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HomeMy WebLinkAbout1992-08-10 MinutesFayetteville Public Library Board of Directors meeting 8/10/92 3:OOp.m.
Attending were: Cam Crouch, Charles Kirchen, Jeff Koenig, Carol Phillips,
Board Members; Linda Harrison, Fayetteville Library Director,
Karen Duree, Ozark Regional Library Director; June Jefferson,
Mim Neralich and Geena Beeks, library staff
The meeting was called to order at 3:OOp.m. by Cam Crouch.
The minutes of July 13, 1992 were accepted as written.
Linda Harrison reported that the construction is still on-going. We now have
an eleven page punch list.
She reported that we have a copy of the proposed letter written by
Hailey/Associates to David Cox. She distributed the Standard Form of Agree-
ment Between Owner and Architect. She also distributed a letter she had
received from Jeff Koenig dated 8/10/92, subject Hailey & Associates request
for additional compensation.
The Board discussed the request and prepared a letter to be written to David
Cox with the recommendations of the Board.
They were:
1. The contract did not begin until 1/16/90 versus 12/10/89 because it
was not approved by Mayor William Martin until 1/16/90.
2. The owners acknowledge a delay of four (4)lmonths due to the federal
funds grants delay. We would entertain charges for manpower time during that
time, with a detailed listing of the manpower expended from 1/16/91 through
5/16/91.
3. We feel that the claim for delay due to asbestos services is not a
valid claim as they were compensated through work change orders.
4. We would like to remind the architect that the paragraph addressing
additional compensation, paragraph 11.3.2 is blank. At the very maximum it
should be not more than 9%, paragraph 11.2.1 clearly indicates compensation
for project budget amount over $400,000. to be 9.00%. Also paragraph 11.2.1
states "Not to exceed $30,000. without approval." We feel they exceeded their
authority without any approval at their own risk.
5. The Board feels that the owners have tried to operate in good faith.
If we feel Haley is not operating in good faith with us and the city we could
choose to recommend to the city that we not exceed the $30,000. without
approval.
Cam Crouch will draft the letter for the Chairman's signature.
Linda Harrison presented the librarians report. Carol Phillips paid the city
$8441.25 and still owes $945. to the library out of the designated funds.
It has been decided that the meeting room will be used for elections, the
first one being on September 15 and the general election on November 3rd. Mr.
Remmell will be provided a key to the room. After 7pm there will be no access
to restrooms, he was advised of this fact, and accepted the room with this
2.
understanding. The problem was considered solved and closed. Linda will call
and remind Mr. Remmell to publicize the move before the elections.
Linda reported that Jerry Rose, city attorney, is looking over the contract
with Pitney -Bowes and will advise her what to do. She will report back at the
next meeting.
Nancy Watts, EOA Headstart, Literacy Project, wants to use the library as a
dropoff point for donations for a book fair. The Board has no objection to
this provided Linda can workout the details with her. Linda said she feels
this can be accomplished.
Karen Duree passed out literature and gave a report on Amendment 3. The Board
discussed the resolution and Jeff Koenig motioned that the Board endorse the
resolution supporting Amendment 3. Carol Phillips seconded. Motion passed.
Karen spoke about the fund needs to run a state wide campaign. The budget is
to be used for newspaper, radio and tv advertising and is $150,000. Ozark
Regional has been requested to raise $8756., with Washington County's share
being $5175. Fayetteville, Springdale, Rogers and Crawford county have been
asked to raise a given amount. Karen talked to the county attorney and moneys
that are bequeathed to the library without a specific request to it can be
used for this purpose. Cam will contact Carol, Charles and Bobbye for a
meeting in the next week or so to discuss means to provide the moneys needed.
Jeff stated he would be unable to help as he is completelytied up.
Jeff Koenig motioned and Carol Phillips seconded that an Open House will be
held on October 18 between 2-4p.m. This will be in conjunction with other
library open houses held throughout the state. It is to raise the awareness
of public library and the Fayetteville Library could use it as a tie in with
the dedication of the renovated library. It was decided that invitations be
sent to city officials and the state library and that notices be put in the
newspapers well in advance. We will also ask the Mayor for a Proclamation.
Jeff will contact Mayor Vorsanger. Motion passed. We will provide hosts and
hostesses to guide visitors through the areas and will provide punch and
cookies which will be set up in an area that is not carpeted.
Linda Harrison will draft a letter to the city about the sidewalk. She will
advise them that it is in next years budget, but it is a serious situation and
ask them if they would consider it an emergency and ask the city crew to fix
it before we have an accident. She will send a memo to Perry Franklin about
the asphalt in the driveway as you exit the library.
Meeting adjourned at 5:20p.m.
Respectfully submitted,
aL/ dew ei/
CAM CROUCH
Secretary/Vice-President