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HomeMy WebLinkAbout1991-08-12 MinutesBoard of Trustees Meeting
Fayetteville Public Library
August 12, 1991
Present: Board Members Cam Crouch, Charles Kirchen, Jeff Koenig and Carol
Phillips; Library Director Linda Harrison; Ozark Regional Library Director
Karen Duree and June Jefferson, library staff.
The meeting was called to order at 4:00 p.m. by Cam Crouch, Vice -President.
Minutes of the meetings of July 8 and 30th which had been included in the
agenda were accepted as written.
After reviewing the minutes of August 7th those minutes were also accepted as
written.
Under old business Linda Harrison reported that she had sent a list of
equipment and furniture to the man who was interested in donating a gift to
the library. To date she has not heard from him.
The Librarian's report was reviewed and discussed. Linda reported that the
circulation is up by 22% from July 1990. The library jars are averaging
about $48.00 a month. Linda requested that Carol give her the CD numbers for
the Yeater and McLucas funds so she can keep track of the incoming interest
money. That way she can keep her designated funds balance more accurate.
Linda reported that she had spoken to Harold Dahlinger on Thursday, August 8,
and that he is going to recommend to Mr. Linebaugh and Mr. Crosson that
encapsulation be done rather than total removal of the asbestos. He is trying
to keep the construction contract valid. He also said that the city does not
have the $75,000. available to put into the contract, nor does the library.
The Board discussed the cost of encapsulation as opposed to complete removal.
The figures as presented by Mr. Theilen were reviewed. Items that would be
done under encapsulation and items that are already covered by the contract
were discussed. A figure of approximately $10,000. for encapsulation was
arrived at for the total cost.
The board discussed going the route of encapsulation, showing good faith that
we are trying to make this work as the most financially cost effective means.
Also that we explore and see if there was an environmental statement signed by
the owners before the sale, with the possibility of recourse in recapturing
the money to remove the asbestos from the Med-Ark building. Loleh-Amirmoez
Sadeghi reported that she had written a letter to the city engineer when this
project started asking him about asbestos, but had never received a reply. At
the initial meeting Harold Dahlinger had reported that Don Bunn had taken a
sample for asbestos, but that the sample and the result had both gotten lost.
All these items can be presented to the City Board when the presentation is
made and the fact that we took the choice which was most cost effective for
the city by taking the lesser charge of $10,000. versus $75,000. We should
also look into the possibility of the cost of the building being lowered to
the city if asbestos was found and the library was not then notified.
Linda said that she, Karen, Loleh and Gordon had met on Monday morning to work
on possible deductions that can be made on the contract. He will have these
figures ready for the August 22nd meeting.
2.
Jeff Koenig made a motion that the board adopt the encapsulation option and
try to recover costs associated with such from the city. Carol Phillips
seconded. Motion passed.
Linda will assemble all the items that are needed to make the presentation on
September 17. She will ask the city for the documents related to the purchase
of the property.
Linda will ask Gordon to work on deductions totaling between $10,000. and
$15,000. instead of the $75,000.
Jeff reported that he had studied the conduit system on the building and that
we could not really gain anything by getting the conduit ahead. He advised us
that we should steer away from the wireless system because they have a history
of false alarms. We should stay with surface conduit.
Linda reported that the only difference in the 1992 budget, designated funds,
will be that we will have more funds available than anticipated. This has
been brought about by the changes of staffing levels and the benefit packages.
These have been taken out of the 1991 budget and will leave a larger fund
balance in 1992.
Linda reported that the performance evaluation plan is coming along. The
staff has a concern about the evaluation not having their being evaluated on
their dealing with the public. They want to add this to the evaluation. They
will work on completion of this as well as the policy and procedure dealing
with difficult patrons, dangerous patrons, etc., during the week of August 26 -
September 2 when they are closed for workshop.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
72)711,4Leki
CAM CROUCH
Vice President/Secretary