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HomeMy WebLinkAbout1991-05-13 MinutesBoard of Trustees Meeting
Fayetteville Public Library
May 13, 1991
Present: Board Members Cam Crouch, Bobbye Hay, Charles Kirchen and Carol
Phillips; Library Director Linda Harrison; Ozark Regional Library Director
Karen Duree; Laleh Amirmoez-Sadeghi, Architect for Hailey/Associates and David
Cox, Transportation Services Manager, City of Fayetteville.
The minutes for the regular meeting of April 8, 1991 were approved as
circulated.
The expansion project was discussed. Linda reported that bids openings were
held on May 8, and two bids were received. Phases 1 through 6 showed a
funding deficit of $55,216. and a list of deductive alternates 1 through 6 was
made available. Laleh reported that the contractor is in the process of
contacting the subs to see if there is anything they could do to offer better
prices and also if there is anything they could do differently. Also the
contractor has advised that if the phases could be simplified, such as
combining some of the phases together, it might reduce some of the costs.
Because the subs would not have to come and go time and time again, they could
complete their work and move on to another project.
Karen reported that if we made any changes in the structure, reduced the size,
of the functions we would have to go back to the state library board and get
the changes approved. They are meeting on May 16 and Pat Murphy suggested that
Karen and Laleh attend the meeting and present our problem and ask that the
state library be authorized to deal with any changes. Karen and Laleh will
attend the meeting.
Linda reported that David Cox had stated that if the library could come up
with more funds possibly the city would be able to provide additional funds.
He also reported that we might be able to get the city to furnish the interest
that has been accumulating on the $220,000., because this has been done by the
city in the past. We will apply to the city for the interest on these
accumulated funds.
Bobbye reported that of the $119,998. in the designated funds we have pledged
$50,000. for building and equipment. We could use some of these funds to
cover the contingency fund that David Cox feels we should have available.
Linda reported that the request from the resident wishing to donate something
special in memory of his wife and son still was not a designated item. Bobbye
suggested that perhaps he would consider furnishing the genealogy department
of furnishings for some other area, with a proper plaque. Linda and Bobbye
will meet with the man and go over ideas with him.
The final distribution of Mr. Yeater's estate has been made. We have now
received a total of $22,400. from his estate.
The Board agreed to wait until the contractor has provided us a list of items
that could be considered for change or retention. A called meeting of the
Board will be held as soon as the list has been received from the contractor.
At that point we will look at the project and decide whether we have enough
library funds to commit to the project and pass on these items. David Cox
advised that all decisions be made and the package be ready by May 28 so it
2.
can be put on the agenda for the second meeting in June.
The financial report was reviewed. It looks good and the circulation figures
are also very good. The interest off the McLucas/Yeater should be designated
funds. The interest McLucas fund will be renamed as the interest designated
fund. Linda reported that the book purchases are being reimbursed within 30
days after submission to the city.
Linda Harrison reported that the health insurance contract was renewed May 1,
1991 and the library employees were granted the convenience of voting with the
city employees. The employees voted to go with reduced benefits with the same
cost.
Some unanticipated expenses have occurred. A gas leak was repaired at a cost
of $1000. The window at the front of the library which was vandalized will be
another expense and replacing the glass in the display case. The city will be
asked if our insurance covers this cost. Also the cost of the jewelry will be
looked into, if we are not covered by insurance. A release form covering such
an occurrence was not signed by the owners. The library employees are not
covered under the city's contract for worker's compensation. This will cost
an additional amount of $925. per year. Linda will look into how the cost is
arrived at for each employee. Most of these costs will be covered by savings
from employees not being hired for the move.
The request for policy interpretation on use of the meeting room was discussed.
One group, 55 Alive by AARP, wanted to have a training session on driving, and
a charge of $8.00 would be charged for materials. The other group wants to
donate books to the library in lieu of paying a fee to use the room. Carol
Phillips made a motion, seconded by Charles Kirchen that the request by both
groups be denied, based on the library policy. The motion passed.
The request from the library staff request to use a different evaluation form
was next on the agenda. Cam Crouch made a motion, seconded by Charles
Kirchen, that the request be tabled until the next meeting, to allow more time
to study the 3 different evaluation forms. The motion was passed.
The Fayetteville Vision project was discussed. Board members agreed to go to
the called meetings if at all possible. Fayetteville Library staff will also
attend if possible.
The meeting was adjourned at 5:50 p.m.
Respectfully submitted.
(21,-n/t44:u041°-/
CAM CROUCH
Vice-President/Secretary