HomeMy WebLinkAbout1984-11-12 Minutesgagetttillt Public ` ibrarg 217 EAST DICKSON STREET FAYETTEVILLE, ARKANSAS 72701 Board of Directors Fayetteville Public Library Meeting November 12, 198L1., 4:00 p.m. Present: Robbin Anderson, Linda Harrison, Bobbye Hay, Jane House, Lois Miller, Margaret Salassi, and Pat Donat of the Northwest Arkansas Times. The minutes of the October meeting were approved as mailed. Director Harrison presented statistical and financial reports. She emphasized that, though the "bottom line" (cash balance) is short, quarterly payments are due. There was an error in payroll takes because a new employee was not included. The error will be corrected in December. Director Harrison also reported on the following old business: Tortlmmunity/Liability A letter from the City Attorney indicates insurance is not necessary for the Board members and employees. The question of injury to volunteers was not covered. Director Harrison was asked to investigate further with other similar organizations. Discarded materials Director Harrison read excerpts from the Ozarks Regional Library policy, paragraph #5 and Local Public Library Administration. Chairman Anderson read from Act 137 of the statutes of the State of Arkansas. No response has been received from the Collection Management and Development Committe of the American Library Association. Discussion involved consideration of what the university is teaching student librarians, means of relocating to other libraries or selling, and city storage for sale items. Director Anderson suggested a hearing with the Finance Committee on handling of discards. Budget As directed by the finance committee, the budget has been re- organized, retyped, and submitted. Library Inventory Material received from the city seemed to provide inadequate guidance. It was duplicated pages from an unidentified book. Bobbye Hay agreed to call Scott Linebaugh, City Controller, for further guidance in producing an inventory of library property which would conform to city policy and procedure. New business included approving a request for permission to accept as a loan from the County useful books now being stored in the Old Jail. The County will move the books. The Board agreed to accept custodianship provided the books are properly identified and a list of the books accepted is filed with the County Judge. After a summary of the dedicated service rendered by Grace Keith through the years, Lois Miller moved that the genealogical section be named the Grace Keith Genealogical Collection and properly identified by a plaque. Margaret Salassi provided the second. The motion was approved unanimously. Lois Miller and Linda Harrison were appointed to supervise the proper identification of the section and plan an appropriate celebration. The meeting adjourned at 5:20 p.m. Respectfully submitted, oac,v Bobbye S. Hay, Secre