HomeMy WebLinkAbout1991-11-11 MinutesFayetteville Library Board Meeting
November 11, 1991
Present: Cam Crouch, Bobbye Hay, Jeff Koenig, Charles Kirchen and Carol
Phillips, Board members, Linda Harrison, Fayetteville Library
Director, Karen Duree, Ozark Regional Library Director and
June Jefferson, Fayetteville Staff Member
Guests: Gordon Reynolds, Heckathorne Construction, Bill Browner
Haley and Associates, and Steve Davis Budget Coordinator
City of Fayetteville
Bobbye Hay, President, called the meeting to order at 4:00 p.m.
The minutes of the October 14, 1991 meeting were accepted as written.
Linda Harrison reported that change order #2 was for $3057.00 to cover the
costs of $990. for sewer line between the buildings and $2066.89 for telephone
conduit. Charles Kirchen motioned and Carol Phillips seconded that we
recommend to the city that these be paid. Motion passed.
It was announced that the contract only called for the ceiling in the Med-Ark
building to be touched up. The meeting moved to the building to review the
ceiling. After reviewing Carol Phillips motioned and Charles Kirchen seconded
that the building be accepted as is for repair of the ceiling and the brick
walls. Motion passed.
Bobbye Hay signed off on a $500. change order.
Linda Harrison stated that she was concerned as to money available in the
contingency fund. To date $12,375. has been used to pay Graves for asbestos
removal and $1,700. for balance of work by Heckathorne.
Bobbye Hay reviewed the follow-up items:
1. Signs - Linda reported that only 1 more sign has been posted. She will
check again.*
2. Mr. Kirchen reported that he had reached Root and Butterfield schools. He
will try the others again.*
3. Meeting between AT&T resulted in a change order.
4. Letter to David Cox resulted in change order #1.
5. Problem of patron with lost book - Linda reported they are proceeding with
the policy.*
6. Report on workshops - 6 members attended the workshop in Ft. Smith. They
went in the ORL van, Genie Donovan and Karen Duree were participants in the
program. The program concerned the constitutional amendment to raise the
millage cap. They suggested that libraries are not very visible in their
communities, there should be more networking, more cooperation between
libraries, a sharing of resources and the problem of literacy should be
addressed. The Fayetteville Library will offer a room for tutors and students
for literacy training.
2.
Linda Harrison gave the librarians report: Circulation is
revenues and ledgers, costs for expansion funds should be
expansion funds. It is not a single line item but should be
report.
Linda Harrison reported that Little Caesar's will be
January with the proceeds to be given to the children's
Carol Phillips reported that to date we have received
raising drive. She reports expenses of $740.87.
up and under
taken out of
on a detailed
opened the 1st day of
library.
$11,844.66 in the fund
Linda Harrison distributed appraisal forms for non-exempt and management
forms. They are to be reviewed and discussed at the next meeting. Exempt and
non-exempt employees were discussed.*
Karen gave an update on the construction project. Gordon Reynolds of
Heckathorne told Karen that ORL would be moving into the building during the
week of December 15th.
Carol Phillips gave an update on the fund raising project. She attended the
Rockefeller workshop. There were attendees from all over the state and they
could not believe we had received $12,000. off of our mailing list. They also
stated that if you have not given a good performance before they will not
respond to your call for help. They added that it was a good idea for all the
staff to give and to have this publicized, letting the public know that your
staff is behind this.
Carol advised that she would like to feature a staff member weekly as to how
they feel about working with the public, the library, etc.*
They also said you should target 100 letters to the top 100 people in the
community. Speaking to boards, groups, etc. usually does not garner much
support. Direct contact with budget chairman's, presidents usually realizes
more funds. Of the 122 billion dollars that was given to charity in 1990 83%
of this was given by the man off the street.
They suggested that the library patron list be contacted, offer them an
incentive for donating to the fund.
Carol distributed letters for review. The Board selected one to be used for
distribution to the top 100. Linda will get the letters ready for
distribution.*
Linda gave an update on the 1992 budget. The budget is at the printer with
distribution due for November 15. The Board will meet on retreat on 22nd to
look at the city financial status. There will be public hearing on November
26th. The library is slated for $240,394. for operation money, which includes
2 insurances ( workers comp and building insurance -which is a total of $4,000.
or $5,000.; $235,000. on the capitol side; $253,000. for library expansion and
Heckathorne Construction rolled forward; and $70,000. for book purchases.
On November
fee. Kevin
that. They
12 the Planning Committee will discuss the proposed green space
Crosson will recap the years 1988-1992 and the library comes under
are discussing increasing the green space fee.
3.
The budget approval is slated for December 17th.
Linda asked the Board to consider a change of policies on cost for replacement
of lost paperbacks (mass market) from .50 to $1.00. The Board agreed that is
reasonable and should be put into affect.
Linda reported that she has had a request for a wedding reception to be held
in the conference room. After discussion Linda was to go back and ask if they
are aware of the no smoking and no alcohol rules that are in effect concerning
this room.*
A report on the Book Sale was given: $1600. in books, $1,000. for the silent
auction. $400. for membership, for a total of $3,000. They have added to
their membership this year.
Item 7C - Discuss the Loss of books attributable to first-time library users
was tabled until the following meeting.*
Karen Duree queried the janitorial service that is currently being used.
Linda reported that it will be rebid in January. There was a sub -contractor
and he was doing an excellent job but he quit in August and things have been
going down hill since that time.
Cecila Butt, wife of Judge Butt, ardent supporter of the library, recently
died. Library Board members contributed to a donation to be given to the
judge for the memorial garden being established in her memory.
FOLLOW-UP:
1. Signs being posted
2. Mr. Kirchen contacting school PTA's
3. Patron with lost book
4. Appraisal forms for staff
5. Feature a staff member weekly for fund drive
6. Carol letters for top 100
7. Wedding reception - smoking and alcohol
8. Discuss loss of books - 1st time library users (7c - November meeting)
Meeting adjourned at 5:50 p.m.
Respectfully submitted.
CAM CROUCH
Vice-President/Secretary