HomeMy WebLinkAbout1985-12-09 MinutesBoard of Directors
Fayetteville Public Library
Meeting 4:00 P.M., December 9, 1985
Present: Linda Harrifon, Director; Carol Wright, Ozarks Regional Library;
Bobbye Hay, Hugh Longino, Lois Miller, Margaret Salassi.
Director Harrison•presented the attached statistical and financial
reports. The 1100 gifts for books in petty cash are memorials. Purchases
form B. Dalton bookstores are mostly paperback books purchased at a 10 per
cent discount. Director Harrison then announced the following gifts:
To: Ozarks Regional Library
From: University of Arkansas
Microfilm of Arkansas Democrat 1905-1942 and Arkansas Gazette 1918-1942
To: Fayetteville Public Library
From: IBM
Microfiche reader printer
To: Fayetteville Public Library
From: Mrs. Russell Purdy
Books in memory of her husband
To: Fayetteville Public Library
From: Paul D. Lewis
1500 unrestricted funds
The following bids on janitorial service were presented by Director
Harrison. The specifications required a performance bond which the bidders
questioned. The city has accepted waiver of the performance bond requirement.
AAA Janitorial Service 111,400
The Maintenance Man 1 7,560
Oxford & Allen Janitorial Service :130,000
Your Lady's Cleaning Service 123,904
Harmony Building Maintenance 312,900
Director Harrison had requested that bidders £ ralk through the library
with her. All except The Maintenance Man did so. Maintenance service and
supplies for 1985 cost t9,208. The proposed budget for 1986 alloted 113,000.
After discussion of service rendered by the current maintenance service and
additional service requirements for 1986, the Board agreed upon tentative
acceptance of the Harmony bid pending city acceptance of the proposed budget
for 1986.
Director Harrison reported that the 1986 budget had been submitted to the
city. Treasurer Lois Miller and Director Harrison appeared before city admin-
istrative employees on December 6 to explain budget requests. They reported
that questions asked largely concerned capital items. A positive reaction was
received to the proposed management survey.
Carol Wright indicated there may be a legal question about placement of
the library under the Parks Department in Public Works in the city organization
chart. State statutes say the library reports to the City Directors.
Because the library is reported as a special revenue entity of the city,
the question of possible city handling of library accounting was discussed.
Carol Wright indicated that Rogers and Springdale libraries were not happy with
such an arrangement. Director Harrison stated that she felt the time involved
in handling purchase orders, vouchers, etc. for the city would be the same
or more than the current accounting methods.
Director Hugh Longino reported on his basic work in long range planning.
Copies of the documentwill be sent to Board members. Further work is needed
in establishing objectives; identifying the service area beyond the city limits;
clarifying the relationship with Ozarks Regional Library; developing statistical
and financial projections; identifying areas of development; formulating by-laws,
policies, and an organization chart. It was agreed that the Endowment Fund,
which has its own charter should be considered separately. Carol Wright pointed
out that per capita library expenditures were high for Arkansas but low for
the nation. It was agreed that surveys were improtant, and that the planning
process should include data and recommendations from Professor Robert Hay's
management survey. The Board authorized contacting Professor Hay about begin-
ning his survey in spring of 1986. Possible usage checks of genealogy, story
hours, auditorium, reference, telephone books, were discussed.
Director Miller reported that genealogy and reference books still are
disappearing. The gate for the genealogy area has been installed; a sign
indicating procedures is needed. Director Miller moved that the sign bear word-
ing indicating that hand carried items may be searched. Bobbye Hay provided
the second. The motion was approved unanimously.
Director Longino was asked to investigate the possible gift of descarded
books to Friends of the Library for sale. Ne revenue is received by the library
from the city sale.
The meeting adjourned at 5:30 P.M.
Respectfully submitted,
M -em, Bobbye S. Hay, Sec9etary
