HomeMy WebLinkAbout1992-10-12 MinutesFayetteville Public Library Board of Directors meeting 10/12/92 4:OOp.m. Attending were: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig, and Carol Phillips; Linda Harrison, Fayetteville Library Director; Karen Duree, Ozark Regional Library Director, Genie Donovan, June Jefferson, and Mim Neralich, library staff Minutes of September 14, 1992 were approved as written. The Statistical Report was accepted as presented. The Financial Report was accepted as presented. Steve Davis gave Linda Harrison a balance for the fixed assets, which is shown on page 2. Linda reported that she has turned an estimate from Randy Allen, with the Street department, for the asphalt job, in to Steve Davis. This is to see if the city has any money they would contribute to this project. Steve forwarded it to Kevin Crosson and Cheryl Wright has called Linda to say she is trying to negotiate out the costs for labor and see if she can't come up with just the cost of the asphalt. She thinks since it is a city property employees wages should not be charged against another city agency. Linda is waiting to hear from her. Linda read the expiration dates for Board Members appointments: Crouch - 93; Kirchen - 94; Phillips - 96; Koenig - 97; and Hay - 98. Copies will be distributed to members. Linda gave the construction update. Footbridge estimates have been received: Oakridge - $1,839., Pennel, Inc. $3,500., and Heckathorne - $4,255. The three bids were given to the city for review and possible action. Jeff Koenig suggested that Linda look into the possibility of renting mats to cover the walkway during the open house. The bids for the walkway were discussed. We want to be sure that we meet ADA guidelines when this project is let. Hailey/Associates met on September 24 with Bobbye Hay and Linda Harrison to discuss the letter they had submitted requesting additional funds. Mr. Hailey feels he had a verbal agreement with David Cox to an increase in the architectural fees. Mr. Hailey was going to discuss it with Scott Linebaugh. The Board discussed the correspondence received and the actions taken by the Board at this time and decided we will rely on the city to resolve the problem. The Open House on October 18 was discussed and reports given: Genie Donovan and Bobbye Hay went to Sam and bought their supplies. Carol Phillips had mailed 200 invitations. Everyone is to bring glass platters for the cookies and flower arrangements. The staff will pour the punch and be located throughout the library to assist visitors. Carol has purchased nametags for staff and board members. The gardeners are working on the outside. Heckathorne will asked to move his shed. Karen Duree reported that she has items concerning Amendment #3 that can be given out during the Open House. A pamphlet showing the new location of the departments will be passed out. Yard signs were received last week and were sent out to the libraries for distribution. Board members were asked to take 2. one to display in their yard. There has been over $9,000. received for mendment 3 in Northwest Arkansas. It was suggested that Letters to the Editors be written between now and November 3rd urging people to vote for the Amendment. Postcards were passed out to board members to send to friends or acquaintances urging them to vote for the Amendment. Bobbye Hay reported on the ALA conference. She reported that it was one of the best she had ever attended. Linda passed out 6 year plan and library and Trustee responsibilities that she received at the conference. She also reported the Trustee attendance was excellent. Linda requested that policy considerations of the Collection Development and Compensatory Time be tabled until next meeting. The Board agreed to table the items until November. Linda distributed the rules for the meeting room for the interim. After discussion Jeff Koenig moved that rules and regulations for the meeting room be accepted as presented. Carol Phillips seconded. Motion passed. This will be an interim procedure until the restrooms are built. Linda will send letters to patrons who use the room. Carol Phillips reported on Ted Wylie's estate. The Library will receive approximately 1/3 of the estate. It is reported that the estate is about $500,000, we have been told that we can expect $100,000. or more. The estate should be settled sometime in the summer of 1993. It was agreed that we need to start working on long range plans for legacies such as this. Bobbye Hay discussed the Book Endowment Fund. Carol Phillips asked if we could combine the Book Endowment Fund and the legacy when it is received, in order to draw higher interest rates. It will be checked into. Linda Harrison reported that there are always items that need to be done that are not included in the budget. Linda reported that the city is coming up with money for the footbridge and asphalt. It has been mentioned that CIP may not be available in following years. The Board authorized Linda to request bids for the audit of our 1992 records. They will be from: John Irwin, Brown and Deskin and the one the city suggested. Linda will ask the city attorney to draw up a 3 year contract. Genie Donovan presented some information about current library staff. She talked about Mim Neralich, Lynnaire Hartsell and Nancy Murdock. She discussed their jobs in the library and presented some personal information about each employee. The Board thought this sounded like such a good idea it was suggested that she return and make such a presentation each month, or when it is possible. The meeting adjourned at 5:15p.m. Respectfully submitted, CAM CROUCH Vice-President/Secretary