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HomeMy WebLinkAbout1993-04-12 Minutes1
Minutes
Fayetteville Public Library Board of Trustees Meeting 4/12/93 at 4:00 p.m.
Attending were: Bobbye Hay, Charles Kirchen and Jeff Koenig, Carol Phillips,
Ann Prichard - Trustees; Karen Duree, Ozarks Regional Library
Director; Linda Harrison, Fayetteville Library Director;
Alderman Len Edens; and Library staff.
Following the introduction of Trustee Prichard and introductions all around, the
minutes of the March 8, 1993 meeting were approved as presented.
No questions were raised regarding the Statistical and Financial Reports. The
Book Endowment Fund balances were also presented and discussed.
Linda Harrison reported that the security system is only for heat and smoke.
If the system is expanded, we would have to install our own control panel.
Concerning acceptance of the 1992 Audit Report, Linda reported speaking with
Yolanda Perez -Beltran (the City's Internal Auditor) about the line item
descriptions used in this report and those used by the City. Yolanda sees no
reason to change our descriptions if we are planning to develop a new chart of
accounts later this year that will more closely resemble the city's account
descriptions. The Trustees accepted the Audit Report with the understanding that
the account descriptions will be revised to coincide with those of the City.
On the footbridge, Cheryl Zotti requested up -dates for the three previous
estimates because she anticipated the loss of the available funds unless we
proceed with the project. The figures received were from Pinnell Construction
who stayed with his original figure of $3,500. Oakridge's estimate is for
$5,627, up from the original estimate of $1,122. Heckathorn's revised estimate
is for $5,483, up from the original $4,255. A Purchase Order has been issued
to Pinnell for the project and they anticipate starting in about three weeks.
Mr. Kirchen commented that the cement degradation is due to the use of salt on
the bridge. The funding will come from the $8,200 roll -forward. Carol asked
if we would receive the balance. Mr. Edens said he would cover that later.
Mr. Edens explained that as Chair of the Nominating Committee, he was appearing
with the Library Board to determine their thoughts on increasing the size of the
Library Board to seven members or to leave it at five members. Jeff Koening
asked if additions could be made by adding an additional member in 1994 and
another in 1995? Mr. Edens said that would be a Library Board decision. Carol
Phillips asked if we should decide now or vote for a change later? Mr. Edens
said the only problem would be the requirement to re-advertize for vacancies.
President Hay indicated that she sends a letter of notification for an upcoming
vacancy which includes suggested qualifications. She also indicated that the
Handbook for Trustees lists qualifications for Library Board members. Mr. Edens
indicated that his Committee will be asking each City Board and Commission to
submit a synopsis of what the board does and what qualifications are required.
Carol Phillips entertained a motion to delay increasing the Board size, Mr.
Kirchen seconded the motion. During discussion Mr. Koenig suggested a 6 -member
Board since terms, as defined by law, are for 6 years. He added that a larger
Board would add diversity and a better chance for a quorum. President Hay said
that an even -numbered Board would cause the problem of a tie vote. Mr. Koenig
stated that a tie -vote is a no -vote. The motion passed with two votes for, one
against, and one abstention. Mr. Edens asked that a letter be sent to the City
Clerk notifying her of this Board's decision to increase or not to increase the
size of the Board. Mr. Edens suggested that if we have specific questions for
applicants, that we should submit those questions to the Nominating Committee.
Referring to the By -Laws, Mrs. Hay asked if the Board is enlarged, should we
think about increasing the number of officers? She then asked Jeff Koenig to
postpone his request for the election of a new Vice President/Secretary until
the Board decides on the number of members. Mr. Koenig said he would agree if
someone else took the Minutes. Mrs. Hay asked Linda Harrison if she would
prepare the Minutes this time. Jeff asked that someone on staff be assigned to
do this all the time. Linda explained that neither she nor anyone on the staff
has the time. Mrs. Phillips suggested separating the offices of Vice President
and Secretary and asking Ann to be Secretary. Jeff so moved, Carol seconded and
the motion passed.
As to the Sales Tax, Mr. Edens reported that he has heard no negative reactions
to the Sales Tax, with the exception of letters to the editor. Mrs. Hay asked
if the city funding for Operations would be affected. Mr. Edens said "probably
not," but that Ben Mayes would know for sure. He indicated that if passed, the
tax will begin to be collected June 1 and the City would begin receiving it
sometime in July. He also indicated that the current 5 -year Capital Improvements
Program will become a 7 -year Program so that we will be receiving the 5 -year
amount over a 7 -year period.
Jeff Koenig moved that the Board formally endorse the Sales Tax. Carol Phillips
seconded the motion which passed unanimously. Mr. Koenig cautioned against the
use of the term "rededication" in any of the Sales Tax information issued by the
Library, as an entity of the City.
In other business, Mim Neralich, Head of Children's Services reported on how she
has decided to spend the Frances Vaile bequest of $1,000. Items to be built by
Rick Loots are a paperback rack, bird cage stand, cork bulletin board, counter-
top display and a bin for displaying baby books. Mim also reported on the
Springfest Committee's decision for one-third of the proceeds from the Trout
Fishing in America benefit to be given to the Children's Department_ Mrs. Hay
asked if Linda knew of this and Mim said that she had mentioned it. Mrs. Hay
then stated that whenever the name of the library is used, it should go through
Linda Harrison. END OF TAPE
Linda distributed copies of City -generated Sales Tax information.
The meeting was adjourned.
Submitted by,
Linda Harrison