HomeMy WebLinkAbout1992-06-08 MinutesFayetteville Public Library Board Meeting
June 8, 1992
Present: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig and Carol
Phillips, Board Members: Linda Harrison, Fayetteville Library
Director; David Cox, Asst. Public Works Director, City of
Fayetteville; Patti Erwin, Fayetteville City Horticulturist;
Bill Browner and Yolando Perez, Hailey/Associates; Mim
Neralich and June Jefferson, staff members
Bobbye Hay, President, called the meeting to order at 4:00 p.m.
Jeff Koenig motioned that the minutes be accepted as written and items that
need to be changed be addressed after the business meeting has concluded.
Charles Kirchen seconded the motion. Motion passed.
Patti Erwin, City Horticulturist reported she had talked to the landowners to
the east of the library about their request to construct a fence along the
concrete wall that joins the library property. It will probably be fall
before it is constructed. It will be a wooden fence, with metal posts bolted
to the concrete wall to attach the wooden fence to, and be from 4-6 feet high.
They will pay for the fence and concrete bumper guards to be installed on the
parking lot to the east facing their property. Bobbye Hay reported that she
had talked to Scott Linbaugh, City Manager, and it was her understanding that
the library would not be liable for accidents. Jeff Koenig motioned that upon
review and acceptance of their design they should be told that they are re-
sponsible for liability and upkeep of the fence and the bumper guards.
Charles Kirchen seconded the motion. Motion passed.
Patti Erwin reported that nothing has been done on the landscaping, but the
master gardeners will start as soon as they are given permission to start.
David Cox stated there was a problem with Change Order #3. It was stopped by
Jerry Cooper, American Disability Act Co -Ordinator for the city. Karen Duree
had gotten a letter of assurance from the Arkansas State Library that the
grant would not be impacted with this change. David said then it was thought
it might impact on the ADA. They had the architect modify the plans to
renovate the bathrooms in existence. It would cost between $25,000. and
$30,000. to modify the existing bathrooms. Today Change Order #3 was
approved. It cost $1711. He reported that Scott asked for a resolution from
the Board that the bathrooms be brought up to ADA standards within 2 years.
Jeff Koenig motioned that the Board pursue with diligence and with cooperation
of the city that the existing bathrooms in the children's library be brought
into compliance within the timeframe of the ADA compliance. Carol Phillips
seconded.
Discussion followed. Bill Browner said the number has to do with exits not
with bathrooms. Linda Harrison stated the library meeting room will not be
used after hours until we have restroom facilities available. The motion
passed.
Mim Neralich thanked the Board for standing up for the meeting room.
David Cox presented an amendment for the architect for $700. He requested the
Board act on the amendment at this time. The money was to pay for the modifi-
cation of the architects plans for the bathroom. Jeff Koenig motioned that
2.
the $700. be paid for the change order for the children's bathrooms for the
architects work, moneys to be paid from the McLucas fund. Charles Kirchen
seconded the motion. Motion passed.
Jeff Koenig motioned that the stage be on the southeast wall in the meeting
room. Charles Koenig seconded the motion. Motion passed.
Jeff Koenig motioned that a change order for $245. be issued to move the
stage. Moneys to be paid out of designated funds. Charles Kirchen seconded
the motion. Motion passed. The check is to be made out to the city.
Jeff Koenig requested that he see the material they have on the $25,000. and
$30,000. estimates for the bathrooms. Bill Browner passed out rough estimated
drawings. The drawings were discussed in detail.
Carol Phillips paid David Cox the total of $945. with check #15957 ($700. for
the architectural plans for the bathrooms and $245. for moving the stage).
Jeff Koenig motioned that Bill Browner give us a detailed price for plans A
and C. Charles Kirchen seconded the motion. Motion passed.
Bill Browner questioned Scheme C. A quote came back as $7000. or $8000. for
the wall with 1/2 glass. It was decided that the wall could be built without
a glass insert and just use a glass door at the end into the meeting room.
Bill Browner asked about change order #4.
Linda Harrison presented the Librarians Report. Bobbye Hay asked about the
Financial Report on fund balances in Liabilities, expansion restricted and
expansion designated. Does not agree with expansion account in assets. There
is a difference in the balance.
Carol Phillips requested that she be allowed to change a checking account with
Worthen to Mcllroy. Jeff Koenig motioned that she move the account. Cam
Crouch seconded the motion. Motion passed. Reports accepted as presented.
Linda Harrison reported that shelving has been received for genealogy and they
opened for business today. She also reported that due to construction in the
meeting room the reading summer program has been cut from 4 to 6 weeks. There
are 2 new names on the FPL payroll, 2 clerks in genealogy splitting 38 hours.
Bobbye Hay reported that we will start working on Capital Improvement Plan FY
93 and that in last years budget we requested money for books. She said that
she feels we should hold to the original request that was submitted last year.
