No preview available
HomeMy WebLinkAbout1991-05-13 MinutesBoard of Trustees Meeting Fayetteville Public Library May 13, 1991 Present: Board Members Cam Crouch, Bobbye Hay, Charles Kirchen and Carol Phillips; Library Director Linda Harrison; Ozark Regional Library Director Karen Duree; Laleh Amirmoez-Sadeghi, Architect for Hailey/Associates and David Cox, Transportation Services Manager, City of Fayetteville. The minutes for the regular meeting of April 8, 1991 were approved as circulated. The expansion project was discussed. Linda reported that bids openings were held on May 8, and two bids were received. Phases 1 through 6 showed a funding deficit of $55,216. and a list of deductive alternates 1 through 6 was made available. Laleh reported that the contractor is in the process of contacting the subs to see if there is anything they could do to offer better prices and also if there is anything they could do differently. Also the contractor has advised that if the phases could be simplified, such as combining some of the phases together, it might reduce some of the costs. Because the subs would not have to come and go time and time again, they could complete their work and move on to another project. Karen reported that if we made any changes in the structure, reduced the size, of the functions we would have to go back to the state library board and get the changes approved. They are meeting on May 16 and Pat Murphy suggested that Karen and Laleh attend the meeting and present our problem and ask that the state library be authorized to deal with any changes. Karen and Laleh will attend the meeting. Linda reported that David Cox had stated that if the library could come up with more funds possibly the city would be able to provide additional funds. He also reported that we might be able to get the city to furnish the interest that has been accumulating on the $220,000., because this has been done by the city in the past. We will apply to the city for the interest on these accumulated funds. Bobbye reported that of the $119,998. in the designated funds we have pledged $50,000. for building and equipment. We could use some of these funds to cover the contingency fund that David Cox feels we should have available. Linda reported that the request from the resident wishing to donate something special in memory of his wife and son still was not a designated item. Bobbye suggested that perhaps he would consider furnishing the genealogy department of furnishings for some other area, with a proper plaque. Linda and Bobbye will meet with the man and go over ideas with him. The final distribution of Mr. Yeater's estate has been made. We have now received a total of $22,400. from his estate. The Board agreed to wait until the contractor has provided us a list of items that could be considered for change or retention. A called meeting of the Board will be held as soon as the list has been received from the contractor. At that point we will look at the project and decide whether we have enough library funds to commit to the project and pass on these items. David Cox advised that all decisions be made and the package be ready by May 28 so it 2. can be put on the agenda for the second meeting in June. The financial report was reviewed. It looks good and the circulation figures are also very good. The interest off the McLucas/Yeater should be designated funds. The interest McLucas fund will be renamed as the interest designated fund. Linda reported that the book purchases are being reimbursed within 30 days after submission to the city. Linda Harrison reported that the health insurance contract was renewed May 1, 1991 and the library employees were granted the convenience of voting with the city employees. The employees voted to go with reduced benefits with the same cost. Some unanticipated expenses have occurred. A gas leak was repaired at a cost of $1000. The window at the front of the library which was vandalized will be another expense and replacing the glass in the display case. The city will be asked if our insurance covers this cost. Also the cost of the jewelry will be looked into, if we are not covered by insurance. A release form covering such an occurrence was not signed by the owners. The library employees are not covered under the city's contract for worker's compensation. This will cost an additional amount of $925. per year. Linda will look into how the cost is arrived at for each employee. Most of these costs will be covered by savings from employees not being hired for the move. The request for policy interpretation on use of the meeting room was discussed. One group, 55 Alive by AARP, wanted to have a training session on driving, and a charge of $8.00 would be charged for materials. The other group wants to donate books to the library in lieu of paying a fee to use the room. Carol Phillips made a motion, seconded by Charles Kirchen that the request by both groups be denied, based on the library policy. The motion passed. The request from the library staff request to use a different evaluation form was next on the agenda. Cam Crouch made a motion, seconded by Charles Kirchen, that the request be tabled until the next meeting, to allow more time to study the 3 different evaluation forms. The motion was passed. The Fayetteville Vision project was discussed. Board members agreed to go to the called meetings if at all possible. Fayetteville Library staff will also attend if possible. The meeting was adjourned at 5:50 p.m. Respectfully submitted. (21,-n/t44:u041°-/ CAM CROUCH Vice-President/Secretary