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HomeMy WebLinkAbout1991-08-12 MinutesBoard of Trustees Meeting Fayetteville Public Library August 12, 1991 Present: Board Members Cam Crouch, Charles Kirchen, Jeff Koenig and Carol Phillips; Library Director Linda Harrison; Ozark Regional Library Director Karen Duree and June Jefferson, library staff. The meeting was called to order at 4:00 p.m. by Cam Crouch, Vice -President. Minutes of the meetings of July 8 and 30th which had been included in the agenda were accepted as written. After reviewing the minutes of August 7th those minutes were also accepted as written. Under old business Linda Harrison reported that she had sent a list of equipment and furniture to the man who was interested in donating a gift to the library. To date she has not heard from him. The Librarian's report was reviewed and discussed. Linda reported that the circulation is up by 22% from July 1990. The library jars are averaging about $48.00 a month. Linda requested that Carol give her the CD numbers for the Yeater and McLucas funds so she can keep track of the incoming interest money. That way she can keep her designated funds balance more accurate. Linda reported that she had spoken to Harold Dahlinger on Thursday, August 8, and that he is going to recommend to Mr. Linebaugh and Mr. Crosson that encapsulation be done rather than total removal of the asbestos. He is trying to keep the construction contract valid. He also said that the city does not have the $75,000. available to put into the contract, nor does the library. The Board discussed the cost of encapsulation as opposed to complete removal. The figures as presented by Mr. Theilen were reviewed. Items that would be done under encapsulation and items that are already covered by the contract were discussed. A figure of approximately $10,000. for encapsulation was arrived at for the total cost. The board discussed going the route of encapsulation, showing good faith that we are trying to make this work as the most financially cost effective means. Also that we explore and see if there was an environmental statement signed by the owners before the sale, with the possibility of recourse in recapturing the money to remove the asbestos from the Med-Ark building. Loleh-Amirmoez Sadeghi reported that she had written a letter to the city engineer when this project started asking him about asbestos, but had never received a reply. At the initial meeting Harold Dahlinger had reported that Don Bunn had taken a sample for asbestos, but that the sample and the result had both gotten lost. All these items can be presented to the City Board when the presentation is made and the fact that we took the choice which was most cost effective for the city by taking the lesser charge of $10,000. versus $75,000. We should also look into the possibility of the cost of the building being lowered to the city if asbestos was found and the library was not then notified. Linda said that she, Karen, Loleh and Gordon had met on Monday morning to work on possible deductions that can be made on the contract. He will have these figures ready for the August 22nd meeting. 2. Jeff Koenig made a motion that the board adopt the encapsulation option and try to recover costs associated with such from the city. Carol Phillips seconded. Motion passed. Linda will assemble all the items that are needed to make the presentation on September 17. She will ask the city for the documents related to the purchase of the property. Linda will ask Gordon to work on deductions totaling between $10,000. and $15,000. instead of the $75,000. Jeff reported that he had studied the conduit system on the building and that we could not really gain anything by getting the conduit ahead. He advised us that we should steer away from the wireless system because they have a history of false alarms. We should stay with surface conduit. Linda reported that the only difference in the 1992 budget, designated funds, will be that we will have more funds available than anticipated. This has been brought about by the changes of staffing levels and the benefit packages. These have been taken out of the 1991 budget and will leave a larger fund balance in 1992. Linda reported that the performance evaluation plan is coming along. The staff has a concern about the evaluation not having their being evaluated on their dealing with the public. They want to add this to the evaluation. They will work on completion of this as well as the policy and procedure dealing with difficult patrons, dangerous patrons, etc., during the week of August 26 - September 2 when they are closed for workshop. The meeting was adjourned at 5:15 p.m. Respectfully submitted, 72)711,4Leki CAM CROUCH Vice President/Secretary