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Home My WebLink About1991-09-09 MinutesBoard of Trustees Meeting Fayetteville Public Library September 9, 1991 Present: Cam Crouch, Bobbye Hay, Jeff Koenig, Charles Kirchen and Carol Phillips, Board members, Linda Harrison, Fayetteville Library Director, Karen Duree, Ozark Regional Library Director and June Jefferson, Fayetteville staff member. The meeting was called to order at 4:02 p.m. by Library Chairman, Bobbye Hay. Minutes were approved as submitted. Linda Harrison gave the financial report. She noted that the statistical report is up from last year. The total in cash reported was corrected. She also reported that there is some designated interest in both the McLucas and Yeater accounts. The interest in line item 3701 has been corrected. Bobbye Hay suggested that comments and questions on the previous minutes submitted be held until next month, due to the time restriction. Linda reported that the weeks closing of the library went very well. However, the filing of the catalog cards was not accomplished. Linda brought the question of what is an "immediate family" member concerning an employee on sick leave to the Board for discussion. Jeff Koenig moved that we accept one household as immediate family and not have 2 households. Carol Phillips seconded, motion passed. A policy on the return of audio -videocassettes was discussed. Carol Phillips offered a policy that if checked out at the Fayetteville Library they should be returned to Fayetteville. Mr. Kirchen seconded motion, motion passed. The problem of having a designated party responsible when teachers bring students to the library was discussed. Linda suggested that when classes come in teachers be responsible and books cannot leave the classroom, plus children cannot checkout books on their own library cards at that time. Carol Phillips motioned that this suggestion be accepted, Mr. Kirchen seconded, motion passed. The question of having a smoke free library building was put on hold until the city decided what to do with their smoke free policy. Linda Harrison presented a question of policy versus public relations. The subject was a lost book and how to handle the payment. After much discussion Carol Phillips motioned that the $31.00 for the book be paid from miscellaneous funds to Ozark Regional Library, who had requested the book on an inter -library loan, that Linda Harrison speak to the patron and advise her that if this happens again there will be no further books on ILL, and that Karen Duree, Ozark Regional Library Director be thanked for her cooperation. Jeff Koenig seconded, motion passed. Linda Harrison brought the Board up to date on the construction project. Mr. Cox reported that he has found no law that asbestos has to be removed. Harold Dahlinger, David Cox and Mr. Theilen will be meeting later in the week. 2. A letter will be sent to Gordon Reynolds of Heckathorne to proceed with the project. *Karen Duree suggested that Linda Harrison contact the city about putting up signs about the new exit. Linda reported that the 5 year Capital Improvements Program is to be presented on 9/11/91 and to be approved 9/17/91. Bobbye Hay will check with the city and see what happened to the book purchase funds. Carol Phillips reported on the Fund Raising Drive: Jeff Koenig has given her a list from the Chamber of Commerce for labels. Bobbye Hay will report back after the Friends meeting on September 19th. Linda will get the Malcomb Forbes quote from Mr. Kirchen. Cam will check with the newspapers and television stations for the best time. Linda reported that a form for Oktoberfest is being sent to her. The booth must be both Saturday and Sunday. The Library staff will work on a bookmark to hand out. * Jeff Koenig needs something that he can take to the banks for inclusion in bank statements. When the Board meets on the 23rd plans will be finalized. *Mr. Kirchen reported that the dates of the PTA meetings will be delivered to Linda. It was decided that the actual time for contacting the public would be after Oktoberfest. Letters to be mailed out October 7th by MAILCO. Linda announced that the Arkansas Library Association will be meeting September 29 -October 1, anyone wishing to attend should contact her. Mim Neralich and Mary Loots will be guest speakers at the Northwest Arkansas Library Association meeting, September 17, 5:45 p.m., at AQ Chicken. Everyone was invited to attend. Meeting adjourned at 5:30 p.m. Respectfully submitted, ge277v 0 Le- L'd CAM CROUCH Vice-President/Secretary FOLLOW-UP 1. Contacting the city about putting up signs for the new exit. 2. A flier for inclusion in the bank statements. 3. PTA meeting dates.