HomeMy WebLinkAbout1992-10-12 MinutesFayetteville Public Library Board of Directors meeting 10/12/92 4:OOp.m.
Attending were: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig,
and Carol Phillips; Linda Harrison, Fayetteville Library
Director; Karen Duree, Ozark Regional Library Director,
Genie Donovan, June Jefferson, and Mim Neralich, library
staff
Minutes of September 14, 1992 were approved as written.
The Statistical Report was accepted as presented.
The Financial Report was accepted as presented.
Steve Davis gave Linda Harrison a balance for the fixed assets, which is shown
on page 2.
Linda reported that she has turned an estimate from Randy Allen, with the
Street department, for the asphalt job, in to Steve Davis. This is to see if
the city has any money they would contribute to this project. Steve forwarded
it to Kevin Crosson and Cheryl Wright has called Linda to say she is trying to
negotiate out the costs for labor and see if she can't come up with just the
cost of the asphalt. She thinks since it is a city property employees wages
should not be charged against another city agency. Linda is waiting to hear
from her.
Linda read the expiration dates for Board Members appointments: Crouch - 93;
Kirchen - 94; Phillips - 96; Koenig - 97; and Hay - 98. Copies will be
distributed to members.
Linda gave the construction update. Footbridge estimates have been received:
Oakridge - $1,839., Pennel, Inc. $3,500., and Heckathorne - $4,255. The three
bids were given to the city for review and possible action. Jeff Koenig
suggested that Linda look into the possibility of renting mats to cover the
walkway during the open house. The bids for the walkway were discussed. We
want to be sure that we meet ADA guidelines when this project is let.
Hailey/Associates met on September 24 with Bobbye Hay and Linda Harrison to
discuss the letter they had submitted requesting additional funds. Mr. Hailey
feels he had a verbal agreement with David Cox to an increase in the
architectural fees. Mr. Hailey was going to discuss it with Scott Linebaugh.
The Board discussed the correspondence received and the actions taken by the
Board at this time and decided we will rely on the city to resolve the
problem.
The Open House on October 18 was discussed and reports given: Genie Donovan
and Bobbye Hay went to Sam and bought their supplies. Carol Phillips had
mailed 200 invitations. Everyone is to bring glass platters for the cookies
and flower arrangements. The staff will pour the punch and be located
throughout the library to assist visitors. Carol has purchased nametags for
staff and board members. The gardeners are working on the outside.
Heckathorne will asked to move his shed.
Karen Duree reported that she has items concerning Amendment #3 that can be
given out during the Open House. A pamphlet showing the new location of the
departments will be passed out. Yard signs were received last week and were
sent out to the libraries for distribution. Board members were asked to take
2.
one to display in their yard. There has been over $9,000. received for
mendment 3 in Northwest Arkansas. It was suggested that Letters to the
Editors be written between now and November 3rd urging people to vote for the
Amendment. Postcards were passed out to board members to send to friends or
acquaintances urging them to vote for the Amendment.
Bobbye Hay reported on the ALA conference. She reported that it was one of
the best she had ever attended. Linda passed out 6 year plan and library and
Trustee responsibilities that she received at the conference. She also
reported the Trustee attendance was excellent.
Linda requested that policy considerations of the Collection Development and
Compensatory Time be tabled until next meeting. The Board agreed to table the
items until November.
Linda distributed the rules for the meeting room for the interim. After
discussion Jeff Koenig moved that rules and regulations for the meeting room
be accepted as presented. Carol Phillips seconded. Motion passed. This will
be an interim procedure until the restrooms are built. Linda will send
letters to patrons who use the room.
Carol Phillips reported on Ted Wylie's estate. The Library will receive
approximately 1/3 of the estate. It is reported that the estate is about
$500,000, we have been told that we can expect $100,000. or more. The estate
should be settled sometime in the summer of 1993. It was agreed that we need
to start working on long range plans for legacies such as this.
Bobbye Hay discussed the Book Endowment Fund. Carol Phillips asked if we
could combine the Book Endowment Fund and the legacy when it is received, in
order to draw higher interest rates. It will be checked into. Linda Harrison
reported that there are always items that need to be done that are not
included in the budget. Linda reported that the city is coming up with money
for the footbridge and asphalt. It has been mentioned that CIP may not be
available in following years.
The Board authorized Linda to request bids for the audit of our 1992 records.
They will be from: John Irwin, Brown and Deskin and the one the city
suggested. Linda will ask the city attorney to draw up a 3 year contract.
Genie Donovan presented some information about current library staff. She
talked about Mim Neralich, Lynnaire Hartsell and Nancy Murdock. She discussed
their jobs in the library and presented some personal information about each
employee. The Board thought this sounded like such a good idea it was
suggested that she return and make such a presentation each month, or when it
is possible.
The meeting adjourned at 5:15p.m.
Respectfully submitted,
CAM CROUCH
Vice-President/Secretary