Jeff Koenig suggested that we request an ADA update and that we do it in 2
stages (1 and 2).
Discussion of requesting a new roof for the annex in this years budget was
agreed on by the Board that it should be included.
Linda Harrison will check with Montgomery Elevator on items required to bring
the elevator up to ADA standard.
2.
the $700. be paid for the change order for the children's bathrooms for the
architects work, moneys to be paid from the McLucas fund. Charles Kirchen
seconded the motion. Motion passed.
Jeff Koenig motioned that the stage be on the southeast wall in the meeting
room. Charles Koenig seconded the motion. Motion passed.
Jeff Koenig motioned that a change order for $245. be issued to move the
stage. Moneys to be paid out of designated funds. Charles Kirchen seconded
the motion. Motion passed. The check is to be made out to the city.
Jeff Koenig requested that he see the material they have on the $25,000. and
$30,000. estimates for the bathrooms. Bill Browner passed out rough estimated
drawings. The drawings were discussed in detail.
Carol Phillips paid David Cox the total of $945. with check #15957 ($700. for
the architectural plans for the bathrooms and $245. for moving the stage).
Jeff Koenig motioned that Bill Browner give us a detailed price for plans A
and C. Charles Kirchen seconded the motion. Motion passed.
Bill Browner questioned Scheme C. A quote came back as $7000. or $8000. for
the wall with 1/2 glass. It was decided that the wall could be built without
a glass insert and just use a glass door at the end into the meeting room.
Bill Browner asked about change order #4.
Linda Harrison presented the Librarians Report. Bobbye Hay asked about the
Financial Report on fund balances in Liabilities, expansion restricted and
expansion designated. Does not agree with expansion account in assets. There
is a difference in the balance.
Carol Phillips requested that she be allowed to change a checking account with
Worthen to Mcllroy. Jeff Koenig motioned that she move the account. Cam
Crouch seconded the motion. Motion passed. Reports accepted as presented.
Linda Harrison reported that shelving has been received for genealogy and they
opened for business today. She also reported that due to construction in the
meeting room the reading summer program has been cut from 4 to 6 weeks. There
are 2 new names on the FPL payroll, 2 clerks in genealogy splitting 38 hours.
Bobbye Hay reported that we will start working on Capital Improvement Plan FY
93 and that in last years budget we requested money for books. She said that
she feels we should hold to the original request that was submitted last year.
Jeff Koenig suggested that we request an ADA update and that we do it in 2
stages (1 and 2).
Discussion of requesting a new roof for the annex in this years budget was
agreed on by the Board that it should be included.
Linda Harrison will check with Montgomery Elevator on items required to bring
the elevator up to ADA standard.
3.
Linda Harrison reported that they need a program for the computer that can
address overdue books. She would like to look into the packaged software for
overdues as a time and labor saving device. Last month they did over 500
overdues and this was only the first time overdues. It could run as much as
$2500.-$3000. Carol Phillips recommended that Linda put the item in the
budget.
Linda reported that she will probably request 2 full-time employees in the
personnel request for FY 93.
A budget committee meeting was scheduled for Tuesday, June 9 after 5p.m.
On June 29 the Board will meet at 9am to finalize the CIP and the new
personnel requests. The target budget for 1993 is $244,866.
Linda reported that furniture and equipment is coming in and being paid for.
The city has paid $22,952. plus $49. for furniture and equipment. Everything
has not been order. There is $8500. for seating and $6000. for a microfiche.
$42,000. has been spent so far, leaving $38,000. to be spent.
Linda reported that there has not been any ADA committee activity. In May
Harold Dahlinger, Jerry Cooper and David Cox did a walk through and took
notes. Linda was in attendance during part of the walk through but not all,
and has requested copies of their report which she has not received.
Bobbye Hay and Cam Crouch reported that literature for the constitutional
amendment #3 were passed out on May 26 and will be passed out on June 9.
Linda Harrison reported that we do not have to have the new stamp meter. A
letter will be going out to the salesman requesting he return our old machine
and pick up the new machine.
Carol Phillips suggested that we pay the city the remainder of the money, as
originally obligated for the project, the $100,000. known as the expansion
funds, and let the city manage the remaining funds.
Corrections to the minutes of May 11, 1992 were:
Mary Loots did not attend it should have read June Jefferson.
Paragraph 6, page 2 should not have read $10,000. It was $3900. which paid
for a card catalog and the city has reimbursed the library. The funds came
out of the construction account.
Last paragraph, page 3. Ozark Regional Library will park in the southern
portion of the western most lot. Talking books will park in the eastern most
side of the east parking lot.
Meeting adjourned at 6:10p.m.
Respec ully submitted,
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CAM CROUCH
Vice-President/Secretary