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HomeMy WebLinkAbout1992-05-11 MinutesFayetteville Public Library Meeting
May 11, 1992
Present: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig and Carol
Phillips, Board Members; Linda Harrison, Fayetteville Library
Director; Karen Duree, Ozark Regional Library Director; Gordon
Reynolds, Heckathorne Project Manager; Steve Davis, Budget
Coordinator, City of Fayetteville; David Cox, Asst. Public Works
Director, City of Fayetteville; Bill Browner, Hailey/Associates;
Mary Loots and Mim Neralich, staff members
Bobbye Hay, President, called the meeting to order at 4:00 p.m.
Gordon Reynolds reported that he had found tile in the main entry and stairs
that might have asbestos in it. New tile will be applied over the old tile,
thus not disturbing it, and a larger nosing over the new tile to cover any
possiblity of cracks in the future. This would correct the possible problem.
He reported that this would probably be done at no additional cost.
Bill Browner, Hailey/Associates, noted that construction is behind schedule.
The contractor has request an additional 5 weeks. He reported that after
looking over the revisions it looked like after they are made it should show a
net credit. He reviewed items 1, 2 and 3 on the letter submitted by Newton
Hailey requesting additional payment. He also reported that he and David Cox
had met during the morning hours and reviewed the change orders. He distribu-
ted a list of the revisions to Board members. He discussed items 6, 8, 13 and
14 on this list. The Board discussed these items and their impact on the
project in detail. Carol Phillips motioned, seconded by Cam Crouch, that the
contract be extended by 5 weeks. Motion passed. This will be change order #3.
Gordon Reynolds estimated that we would received 1400.-1500. for fixtures.
Jeff Koenig motioned, seconded by Charles Kirchen, that we accept request #8.
Motion passed.
Jeff Koenig motioned, seconded by Charles Kirchen, that item #6 be accepted
and that item #5 be negotiated. Motion passed.
Jeff Koenig motioned, seconded by Carol Phillips, that item #7 be accepted.
Motion passed.
Item #9 is being negotiated.
Jeff Koenig motioned, seconded by Carol Phillips, that item #12 be accepted.
Motion passed.
Item #14 will be reported on at the next Board meeting.
Item #15 is being negotiated.
David Cox reported that the City Manager has requested that the library be
brought into standards with the ADA. Mr. Linbaugh wants to look into the
possibility of extending the contract with Hailey and completing the project
at this time. David reported that there may be money available for this
project. The parking, elevators, restrooms, entry doors need to be modified.
2.
Jeff Koenig motioned, Carol Phillips seconded, that item #16 be set aside for
the moment. Motion passed.
Carol Phillips reported that the Expansion Funds are just about used up.
David Cox would like the Board to ask
ADA purposes. Jeff Koenig motioned,
pursue the proposal of working with
requirements. Motion passed.
the architect to modify the contract for
Carol Phillips seconded, that the city
Hailey to bring the library into ADA
Bill Browner explained the letter from Hailey addressing the Revised Cap.
David Cox stated that he knew Hailey has expended extra time, knowledge and
skill on this contract. David said the money would have be split between the
city and the library board. Jeff Koenig requested Bill Browner provide docu-
mentation to substantiate his request for additional funds. Jeff Koenig
motioned that we take no action until the documentation is received. Carol
Phillips seconded the motion. Motion passed.
Bill Browner reported that he shows $1,955. as and additional monies, minus
$244. for sod, totaling $1711.
Carol Phillips reported that she had paid $5,105. out of the McLucas fund to
the city and $10,000. for a card catalog was paid out of the $100,000. fund.
Mim Neralich asked two questions - Would be Board consider using the garage
space and will the meeting room be available by June 10 when the Summer
Reading Program begins? The Board discussed these questions and left them for
further review.
David Cox asked the Board approved the expenditure of the $1711. be paid from
designated funds to cover items approved. Jeff Koenig motioned, seconded by
Charles Kirchen, that the money be paid. Motion passed.
Jeff Koenig asked about the amount that can be paid for professional services
costs. He was informed that the City Manager can approved spending up to
$10,000.
It will cost $245. to move the stage. This will be on the next change order
and be paid for at a later date.
Linda Harrison gave the Librarians Report. We are up on services all the way
across the board. There were no questions on the March Financial Report.
Both of April's reports were incomplete due to the closing. Linda will send
revised Statistical Reports in the next packet. The Financial Report is also
incomplete.
Line item 4316, $5105., should be under designated funds rather than Expansion
Funds.
The Library Board feels that David Cox should be asked to explain what the
$5,105. includes. This has been paid to him, check #15085.
Linda Harrison reported that the meeting room will not be ready by May 26, in
2.
time for elections. Mr. Setter, of the Election Commission, stated the room
must be available for use. Linda will deal with the problem and will have
space available for voters.
Karen Duree spoke about the meeting she attended in April. She passed out
pamphlets that are to be distributed during the May 26 election. Bobbye Hay
will contact Carolyn DeLisle, President of Friends of the Library, about
asking the Friends to coordinate this project.
Bobbye Hay read the contract between Fayetteville Library and Ozark Regional
Library. There is 6,580 square feet and the $27,636. per year will be in
monthly installments of $2303.
Parking will be provided in the southwest side for Ozark Regional staff and
the southeast side for Talking Books.
Meeting adjourned at 6:00 p.m.
Respectfully submitted,
ita„,i4)
CAM CROUCH
Vice President/Secretary