HomeMy WebLinkAbout1991-09-23 MinutesBoard of Trustees Meeting Fayetteville Public Library September 23, 1991 Present: Cam Crouch, Bobbye Hay, Jeff Koenig, Charles Kirchen and Carol Phillips, Board Members; Linda Harrison Fayetteville Library Director; Karen Duree, Ozark Regional Library Director; Steve Davis, Budget Officer, City of Fayetteville; John Merrill, City Planning Manager and Mark Minton, The Morning News, Springdale. The Meeting was called to order at 11:00 a.m. by Library Chairman, Bobbye Hay. Steve Davis discussed the transfer of funds and capitalization of books for the Fayetteville Library. This is $43,000. for equipment, $65,000. for books and over $200,000. for operating expenses. The question of workers compensation and insurance had been discussed and Mr. Davis assured the Board that this will be funded. We have been allocated $42,957. for equipment and $50,000. for books by the city. Bobbye Hay talked about the capitalization last year and reported that our funding for books last year was $58,000. After the capitalization we are now being given $50,000. and this is not enough to meet our needs. Mr. Davis reported that in 1990 there was zero funding, plus a cut; in 1991 we were held even and in 1992 we are being given a 2 1/2% increase. He reported that the transfers to the library has gone up 9% yearly. He also stated the CIP is merely a planning tool and changes can be made each year. Mr. Davis requested Bobbye Hay and Linda Harrison to review the equipment list and decide what money in the equipment list could be eliminated and moved over to the book purchases. That way the Fund Drive can work toward funding equipment that is needed. The growth rate for the city was discussed. projected rate of 45,000 for the 1990 census, Davis stated that the projected growth rate was between 4-6%. The 1980 census was 36,000, a which came in at 42,099. Mr. 2%, but it is actually running The Washington County millage and the division and distribution of funds was discussed. *The Board recommended, with a consensus that a letter as to the Boards preference for the equipment and books Mr. Davis requested that in the future communication be Board and the city before we get to the CIP process. be sent to Steve Davis funding distribution. undertaken between the Finalization for the Fund Drive report was given by Carol Phillips. She thanked Cam Crouch for arranging for the media coverage for the groundbreaking. Jeff Koenig reported that letters are to be printed by end of week, then to Linda and on to Carol for mailing out of MAILCO. Carol stated that envelopes must show Friends address in order to be mailed through their MAILCO account. The first mailing will be October 7 and a second mailing to individuals, CEO's, businesses, corporations on November 11. Carol reviewed book mark designs, recognition of individuals, etc. A large extended scroll 2. paper will be used in the library and each individual donation will be written on the paper. A small envelope will be included in the outgoing letter for return to the Library. Carol reported that Carolyn DeLisle, President of the Friends, had said members would be available to help at the Oktoberfest, but if another means could be found she would appreciate it, because they will be in the process of getting ready for their annual book sale, and that would be an added burden. Carol stated that she thought a better idea would be to walk through the crowd during the noon hour and pass out bookmarks and literature, rather than have a booth. The Board agreed that this would be the best and agreed to assist. Carol expressed her thanks to the Friends of the Library and concern that we should thank you. The incoming funds for the fund drive will be handled by Carol Phillips. As the envelopes come into the Library they will be earmarked by Linda and given to Carol who will put them into an account, which Bobbye Hay will assist her in setting up properly. *The question of sending out thank you notes to donors was discussed and will be discussed and a decision made at the November meeting. Linda and Carol will work on the handouts for the Oktoberfest. Carol reminded the Board that the funds received will be used for equipment, not for books, and anyone inquiring should be advised of this. *Carol suggested that Mary Loots and Mim Neralich might be asked to visit some of the civic organizations to make their skit presentation. They put on an excellent program and might be willing to work with the Board in this way. She will check with them as to their willingness and availability. The meeting adjourned at 11:50 p.m. Respectfully submitted, / / CAM CROUCH Vice-President/Secretary FOLLOW-UP 1. Letter be sent to Steve Davis as to our preference for equipment and books funding distribution. 2. Thank you notes for donors to fund drive. 3. Mary Loots and Mim Neralich to present skit to civic organizations.