HomeMy WebLinkAbout1991-09-23 MinutesBoard of Trustees Meeting
Fayetteville Public Library
September 23, 1991
Present: Cam Crouch, Bobbye Hay, Jeff Koenig, Charles Kirchen and Carol
Phillips, Board Members; Linda Harrison Fayetteville Library
Director; Karen Duree, Ozark Regional Library Director; Steve
Davis, Budget Officer, City of Fayetteville; John Merrill, City
Planning Manager and Mark Minton, The Morning News, Springdale.
The Meeting was called to order at 11:00 a.m. by Library Chairman, Bobbye Hay.
Steve Davis discussed the transfer of funds and capitalization of books for
the Fayetteville Library. This is $43,000. for equipment, $65,000. for books
and over $200,000. for operating expenses.
The question of workers compensation and insurance had been discussed and Mr.
Davis assured the Board that this will be funded.
We have been allocated $42,957. for equipment and $50,000. for books by the
city. Bobbye Hay talked about the capitalization last year and reported that
our funding for books last year was $58,000. After the capitalization we are
now being given $50,000. and this is not enough to meet our needs.
Mr. Davis reported that in 1990 there was zero funding, plus a cut; in 1991 we
were held even and in 1992 we are being given a 2 1/2% increase. He reported
that the transfers to the library has gone up 9% yearly. He also stated the
CIP is merely a planning tool and changes can be made each year.
Mr. Davis requested Bobbye Hay and Linda Harrison to review the equipment list
and decide what money in the equipment list could be eliminated and moved over
to the book purchases. That way the Fund Drive can work toward funding
equipment that is needed.
The growth rate for the city was discussed.
projected rate of 45,000 for the 1990 census,
Davis stated that the projected growth rate was
between 4-6%.
The 1980 census was 36,000, a
which came in at 42,099. Mr.
2%, but it is actually running
The Washington County millage and the division and distribution of funds was
discussed.
*The Board recommended, with a consensus that a letter
as to the Boards preference for the equipment and books
Mr. Davis requested that in the future communication be
Board and the city before we get to the CIP process.
be sent to Steve Davis
funding distribution.
undertaken between the
Finalization for the Fund Drive report was given by Carol Phillips. She
thanked Cam Crouch for arranging for the media coverage for the
groundbreaking. Jeff Koenig reported that letters are to be printed by end of
week, then to Linda and on to Carol for mailing out of MAILCO. Carol stated
that envelopes must show Friends address in order to be mailed through their
MAILCO account. The first mailing will be October 7 and a second mailing to
individuals, CEO's, businesses, corporations on November 11. Carol reviewed
book mark designs, recognition of individuals, etc. A large extended scroll
2.
paper will be used in the library and each individual donation will be written
on the paper. A small envelope will be included in the outgoing letter for
return to the Library.
Carol reported that Carolyn DeLisle, President of the Friends, had said
members would be available to help at the Oktoberfest, but if another means
could be found she would appreciate it, because they will be in the process of
getting ready for their annual book sale, and that would be an added burden.
Carol stated that she thought a better idea would be to walk through the crowd
during the noon hour and pass out bookmarks and literature, rather than have a
booth. The Board agreed that this would be the best and agreed to assist.
Carol expressed her thanks to the Friends of the Library and concern that we
should thank you.
The incoming funds for the fund drive will be handled by Carol Phillips. As
the envelopes come into the Library they will be earmarked by Linda and given
to Carol who will put them into an account, which Bobbye Hay will assist her
in setting up properly.
*The question of sending out thank you notes to donors was discussed and will
be discussed and a decision made at the November meeting.
Linda and Carol will work on the handouts for the Oktoberfest.
Carol reminded the Board that the funds received will be used for equipment,
not for books, and anyone inquiring should be advised of this.
*Carol suggested that Mary Loots and Mim Neralich might be asked to visit some
of the civic organizations to make their skit presentation. They put on an
excellent program and might be willing to work with the Board in this way.
She will check with them as to their willingness and availability.
The meeting adjourned at 11:50 p.m.
Respectfully submitted,
/ /
CAM CROUCH
Vice-President/Secretary
FOLLOW-UP
1. Letter be sent to Steve Davis as to our preference for equipment and books
funding distribution.
2. Thank you notes for donors to fund drive.
3. Mary Loots and Mim Neralich to present skit to civic organizations.