HomeMy WebLinkAbout1997-12-15 MinutesBOARD OF TRUSTEES SPECIAL MEETING
Fayetteville 'tteville Public Library
December 15. 1997
Present: Maury Roberts, Michael Thomas, Steve Singleton, Nancy
Hendricks, Mark Burdette, Louise Schafer, and Carolyn Diemente..
I. Call to order: Thomas called the meeting to order at 3:00 pm
in the meeting room of the Fayetteville Public Library.
The Executive Session of December 8 1997 was adjourned at 7::1;_1
with the motion to adjourn made by Roberts„ seconded by Bur-det I.
and all voted AYE. The notion to return to regular session was
rnade by Roberts, seconded by E'urdette and 1l voted AYE. There
were no announcements from this meeting.
II.. Agenda (1) Planning, (2) Foundation Trust, (3) Decision on
Otweil Trust, (4) Reorganization, and (5) Other business.
(.:L ) Planning:
Schaper presented some ideas on thee planning pr?Cesz.Ci
how
to proceed with determining goals and objectives an'-.
,
prioritizing these for most efficient work effort.. Objectives
are the things that are done to reach a goal. For example, a
goal would be to improve customer satisfaction, with extending
the hours being an objective to meet that goal. Schaper asked
the Board to write down anything they would like to see done at
the library;! on Post -It notes in a brainstorm mode. Then all the
suggestions ill be grouped into categories, wn C
goals
^ a n be
determined from this process, which will give e1aper
some
direction as to what are the most important things for her spend
her time on.
(2) Foundation Trust
The Board discussed at length the formation of a Foundation
Trust. They discussed the by-laws of the Foundation Trust of the
Tulsa Public Library. Burd tce said he feels that a Foundation
Trust should raise their own money' to administer. It was
whether J Lll l l money and .L t..
discussed .. I I � t I"t ;' r"' '1:; f 1 {' I I , ,�'� rn:"7 rl+::. �r• should ,'� l! into this, r
was determined that Miry_ 1I{�Irte had .I h will
jj 1� `. h
l.. t . 5 � l .1 said i 1.1 i ! l her Il'1 i 1. ,1. t l l c;l, 1. the
l e.:
interest earned fr'orr, this bequest should be administered by the
Board of Trustees of FPL. Singleton added that it would be
easier for a Trust to raise money for some specific project.
raised of the money `" ed f`)',! a Trust 4V a S discussed, a r'I d h o Irl the
I
Board would interact with the Foundation Trust Board. It was
decided that this was a good idea, and needed more study.
Roberts suggested that we should make a goal for 1998 of setting
up a Foundation Trust or Advisory Council of interested citizens.
(3) IOtI,Ve.l1 Trust
8urdette presented the, ideas that. Elaine Lodger had about:
the administration of the money. It ',as felt that the plan
Presented by the Bank of Fayetteville more met our needs.
ROBERTS MOVED, AND SINGLETON SECONDED TO APPOINT THE BANK OF
FAYETTEVILLE AS INVESTMENT MANAGER OF THE OTWELL MONEY. ALL
VOTED AYE EXCEPT BURLETTE., WHO ABSTAINED
(4) Reorganization
As of December i.1., .1.9 9..7, the o ;ition of Assistant to the
Director was eliminated. Scahper hired Barbara Fraleigh., an
accountant who works with a number of businesses and non -profits,.
Her first order of business is to get the December payroll out,
and set up the accounts on QuickBooks. Schaper discussed several
policies would u .l d l i k e t o seechanged, s u c h asthe Longevity
she
policy, y, a.n annual evaluation at one tirne instead of on the
t�..e
employee s anniversary date, and the Comp Time
{:1ea1.1c't+'..
Discussion continued about the financial organization of the
library and ways this might be consolidated and streamlined.
( 5) Other Business
Thomas reported that the building had
Schaper asked if she could
her office She had gotten two
wraps around and they were
also like a. lateral file
Board agr ...: -
been re -keyed.
look at getting a. new desk
"..t .r ., , t t
�. l...l I rl a. C e� :u �J 1l i�J. built-in unit 1, 1 I ray l..
b o t in t h e $2000 range.. :S h e would
cabinet which costs about $400_ The
f L. i
III. Adjournment:
ROBERTS MOVED TO ADJOURN, SINGLETON
AYE. The meeting adjourned at 6:OCI.
SECONDED, AND ALL VOTED
Respectfully submitted by Carolyn Diernente.