HomeMy WebLinkAbout1991-08-22 MinutesBoard of Trustees Meeting Fayetteville Public Library August 22, 1991 Present: Board Members, Cam Crouch, Bobbye Hay, Jeff Koening and Carol Phillips; Library Director Linda Harrison; Ozark Regional Library Director Karen Duree; David Cox, Transportation Services Manager, City of Fayetteville; Laleh-Amirmoez Sadeghi, Hailey/Associates Architects and Gordon Reynolds, Heckathorne Construction. The meeting was called to order at 1:30p.m. by Bobbye Hay, Chairman. David Cox reported that he has passed the question of encapsulation along to the city attorney, Jerry Rose, as to whether we might have any future problems. Such as: 1. Any federal laws or regulations that we have to deal with by doing encapsulation rather than removal. 2. In 4 or 5 years down the road will there be a problem if we have to deal with complete removal. Bobbye Hay read the letter from Mr. Dahlinger to Mr. Kevin Crosson. Laleh-Amirmoez Sadeghi reported that using tile versus carpeting for flooring in phase 6 would be a saving of $7,875. There is also a deductive alternate of $1600. to repaint the soffit and replace light fixtures on the outside. Karen Duree suggested that the Board give some thought to a fund raiser rather than just starting to make cuts. Discussion followed and the ideas that came forth were we could contact Friends of the Library for help, send speakers to the civic groups to address our problem and ask for assistance and use the Chamber of Commerce mailing list to do a letter for a fund raiser. All these ideas are possible. Jeff Koenig will check with the Chamber of Commerce and also inquire as to whether there are individualized member lists of the organizations. Gordon Reynolds reported that he has not had sufficient time to do all the deductive alternatives. He has roughly $9900. and that is all in floor covering. Linda Harrison reported that the furniture costs for the building have been moved to the 1992 capital budget. David Cox reported that the City of Fayetteville might be able to help with funds if we have used up all our contingency funds. Jeff Koenig made a motion that contingent upon a favorable opinion from the city attorney we keep the scope of the project as is and move on with the project. Carol Phillips seconded the motion. Motion passed. David Cox will check on waiving the bid process on encapsulation. 2. Gordon Reynolds requests a letter to Heckathorne from the Board that they proceed with the encapsulation. This will be forthcoming depending upon the opinion received from the city attorney. Bobbye Hay will check with Friends of the Library, Jeff Koening with the Chamber of Commerce as to their support and then a meeting will be called to draft a letter to be sent out for support. Bobbye Haye discussed the letter received from Mrs. Woltzen. It was decided to send him a letter thanking him for his support of the library and his suggestion, but telling him that there is no money available. Bobbye Hay will draft a letter to be used for fund raising for the Board to review at the next meeting. The donation of books and literature by the Klux Klux Klan was discussed. If they wish to donate items they must understand that they will go through the collection/development procedure as is done with all other books in the library system. The meeting was adjourned at 2:35p.m. Respectfully submitted, 4_.,() CAM CROUCH Vice President/Secretary