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HomeMy WebLinkAbout1996-01-15 MinutesBoard of Trustees Meeting
Fayetteville Public Library
January 15, 1996
Present: Board Members Carol Phillips, Mark Burdette, Jeff Koenig, Michael Thomas,
and Steve Singleton; Library Director Linda Harrison; Ozarks Regional Director
-Karen Duree; Staff Members June Jefferson, Lynnaire Hartsell, and David
Johnson; NWA Times Reporter Rusty Garrett
President Thomas called the meeting to order at 4:00 p.m. The minutes for the December
11, 1995 meeting, after some discussion, were accepted by the board as recorded.
Correspondence and newspaper clippings were reviewed and discussed. Thomas
suggested sending press releases out on library stationery and dated.
Harrison asked for comments on the Statistical and Year End Financial Reports. Phillips
suggested that gifts be listed and itemized.Thomas asked about the impact of the first month
of voter registration. Johnson reported that the reference staff was pleasantly surprised by
the ease with which patrons had responded. The mechanics (paperwork and mailing) are
working out fine. Burdette asked about the increase in insurance costs indicated on the
Finance Balance Sheet. Jefferson will look into that. Phillips and Thomas suggested raising
the cost of requesting a book to cover the cost of printing the card as well as the postage,
which is all it covers now. D,gree thought $.50 might cover it. Other discussion concerned
the landscape and n a t e aai6c contract with all concurring that Z -Tech had done good job.
Koenig made a motion to accept, which Phillips seconded, and the 1995 Statistical and
Financial Reports were accepted unanimously.
Harrison asked, concerning the Statement of Revenue and Expenditures, that the board
adopt the budget figures adjusted at year's end to show that the library did not overspend.
This was accepted.The Book Endowment Fund budget was also approved as submitted.
Harrison announced that the library, thanks to contributions from James Holladay, John
Lewis, and Archie Schaffer, is now a member of the Chamber of Commerce at the $180
level. Koenig suggested that the library send someone to attend the morning meetings. It
was agreed that Harrison would attend the morning meetings and that the library would pay
for her breakfast.
Next, the discussion passed to the new pay matrix for city employees passed by the city
council last month. Library salaries were not included. Jefferson, through Harrison, sent a
letter to Don Bailey, City Personnel Director, asking that a library pay matrix be
recalculated to reflect the modification of the city's pay plan for 1996. Harrison said she
expects it to take Bailey a couple of months to prepare this, but the question then will be
whether to implement these adjustments immediately or wait until 1997. The library could
ask the City Council for a budget adjustment for implementing the new matrix in 1996. The
consensus of the board was to find out how much it's going to cost and ask the city council
for the increase. Harrison will report on this at the February meeting if possible.
In her report on SWEPCO's Energy Audit, Harrison said that they recommended the
lighting be upgraded, that the bulbs the library uses were phased out by the Energy Policy
Act of 1993. Koenig offered te-report-eti
nex me on w e is
Duree asked for special dispensation for the March 9 State Library Board Trustees
Workshop and the April 23 First Search Workshop, for people to be allowed to eat and
drink in the meeting room. To this all except Singleton consented.
On other business, Duree announced that Regional has advertised for a systems person to
implement automation.
The yearly election of officers followed. Thomas read a letter of resignation from Koenig,
who is resigning from the board after the March meeting because he is moving out of the
city limits. Phillips thanked Koenig for his help in getting the building and for his years on
the board. Mark Burdette was nominated and elected as Vice President. Carol Phillips was
re-elected as Treasurer. Steve Singleton was nominated by Koenig to be Secretary.
Singleton said he would hope the new board member to replace Koenig would do the job.
The nomination was withdrawn. Michael Thomas was re-elected as President.
Thomas recommended that a budget and Finance Oversight Committee be created, with
Phillips as Chair and Burdette as Finance Chair. ' : 11.. ::. .. i let
Burdette be Chair. Other commitees established included the Volunteer Development
Committee,with Burdette and Phillips; the Automation Oversight Committee; and the
Fu draising Committee, with Singleton as Chair and Harrison as member.
Thomas made a motion, seconded by Koenig, to go into executive session to discuss a
board matter. No decision for action was made at this session. The meeting adjourned at
5:30 p.m.
FOLLOW UPS
Jefferson will report on the question of insurance cost increases.
Harrison will report on increasing the charge for book requests to cover printing costs.
Harrison will report on progress toward implementing the new pay matrix.
Koenig will make recomendations for lighting upgrades.
Respectfully submitted by
Karin Wiggins