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HomeMy WebLinkAbout1992-05-11 MinutesFayetteville Public Library Meeting May 11, 1992 Present: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig and Carol Phillips, Board Members; Linda Harrison, Fayetteville Library Director; Karen Duree, Ozark Regional Library Director; Gordon Reynolds, Heckathorne Project Manager; Steve Davis, Budget Coordinator, City of Fayetteville; David Cox, Asst. Public Works Director, City of Fayetteville; Bill Browner, Hailey/Associates; Mary Loots and Mim Neralich, staff members Bobbye Hay, President, called the meeting to order at 4:00 p.m. Gordon Reynolds reported that he had found tile in the main entry and stairs that might have asbestos in it. New tile will be applied over the old tile, thus not disturbing it, and a larger nosing over the new tile to cover any possiblity of cracks in the future. This would correct the possible problem. He reported that this would probably be done at no additional cost. Bill Browner, Hailey/Associates, noted that construction is behind schedule. The contractor has request an additional 5 weeks. He reported that after looking over the revisions it looked like after they are made it should show a net credit. He reviewed items 1, 2 and 3 on the letter submitted by Newton Hailey requesting additional payment. He also reported that he and David Cox had met during the morning hours and reviewed the change orders. He distribu- ted a list of the revisions to Board members. He discussed items 6, 8, 13 and 14 on this list. The Board discussed these items and their impact on the project in detail. Carol Phillips motioned, seconded by Cam Crouch, that the contract be extended by 5 weeks. Motion passed. This will be change order #3. Gordon Reynolds estimated that we would received 1400.-1500. for fixtures. Jeff Koenig motioned, seconded by Charles Kirchen, that we accept request #8. Motion passed. Jeff Koenig motioned, seconded by Charles Kirchen, that item #6 be accepted and that item #5 be negotiated. Motion passed. Jeff Koenig motioned, seconded by Carol Phillips, that item #7 be accepted. Motion passed. Item #9 is being negotiated. Jeff Koenig motioned, seconded by Carol Phillips, that item #12 be accepted. Motion passed. Item #14 will be reported on at the next Board meeting. Item #15 is being negotiated. David Cox reported that the City Manager has requested that the library be brought into standards with the ADA. Mr. Linbaugh wants to look into the possibility of extending the contract with Hailey and completing the project at this time. David reported that there may be money available for this project. The parking, elevators, restrooms, entry doors need to be modified. 2. Jeff Koenig motioned, Carol Phillips seconded, that item #16 be set aside for the moment. Motion passed. Carol Phillips reported that the Expansion Funds are just about used up. David Cox would like the Board to ask ADA purposes. Jeff Koenig motioned, pursue the proposal of working with requirements. Motion passed. the architect to modify the contract for Carol Phillips seconded, that the city Hailey to bring the library into ADA Bill Browner explained the letter from Hailey addressing the Revised Cap. David Cox stated that he knew Hailey has expended extra time, knowledge and skill on this contract. David said the money would have be split between the city and the library board. Jeff Koenig requested Bill Browner provide docu- mentation to substantiate his request for additional funds. Jeff Koenig motioned that we take no action until the documentation is received. Carol Phillips seconded the motion. Motion passed. Bill Browner reported that he shows $1,955. as and additional monies, minus $244. for sod, totaling $1711. Carol Phillips reported that she had paid $5,105. out of the McLucas fund to the city and $10,000. for a card catalog was paid out of the $100,000. fund. Mim Neralich asked two questions - Would be Board consider using the garage space and will the meeting room be available by June 10 when the Summer Reading Program begins? The Board discussed these questions and left them for further review. David Cox asked the Board approved the expenditure of the $1711. be paid from designated funds to cover items approved. Jeff Koenig motioned, seconded by Charles Kirchen, that the money be paid. Motion passed. Jeff Koenig asked about the amount that can be paid for professional services costs. He was informed that the City Manager can approved spending up to $10,000. It will cost $245. to move the stage. This will be on the next change order and be paid for at a later date. Linda Harrison gave the Librarians Report. We are up on services all the way across the board. There were no questions on the March Financial Report. Both of April's reports were incomplete due to the closing. Linda will send revised Statistical Reports in the next packet. The Financial Report is also incomplete. Line item 4316, $5105., should be under designated funds rather than Expansion Funds. The Library Board feels that David Cox should be asked to explain what the $5,105. includes. This has been paid to him, check #15085. Linda Harrison reported that the meeting room will not be ready by May 26, in 2. time for elections. Mr. Setter, of the Election Commission, stated the room must be available for use. Linda will deal with the problem and will have space available for voters. Karen Duree spoke about the meeting she attended in April. She passed out pamphlets that are to be distributed during the May 26 election. Bobbye Hay will contact Carolyn DeLisle, President of Friends of the Library, about asking the Friends to coordinate this project. Bobbye Hay read the contract between Fayetteville Library and Ozark Regional Library. There is 6,580 square feet and the $27,636. per year will be in monthly installments of $2303. Parking will be provided in the southwest side for Ozark Regional staff and the southeast side for Talking Books. Meeting adjourned at 6:00 p.m. Respectfully submitted, ita„,i4) CAM CROUCH Vice President/Secretary