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HomeMy WebLinkAbout1992-02-10 MinutesFayetteville Library Board Meeting February 10, 1992 Present: Cam Crouch, Bobbye Hay, Charles Kirchen, Jeff Koenig and Carol Phillips, Board Members; Linda Harrison, Fayetteville Library Director; Karen Duree, Ozark Regional Library Director; Steve Davis, Budget Coordinator, City of Fayetteville; David Cox, Assistant to Public Works Director, City of Fayetteville; Gordon Reynolds, Heckathorne Construction; Bill Browner, Hailey/Associates Architects, Don Bailey, City Personnel Director and June Jefferson, staff member Bobbye Hay, President, called the meeting to order at 4:00 p.m. The minutes of the January 20, 1992 meeting were corrected to read: There is $22,952. available from the city for furniture rather than $38,952. OLD BUSINESS 1. David Cox and Bill reported that the building is progressing very well. The third phase is a going a little slower than anticipated, but the May 12 deadline should be met. 2. Gordon Reynolds gave an update on the expansion. It is running a little late. He asked if phase 2 and 4 could be combined. Phase 3 is taking a little longer than they had anticipated, but he also assured the Board that May 12 is still on go. Dewayne Kaney, the project foreman has requested that he be allowed to work in the auditorium if he does not interfere with meetings in the room. The Board agreed to his request. Duane and Linda will work on this together. 3. The Board agreed to move on to Don Bailey, City Personnel Director. He talked about the city pay scale. It was adopted by the library in the past. He talked about the survey and that it was done and shows a definite increase in wages. It was decided they were 6% below for non-exempt and 7% for exempt employees. A new matrix was developed. There is not a systematic way to evaluate librarians wages. Bobbye Hay asked if a different scale could be used, stating that Karen and Linda are working with a group and facts should be available soon. Mr. Bailey stated a different scale could be used. Jeff Koenig motioned that we ask for additional data. Cam Crouch seconded the motion. Motion passed. 4. The new Americans with Disabilities Act was discussed. It was agreed that the new construction should be in agreement with the ADA. Jeff Koenig motioned that we request a written notice from Hailey/Associates that all con- struction in the new construction be defined and be in agreement with ADA. Cam Crouch seconded the motion. Jeff amended his motion that if it is not identify cost associated with compliance and that specific architectural features that they are working on be addressed. Motion passed. The new bill is written a very vague sense. By July 26 a plan must be in placed addressing architectural design. What the deficiencies are and what your plans are to correct these and what the cost will be to implement. By January 26, 1993, a plan must be in place for programming. The library staff must look at the programs and services they provide and list the deficiencies, plans and costs to implement. Linda Harrison expects to receive 2. a memo from Don Bailey advising on hiring policies. The library staff will work on programs. Jeff Koenig motioned that we appoint a representative from the staff to work with the city on the ADA. Carol Phillips seconded the motion. Motion passed. Don Bailey will talk to Jerry Cooper and advise him the library board needs to be represented. 5. The financial report was accepted. If there are questions on minor adjustments or explanations that a board member needs please meet with Linda later. 6. The security on the old Med-Ark building was discussed, hereafter to be known as the Fayetteville Library Annex. The hinges for the locks are on the outside. The front stairs can be used to step on roof then on into the atrium. Karen Duree has contracted with Guard -Tronics to install an alarm on the part of the building that is being occupied by Ozark Regional Library. She reported that it can be expanded to include Genealogy when they move in at a cost of $1800-$1900, and $48. a month. If Fayetteville Library decided to use Guard -Tronics Ozark Regional Library will negotiate the cost of installation with the Fayetteville Library, making it equitable for both parties. A separate system will be needed for the main library building. Smoke alarms are installed using Guard -Tronics also. Linda Harrison will obtain the figures for genealogy by the March meeting. 7. Karen Duree will provide a check to Carol Phillips to pay for the carpet in the Annex, in the amount of $6,000. 8. Bobbye Hay reported that an auditor was selected by a vote by phone. It will be Brown and Duskin. A letter has been sent to them authorizing them to proceed. Linda Harrison distributed policies on bids and reported that contracts can be let for 3 years. The breakdown for fixed assets is: $ 500.-2500. - 3 oral quotes $2500.-5000. - Oral with written follow-up $5000. -Over - Formal bids with advertising - formal openings There will need to be formal bids for furniture. Linda distributed a list of furniture that needs to be bid for purchase. It totals $68,000. and was originally $58,000. Linda was given authorization during the January meeting to proceed and will begin. 9. Steve Davis reported the city has enough money to pay construction up through April. He will need $83,797.75 from the Library Board by the last week of April. Meeting adjourned at 5:55p.m. FOLLOW-UP ITEMS 1. Additional information on the pay scale to be used for librarians wages 2. Letter from Hailey/Associates defining the new construction as related to the ADA 3. Representative from Library to meet with city on the ADA 3. 4. Memo from Don Bailey advising on hiring 5. Staff beginning work on programming 6. Security at Fayetteville Library Annex 7. Bids on furniture Respectfully submitted, el,n1/4 CAM CROUCH Vice-President/Secretary