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HomeMy WebLinkAbout1997-01-13 MinutesBOARD OF TRUSTEES MEETING Fayetteville Public Library January 13, 1997 Present: Board members: Michael Thomas, Mark Burdette, Steve Singleton, Mary Parsons, and Maury Roberts, Library personnel: Linda Harrison, June Jefferson, David Johnson, Mary Jo Godfrey, Lynaire Hartsell, Lolly Maxey, and Pat Schram, ORL Director Karen Duree. I. Call to order: Thomas called the meeting to order at 4:15 pm in the meeting room of the Fayetteville Public Library. II. Approval of minutes: Burdette moved to approve the minutes of the December, meeting as submitted, Roberts seconded, and all voted AYE. III. Correspondence: Harrison presented the correspondence which included a letter to patron Linda Jones, a clipping from the Times about the Lending Hands Program, and several articles from the Library Administrators Digest. She particularly wanted to point out "Going Directly to the Board" and felt we should develop a letter like this for use in new employee orientation. She also pointed out the article about bookstore design which prompted a discussion about improving the lighting in the library. Johnson said Pat Rhodes said he could replace the diffusers on the light fixtures for $75.00 a piece parts and labor which would make the library considerably brighter. Harrison said that would amount to about $7000 for all of the upstairs. Singleton said he thought some of the light problems was due to roof leakage. Johnson agreed and said the roof still leaks over the biographys. Harrison said the roofing company has come out several times and said the problem was fixed, but it wasn't. Shesaid its been a number of years since the building was-reroofed, and it will probably need to be. done in the near future. Burdette suggested trying a new roofing company, and Singleton said he thought we should resolve the leakage problem before buying any new lights. Thomas suggested talking to Harold Dahlinger at the City to see if he could put some pressure on the roofing company. Johnson added that the downspouts may need to be cleaned, and Harrison said she needed to talk to Dahlinger about that also, because she thought he said that could not be done by a gardener or custodian because of liability. IV. Librarian's Reports A. Statistical and financial report: Harrison presented. the statistical report which included December 1996, year end 1996, 1995, and 1994 for comparison. Thomas pointed out that circulation was higher in 1994. Harrison said the number is about the same if you divide by the number of hours that the library was open, which was more in 1994. Burdette questioned why volunteer hours was so much lower in Dec. 1996 than Dec. 1995. Jefferson said she thought the 95 figure included the Friends Book Sale and the 96 figure did not. Harrison presented the financial report in which she pointed out the check from the A & P Commission for the 1920 census, the transfer from long-term development which we have spent on the automation project. Burdette asked about the difference in the salary figures between spent and budgeted. Harrison said money was budgeted for some position upgrades that had not been finalized yet. Discussion continued about the budget, carryover figures, county millage amounts, increased revenues, etc. Singleton asked for some money to be budgeted in 1997 for fund-raising. B. Automation Project: Johnson reported we have finalized the contract with ETI. The balance will be paid in three payments, with the final one held back until we are sure we got what we wanted. By the first of February we should have our Local Area Network up and going. By the end of February we should have machines in the building communicating with each other and ORL. Johnson said he had not contracted with anyone yet for the training, but has spoken to several people who have used Interactive Training Technology (ITTC) and all gave good reports; V. Report on Voluntary Library Millage: Thomas explained the letter he wrote to Jerry Rose, City Attorney, about voluntary millage for the library. He hasn't received a reply. VI. Operations Budget for 1997: Harrison reported on the adjustments that have been made to the budget which includes adding money for gifts, long-term development, and A & P expenses, small equipment expenses such as typewriters and a fax machine, and building maintenance for air conditioners. Singleton moved to accept the budget with the corrections noted, Parsons seconded, and all voted AYE. VII. Trustees/Committee Reports A. Treasurer's Report: Parsons had nothing new to report. B. Alternative Funding: Singleton. said the last meeting was cancelled due to the weather. He reported he did have the check for the changing table in the Children's Department bathroom, so we need to order it and'get it installed. We should also get a plaque for appropriate recognition of this gift. Singleton suggested he and Maxey get together on children's automation software for an appeal to the Junior Civic League. Singleton is working with the Friends coordinating the fund raising efforts. He said he is waiting to see if there is any more logo submissions before designing the brochure. The next meeting was scheduled for January 20 at 2:00. C. Long range planning: Roberts reported he had spoken with Duree and she had suggested bringing staff in to help with long‘ - range planning, and she will also give him some suggestions for workshop facilitators.. D. Volunteers: Burdette said we need to reschedule the party that was canceled because of the weather. Harrison suggested that the week of April 13-19 is both National Library Week and National Volunteers Week, and that might be a good time to have the party. Thomas said Harriet Nieman said she is getting a liquor license and would not be available to us on a Friday or Saturday night. It was decided that the staff would discuss this and decide. It was suggested that the week after April 13-19 might be better, so we can recognize all of the volunteers who participated in Night of 1000 Stars. Pat Schram reported on the Lending Hands Project. She said the packets have keen put together, and the list of volunteers has gone to the Meals on Wheels Coordinator, and she is in the process of assigning our volunteers to her drivers. She said the media has been contacted and it will be covered. VIII. Election of 1997 Officers: Roberts moved for a continuation of the present officers for the 1997 year, Singleton seconded, and all voted AYE. IX. New Business: Thomas said he was concerned about the lack of ice and snow removal around the library because of the liability invilved. Harrison said since we are a City building, in the past the City has plowed the parking lot and salted the sidewalks. This time she called the day the library was closed, and they just said they would put us.on the list. Hartsell reported that Hayes & Sanders Book Store was going out of business, and they sold us several hundred dollars worth of books and 50% off. X. Adjournment:. Burdette moved to adjourn at 5:15, Singleton seconded, and all voted AYE. Respectfully submitted by Carolyn Diemente