It was agreed that the invitations should be mailed
no later than 2 weeks prior to the event and possibly earlier. Thomas reported
that John Lewis is contributing $100 to help fund the reception and board members
paid Carol their share for underwriting the costs of the event. This left the
treasurer with approximately $50 less than what is anticipated to be needed.
Reporting on the Washington County Library Board meetings, Harrison informed the
board that the Fayetteville library will be receiving a 5% increase from library
millage funds in 1996. The County board also agreed to budget $165,000 for Phase
1 (of 5) of the automation project. Fayetteville is going to be expected to pay
approximately $88,000 plus electrical modifications in order to participate.
All ORL member libraries are being asked for financial participation. If some
of the smaller branches are unable, the County Board Chair has said that we will
have to consider either another millage campaign or closing those branches.
Steve Davis recommended preparing for increases in operations costs, especially
for electricity, equipment replacement, etc. He also advised contacting Harold
Dahlinger about any electrical modifications.
Copies of performance evaluation forms were distributed for next month's review
of the library director. Thomas reported that Don Bailey, City Personnel
Director has said that we can use any form that works for us, so long as he has
a chance to review the chosen form. Thomas also contacted Julie Hart at the
State Library and received more than several forms that are used in other
libraries. The old form will be used for this evaluation. Jeff Koenig advised
that revising an evaluation form is not an easy task.
Two policies were tabled to an earlier meeting time next month.
Carol Phillips reported that she recently renewed the Endowment Fund certificate
of deposit at a higher rate (6.5%). She entered a motion to allocate $500 from
this fund to the Children's Dept. Second came from Burdette, passed.
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The library road signs have arrived and Perry Franklin will be notified about
installation.
A motion to enter into an executive session to discuss a personnel matter
(Phillips, Koenig) passed. The Board reconvened. No action was taken in the
executive session. The meeting adjourned.
Respectfully submitted,
Linda Harrison