HomeMy WebLinkAbout1997-12-15 MinutesBOARD OF TRUSTEES SPECIAL MEETING Fayetteville 'tteville Public Library December 15. 1997 Present: Maury Roberts, Michael Thomas, Steve Singleton, Nancy Hendricks, Mark Burdette, Louise Schafer, and Carolyn Diemente.. I. Call to order: Thomas called the meeting to order at 3:00 pm in the meeting room of the Fayetteville Public Library. The Executive Session of December 8 1997 was adjourned at 7::1;_1 with the motion to adjourn made by Roberts„ seconded by Bur-det I. and all voted AYE. The notion to return to regular session was rnade by Roberts, seconded by E'urdette and 1l voted AYE. There were no announcements from this meeting. II.. Agenda (1) Planning, (2) Foundation Trust, (3) Decision on Otweil Trust, (4) Reorganization, and (5) Other business. (.:L ) Planning: Schaper presented some ideas on thee planning pr?Cesz.Ci how to proceed with determining goals and objectives an'-. , prioritizing these for most efficient work effort.. Objectives are the things that are done to reach a goal. For example, a goal would be to improve customer satisfaction, with extending the hours being an objective to meet that goal. Schaper asked the Board to write down anything they would like to see done at the library;! on Post -It notes in a brainstorm mode. Then all the suggestions ill be grouped into categories, wn C goals ^ a n be determined from this process, which will give e1aper some direction as to what are the most important things for her spend her time on. (2) Foundation Trust The Board discussed at length the formation of a Foundation Trust. They discussed the by-laws of the Foundation Trust of the Tulsa Public Library. Burd tce said he feels that a Foundation Trust should raise their own money' to administer. It was whether J Lll l l money and .L t.. discussed .. I I � t I"t ;' r"' '1:; f 1 {' I I , ,�'� rn:"7 rl+::. �r• should ,'� l! into this, r was determined that Miry_ 1I{�Irte had .I h will jj 1� `. h l.. t . 5 � l .1 said i 1.1 i ! l her Il'1 i 1. ,1. t l l c;l, 1. the l e.: interest earned fr'orr, this bequest should be administered by the Board of Trustees of FPL. Singleton added that it would be easier for a Trust to raise money for some specific project. raised of the money `" ed f`)',! a Trust 4V a S discussed, a r'I d h o Irl the I Board would interact with the Foundation Trust Board. It was decided that this was a good idea, and needed more study. Roberts suggested that we should make a goal for 1998 of setting up a Foundation Trust or Advisory Council of interested citizens. (3) IOtI,Ve.l1 Trust 8urdette presented the, ideas that. Elaine Lodger had about: the administration of the money. It ',as felt that the plan Presented by the Bank of Fayetteville more met our needs. ROBERTS MOVED, AND SINGLETON SECONDED TO APPOINT THE BANK OF FAYETTEVILLE AS INVESTMENT MANAGER OF THE OTWELL MONEY. ALL VOTED AYE EXCEPT BURLETTE., WHO ABSTAINED (4) Reorganization As of December i.1., .1.9 9..7, the o ;ition of Assistant to the Director was eliminated. Scahper hired Barbara Fraleigh., an accountant who works with a number of businesses and non -profits,. Her first order of business is to get the December payroll out, and set up the accounts on QuickBooks. Schaper discussed several policies would u .l d l i k e t o seechanged, s u c h asthe Longevity she policy, y, a.n annual evaluation at one tirne instead of on the t�..e employee s anniversary date, and the Comp Time {:1ea1.1c't+'.. Discussion continued about the financial organization of the library and ways this might be consolidated and streamlined. ( 5) Other Business Thomas reported that the building had Schaper asked if she could her office She had gotten two wraps around and they were also like a. lateral file Board agr ...: - been re -keyed. look at getting a. new desk "..t .r ., , t t �. l...l I rl a. C e� :u �J 1l i�J. built-in unit 1, 1 I ray l.. b o t in t h e $2000 range.. :S h e would cabinet which costs about $400_ The f L. i III. Adjournment: ROBERTS MOVED TO ADJOURN, SINGLETON AYE. The meeting adjourned at 6:OCI. SECONDED, AND ALL VOTED Respectfully submitted by Carolyn Diernente.