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Home My WebLink About1992-04-13 MinutesFayetteville Public Library Meeting April 13, 1992 Present: Cam Crouch, Bobbye Hay, Jeff Koening and Carol Phillips, Board Members; Linda Harrison, Fayetteville Library Director; Karen Duree, Ozark Regional Library Director, Gordon Reynolds, Heckathorne Project Manager; Steve Davis, Budget Coordinator, City of Fayetteville; David Cox, Asst. Public Works Director, City of Fayetteville; Bill Browner, Haley/Associates, Patti Erwin, City Horticulturist, Karen Murdock, Master Gardener and June Jefferson, Mary Loots and Mim Neralich, staff members Bobbye Hay, President, called the meeting to order at 4:00 p.m. Corrections to the minutes of March 9, 1992 were, paragraph 6, page 2 should read "ARKNET" versus ARTNET and They will provide the space and time we will provide the hardware. June Jefferson, staff member, wished to amend paragraph 3, page 2, to include that the purpose of the letter was to request that board members report to June on a regular basis the number of hours given to library work. NEW BUSINESS 1. The talking book area is now in use. 2. Patti Erwin gave a report on the status of the library grounds. They have looked over the site, the atrium has been weeded and cleaned. They would like to plant perennials and $200. has been received that could be used for this. The crack in the floor has been repaired. On the lower level they have worked out a budge for 4" of soil and sod $244.. ground cover of vinca minor would cost $499., the upper level bed and soil $278., plant material $510., for a total of $788. We have $1,000. which has been received and restricted for landscaping. Jeff Koenig motioned that the $1,000. be used for this project . Cam Crouch seconded the motion. Jeff amended the motion that we accept the substitution of sod for vinca minor. Cam suggested that nurseries be contacted about donations of vinca minor. Karen Murdock requested that the Master Gardeners be allowed to come in and work in the atrium. Linda Harrison requested this be put on hold until the punch list is cleared. Motion passed. 3. Gordon Reynolds gave an update on the construction project. He has worked up a set of figures which he has just given to Bill Browner. It includes the ramp, the deletion allowance for the bathrooms and the changes in the bathrooms, relocation of the stage to the east corner and pricing on the restrooms upstairs in the new office area. Window curtains will have to be installed or the window removed, because as people are going up the ramp they will be able to look directly into the bathroom. The upstairs restroom sewer lines are to be tied into the existing 2" line, bring the line down between Med-Ark and Fayetteville Library and wrap it in metal for soundproofing and insulation and tie it all in together. He reported that is a $3600. credit for deleting the toilet and after relocating the stage, this will come down to $3300. 4. It was reported that only 100 children can be in the room at one time because of the existing amount of toilets. The current toilets do not meet the new ADA. They need to be enlarged. It was discussed that the existing 2. staff room could be used for expansion. The closet in the children's literature room not be used and as there is always a need for that room. 5. Jeff Koenig suggested that we tear down the bathrooms, move the stage and leave the bathrooms as is for now and keep the fixtures. Also that we construct a wall to block off a hallway so the current bathrooms could be used. 6. Jeff Koenig motioned that we request a price from Haley/Associates to remove bathrooms, keep the fixtures, install the wall, with fixed glass panels and a door and move the stage to the southeast wall. Cam Crouch seconded the motion. Motion passed. 7. Gordon Reynolds reported that the sewer line tie in will cost $1160. The ramp $4200., and we have a $1500. credit coming out of the meeting room with both stairs and ramp. The $1500. credit and $8500. credit for removal of ramp to the south. If steps are deleted on northside price would be less. 8. The Library has deposited $83,797.75 with the city for the project. David Cox said that using the $100,000. the library has committed to the project and is on deposit, there should be $12,000. available. David requested that the $16,000. be deposited with the city so incoming bills could be paid. Steve Davis reported that when he made the request for the $83,797.75 he did not know about the $3520. asbestos bill and the current changes. 7. Jeff Koenig motioned that the ramp be built without the north steps at the best possible speed and cost. Cam Crouch seconded the motion. Motion passed. 8. Jeff Koenig motioned that the plumbing change order be accepted subject to architectural approval. Carol Phillips seconded the motion. Motion passed. 9. Gordon Reynolds will meet with Dewayne and Bill and talk about the move. 10. Steve Davis presented the cost of operating the library after the renovation in relation to rent paid by Ozark Regional Library. The ORL used to occupy 5050 square feet, it is now approximately 6000. The actual square footage is to be determined and it will be paid at $4.20 a square foot. This will be put into effect on May 1, 1992. Jeff Koenig motioned that a 20 month contract be drawn up between ORL and the Fayetteville Public Library and at the end of that time the cost will be re-evaluated. Carol Phillips seconded motion. Motion passed. 11. Linda Harrison reported she has a problem with the Pitney -Bowes stamps meter. They have picked up the old one, installed a new one at a 128% increase in rent. This includes a maintenance agreement which FPL did not request and the insurance of the machine is to be provided by FPL. Linda was directed to write a letter to the company stating that what she signed was not what she expected to receive. She received the material describing the rental after the fact. She does not want this agreement as presented to her and the Fayetteville Library Board will not approve such an agreement. Jeff Koenig motioned that she do as directed. Carol Phillips seconded the motion. Motion passed. Meeting adjourned at 5:55p.m. 3. Respectfully submitted CAM CROUCH Vice President/Secretary