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HomeMy WebLinkAbout1991-10-14 MinutesFayetteville Library Board Meeting October 14, 1991 4:00 p.m. Present: Cam Crouch, Bobbye Hay, Jeff Koenig, Charles Kirchen and Carol Phillips, Board members, Linda Harrison, Fayetteville Library Director, Karen Duree, Ozark Regional Library Director and June Jefferson, Fayetteville staff member The minutes of September 9 and 23, 1991 were accepted as written. Bobbye Hay commented on the items that were marked for follow-up action, saying that was a very good idea. FOLLOW-UP: 1. * Linda reported that signs were erected by the city. There are more to come. 2. Carol reported that the fliers are made up ready for distribution. Jeff reported that the fliers should only be 1/3 of a sheet due to the weight factor when mailing them along with statements. Carol especially wanted to thank Mary Loots for doing the fliers/bookmarks/posters. It was decided that since the fliers were already made up they will be distributed through all service clubs and grocery stores. 3. *Linda reported that the list she had received did not have the dates of the PTA meetings. Mr. Kirchen will call and verify dates and get back to the Board. 4. Carol reported that Mary Neralich and Mary Loots have agreed to provide a program to any area service club that needs one. 5. Linda reported that thank you notes have been mailed out to donors. 6. Linda reported that a letter has been sent out to Steve Davis reporting our preferences on books versus equipment. NEW BUSINESS: Linda gave the librarians report. Circulation is up 10% from 1990. It was accepted as presented. The financial report was corrected and filed as presented. Linda was advised by Bobbye that the restricted fund balance should be corrected for purchases and reported at the end of the year. An update on the construction project was given. A memo has been received from David Cox advising that Heckathorne, contractors, have requested a six week extension due to asbestos. Jeff Koenig recommended that all subs be polled for increased costs and everyone submit their change orders at one time. All Board members agreed that the extension until May 12, 1991 is reasonable and was accepted. * Linda will reply in the affirmative. A change order for the sewer line for Med-Ark is needed. Excavation revealed metal line will be needed underneath the ramp between the buildings versus 2. plastic due to the weight of the walkway. *There will be a meeting between AT&T and the librarians on Wednesday, October 16 to discuss the conduit between the buildings. *A letter will be sent to David Cox asking the Heckathorne Construction Company to provide a list of the costs. As of 10/14/91 we have received $4,850. in response to our letters, with an additional $43.50 contributed to the buckets in the library. Discussion followed as to where to put the money in the financial balance sheet. An account will be established just for the expansion fund drive. The 1992 budget was discussion. The trade off equipment for books was agreed upon. Bobbye Hay reported on the increase of fire and policemen for the city and the decrease of library funds. They are projecting a $800,000. reduction with $100,00 coming out of the library budget, which equates to 42% of our $237,925. This will be result if an increased millage is not passed. The options of what could be done if this transpired were discussed, some of them being a reduction in hours from 56 to 44, a 22% reduction, a cut of 3 employees from the current 15. Karen Duree stated that she thought the children's program might have to go if it came to this, especially if the taxpayers will not support the library. A possibility of being open from Tuesday noon through Friday was discussed, genealogy could be cut also, telephone reference information cut. *Linda Harrison presented the problem of a patron with a lost book, valued at $10.75. The patron insists she returned the book, even though a thorough search has been made and it has not been found. The patron states that she will sue the library if she is charged for the book. The Board decided that the loss should be handled in the standard manner, and she should pay for the lost book. The use of a standard form to be used in the evaluation of the Library Director was discussed. Carol Phillips motioned, seconded by Charles Kirchen that the old city form continue to be used in the yearly evaluation. Motion passed. *Workshops were discussed: The Moneytree Workshop sponsored by the Rockefeller Foundation on how to do a fund raiser, October 31 and Library Power, From Knowledge to Prosperity on October 30. Charles Kirchen motioned, seconded by Jeff Koenig that Carol Phillips attend the 31st, to be paid for by library funds. Motion passed. Bobbye Hay will attend the meeting on the 30th and go down with Karen Duree. Bobbye Hay emphasized that all Board members should attend meetings as they are called. Carol Phillips spoke on the additional letters that are to be sent out. 3. FOLLOW-UP: 1. Additional signs being erected by the city 2. Verifictiion of dates of PTA meetings 3. Report on meeting between AT&T and librarians on conduit 4. Letter to David Cox asking for list of costs from Heckathorne Const. 5. Problem of patron with lost book 6. Report on workshops attended by Board members Meeting adjourned at 5:05 p.m. Respectfully submitted. dern/azzei_i CAM CROUCH Vice-President/Secretary