HomeMy WebLinkAbout1991-04-08 MinutesBoard of Trustees Meeting Fayetteville Public Library April 8, 1991 Present: Board Members Cam Crouch, Charles Kirchen, Carol Phillips and Bobbye Hay; Library Director Linda Harrison; Ozarks Regional Library Director Karen Duree; Fayetteville Library Staff member June Jefferson The minutes for the regular meeting March 11 and the called meeting of March 27 were approved as circulated. Library Director Harrison briefly discussed the Statistical and Financial reports for March and the quarter. Circulation is up, the readings on the counters shows that less people came through the library, but more materials were checked out. The "Thank You Jars" are a result of a letter to the editor suggesting that jars be put on the counters and library patrons donate their extra change when visiting the library. The• response has been very good. The Financial Report was accepted as submitted. Ben Mayes, Director of Finance, City of Fayetteville, asked for a list of investments broken down by designated or undesignated. The Director provided him with this list. The Director will contact the police department and set up a meeting with a police representative to come and talk to the staff and board members on what can be done in certain situations that might be threatening or harmful. This may have to be 2 separate meetings so both staff and members can be accommodated. Bootie Kling, representing Bridge for Peace, came and presented a proposal that the library endorse their meetings where they could teach peace through their workshops in conjunction with the summer reading programs. The Board informed Ms. Kling that the space was available in the library to anyone in the community that meets the regulations and makes the meetings open to anyone, but that we are a governmental body, part of the City of Fayetteville, and that we could not endorse anyone. It was pointed out that trying to schedule the workshops at the same time as the summer reading programs would be very difficult and that many things could not be done with the children that would be attending the reading programs, such as handing out literature, trying to guide them towards a special way of thinking, etc. Director's Harrison and Duree presented the update on the Med-Ark building. Mrs. Duree has received the official notification of the grant award. A meeting with the city, the architect, the Director's and Bobby Hay was held.We now have some dates to work with. April 17 the bids will go out for phases 1- 5, with them due back by May 8. On June 18 the bids will be formally accepted. Construction should begin by July 1.. Mrs. Duree pointed out that June 28, which is the 90 day period for the grant award, is the last day for the contracts to be signed. Moneys for phases 1-5 are available. Phase 6 is short $70,036. The Board reviewed the options available and decided to stay with the initial proposal 2. at this time. After reviewing the financial statements it was decided that we could possibly cover the $70,036. if need be. Nothing can be done until we see what the bids are when they are received. The Board decided that we would hold off buying any additional equipment until after the bids are received, so we can see what the status of our funds available are. Carol Phillips motioned and it was seconded by Charles Kirchen that the bids be let. Bobbye Hay discussed the letter received from Friends of the Library. Bobbye pointed out that there was a difference between what they reported as having spent for books and what we show. It was decided that our fiscal years are different which causes the difference. The meeting was adjourned at 4:52 p.m. Respectully submitted, an/agreif CAM CROUCH Vice-President/Secretary