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HomeMy WebLinkAbout1991-08-07 MinutesBoard of Trustees Meeting Fayetteville Public Library August 7, 1991 Present: Board Members Cam Crouch, Bobbye Hay, Charles Kirchen; Library Director Linda Harrison: Ozark Regional Library Director Karen Duree; City of Fayetteville David Cox; Hailey/Associates Architect Bill Browner and Laleh- Amirmoez Sadeghi; Gordon Reynolds - Heckathorn Construction Co. and Lee Theilen asbestos removal contractor from Ft. Smith. Attending the meeting as a representative of the Northwest Arkansas Times was Stuart Penn, reporter. The called meeting was called to order at 1:30p.m. by Bobbye Hay, President. Mr. Lee Theilen reported on the results of the samplings that had been provided to him by Harold Dahlinger, City of Fayetteville. The tests were taken throughout various areas in the library. They did the sheet vinyl flooring the 12x12 tiles, the 9x9 tiles and the mastic underneath. The results were: Vinyl asbestos tiles, 9x9 - 3% Mastic underneath - 15% Newer 12x12 tiles - 0% Mastic underneath tiles - 10% Vinyl sheet flooring - 0% The exposed areas - 20-80% Mr. Theilen reported that if there is 1% results on the asbestos that is cause for concern. Mr. Theilen presented an estimate on removal of asbestos and discussed his proposal. David Cox asked the Board if they wanted to do a complete or partial removal of the asbestos. Discussion followed. The estimate presented by Mr. Theilen covers : Item 1: Remove vinyl sheeting upstairs - $44,875. Item 2: Downstairs - $11,280. Item 3: Removal of 9x9 tiles - $3,250. Total -$59,405. Added to this are the costs of moving books and equipment and replacement of vinyl tile in the children's library for a total of $75,000. Gordon Reynolds, Heckathorn project manager, reported that they could not penetrate asbestos. At this time there are others jobs that can be done, but the time will come when they are unable to do other things. Discussion followed on how to come up with the needed $75,000. Phase 6 - Gordon Reynolds reported that the sub -contractor said he could 2 save $42,700. on phase 6, by making changes. $27,000. of that would have to be used for carpeting, leaving a balance available of $15,000. Phase 3 - Has not been itemized yet There are approximately $10,000. for deductible items that the library had previously chosen to keep in that could be removed. Karen Duree presented the suggestion that the ramp be removed and a sidewalk be installed that would act as a connecting walkway between the two buildings. Bill Browner discussed the delay in the contract and the fact that it could cost us more, due to the fact that the contractor is unable to meet his deadline through no fault of theirs. Bobbye Hay reported that the library fund can not support the moving of equipment and books. David Cox stated that the Board would have to go before the City Board and request funds. He will also check on the emergency call for waiving a bid. Gordon Reynolds, Bill Browner, Laleh-Amirmoez Sadeghi, Linda Harrison and Karen Duree will work together to prepare an asbestos removal project by phases. Gordon will also look at ways and means of obtaining ideas to recover $75000. for the asbestos removal. The Board agreed that the project must be done in phases for the dollars involved, to ensure that the public is not affected, and so that the library may remain open. The use of the Med-Ark building when it is completed should make the moving an easier job. Charles Kirchen motioned that we ask the city for a waiver on the bid process for asbestos removal under an emergency act. Cam Crouch seconded. Motion passed. David Cox reported that in order for us to put this on the September 3 City Board agenda the contract would have to be completed by August 16. It was agreed that this is impossible and we should strive for the September 17 meeting. Discussion followed on the amount of money available in the contingency fund. Gordon Reynolds reported that after a quick perusal of the contract he had arrived at a figure from $40,000. to $48,000. of funds that are recoverable. The next meeting is scheduled for August 22, 1991 at 1:30p.m. Meeting adjourned at 3:00 p.m. 3. Respectfully submitted, d, L,,,xy CAM CROUCH Vice-President/Secretary