HomeMy WebLinkAbout1985-11-11 MinutesFayetteville Public Library
Board Meeting
lj.:oo p.m. November 11, 1985
Present: Linda Harrison, Director; Bobbye Hay; Jane House; Lois Miller;
Margaret Salassi; Pat Donat, Northwest Arkansas Times.
Director Harrison presented the attached statistical and financial
reports for October. Circulation is less than in 1984. Director Harrison
explained that the financial report projecting revenues and expenditures
through October 22, 1985 was prepared at the request of tre City. In the
past few years the City has requested budget data in October, but no
forms have been received in 1985. Board members discussed general budget
considerations and requested that Director Harrison present proposed
budget data at the December 9 meeting.
The Board approved payment of November salaries on November 26 because
the library will be closed November 28, 29, and 30.
The Board also approved requests for bids for janitorial service
(budgeted at 6,708 for 1985) and building and grounds expenditures.
Bobbye Hay suggested that the City be consulted about bid procedures.
No report on the proposed tree removal was available for presentation.
The revised insurance contract has been returned to Bob Hall.
Treasurer Lois Miller requested guidance in investing funds from a
'1,000 Certificate of Deposit which will mature in December. The Board
approved reinvestment in a three to five-year Certificate of Deposit,
depending on the rates available at maturity.
The overdue book problem was discussed. Standard practice is to
compare each checkout with a long-time overdue checklist. Possible
increases in fines and loss of library priveleges were considered. The
Board approved continuing current procedures.
The long-range planning discission centered on the necessity for
purchasing a computer. Director Harrison reported that the IBM PC was
recommended at the State Library meeting. The Board decided to investigate
possible sharing ofdcost and use with the Ozarks Regional Library.
Lois Miller reported the loss of a large number of genealogy depart-
ment resource items. The Board considered permitting only paper and
pencil to be taken into the area, which requires providing a safe storage
area for purses and other personal items. Magnetic book identifiers were
rejected as too expensive. After further discussion the Board approved
the following plan to curb future losses:
Publicity for problem, with no -questions -asked upon return of
missing'items.
Recruitment of extra volunteers to be assigned overlapping ser-
vice times.
Investigation of the feasibility and cost of installing a gate
to the area.
Limited hours for use (to be publicized).
Request for additional staff person in the 1986 budget.
Director Harrison was directed to contact Hugh Longino to obtain
his long range planning suggestions.
The Board adjourned at 4:50 p.m.
Respectfully submitted,
54Lc/v2j
Bobbye S. Hay
