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HomeMy WebLinkAbout1991-06-10 MinutesBoard of Trustees Meeting Fayetteville Public Library June 10, 1991 Present: Board Members Cam Crouch, Bobbye Hay, Charles Kirchen and Carol Phillips; Library Director Linda Harrison; Ozark Regional Library Director Karen Duree, and staff member June Jefferson. The minutes for the meetings of May 13 and May 22, 1991 were accepted as written. Carol Phillips reported on the balances in each fund account. Copy attached to original minutes. The librarians report was accepted after corrections to the balances of the accounts were made. Linda Harrison reported that the summer reading program registration begins 6/12/91. An update on the construction project was given: Linda spoke to David Cox who reported that contracts are being circulated for review. On June 18 the contracts will be a consent agenda for the City Board of Directors. It was decided by the Board that when the initial start of construction begins we will try to have an official groundbreaking ceremony, with media, Board members, local officials, etc. The contingency funds will be coming out of unallocated reserves. Karen Duree announced that Ozark Regional Library will pay $6000. for carpet in the area they will occupy. Linda Harrison gave a report on the program Sgt. Mark Hanna, Fayetteville Police Department, presented one evening. He stressed the fact that the library needs a written policy and procedure for disasters, problem patrons and security. After discussion by the Board it was agreed that we will keep our regularly scheduled meetings on the second Monday of the month at 4:OOp.m. as stated in the By -Laws. Linda Harrison reported that it is costing the library more to replace lost library cards than the patron is being charged. Carol Phillips made a motion, seconded Charles Kirchen that the cost of library cards be increased to $1.00 effective 7/1/91, without as much prior notice as possible being given to all library patrons. Motion passed. The change to the policy and procedure manual concerning the loan period for children's book was discussed. A motion was made by Carol Phillips, seconded by Charles Kirchen that the policy be adopted as presented. This is: There will be no limits on a Juvenile Card, no limits on Easy books and the 2. limit for biography on the same person was changed from 1 to 2. The motion passed. The Staff recommended change in the form used for Personnel Evaluations was tabled due to time. This will be discussed at a meeting scheduled for July 2. Linda Harrison discussed the Capital Improvement Program (CIP). She has received the 5 year CIP. We will receive $42,957. for furniture from the city and $16,000. from the Fayetteville library budget. Linda reported that she had received a quote from GuardTronic as to the alarm system that she was requested to look into. After discussion it was decided that additional facts were needs as to the basic cost and the monthly cost. She will obtain this information. Linda will update and provide to each board member a copy of the item budget, the book budget and information concerning the alarm system. Charles Kirchen made a motion, seconded by Cam Crouch that the budget be accepted as presented by Linda Harrison. Other items that were reviewed under the budget items were: the glass for the display case will be under building and grounds in the amount of $290.45; the plumbing bill was $1289.99. To date no bill has been received from OWCP. Fayetteville's Project Vision was reported on. The library came in 4th on the priority list. The next regularly scheduled meeting will be July 8 at 4p.m., with a called meeting on that same day at 3p.m. and another called meeting on July 2 at 4p.m. Meeting adjourned at 4:55p.m. Respectfully submitted, an./ 4C -1/61C/ CAM CROUCH Vice President/Secretary