HomeMy WebLinkAbout1991-01-14 MinutesBoard of Trustees Meeting Fayetteville Public Library January 14, 1991 Present: Board members Cam Crouch, Bobbye Hay and Charles Kirchen; Library Director Linda Harrison; Ozark Regional Library Systems Director Karen Duree; Fayetteville Library staff members June Jefferson and Glenda Brooks Northwest Arkansas Times Reporter Stuart Penn attended. President Bobbye Hay called the meeting to order at 4:00 p.m. She explained that Carol Phillips was not in attendance due to an accident and Foster Park was still out of town. The minutes for the December 10, 1990 meeting were approved as written. OLD BUSINESS Library Director Harrison submitted the Statistical and Financial report for December for discussion. The board agreed that the 1990 overall program total was excellent. The Financial report will be reviewed for corrections next week by Linda and Bobbye. The Yeater fund was entered correctly, the restricted fund was not entered correctly. Mr. Kirchen requested some background on the McLucas fund. A history of the fund was given. Linda Harrison reported that $27,000 in capital funds for purchase of equipment and furniture had not been used in 1990, but would be rolled over into 1991. Card catalogs have been ordered. Mrs. Harrison gave a 1991 budget update. It has not officially been approved. Because of the accounting change made in 1990 we will be able to cope in 1991. Books purchased in 1990 will be funded from capital funds, rather than operating funds. A total of $57,317.00 has been expended on books. Bobbye Hay submitted for discussion the possibility of designating the amount of $119,998.51 be set aside for building and equipment. This figure covers the amounts in the McLucas - First Federal, McLucas - First National Bank, CD and the Edward A. Yeater Estate. Mr. Kirchen moved that this amount which includes accumulated interest be designated to cover the costs for building and equipment. Cam Crouch seconded the motion. The motion was passed. The Board discussed the condition of the parking lot in the Med-Ark Building. Mr. Kirchen recommended that Linda contact the architect about restitution for the damages to the parking lot. The Board agreed that this should be done. Staff member June Jefferson suggested that in the future, Fayetteville Library Staff, Fayetteville Board Members and Friends of the Library attend city board meetings so they can be current as to what is happening with the library budget and that the City Board will become familiar with citizens connected to the library. Bobbye Hay stated that this could be explored but it certainly would entail dedication and organization. Bobbye asked June to discuss it with the Fayetteville Library staff and get their feelings on the suggestion. Karen Duree expressed her opinion that someone should attend all meetings so they can be identified with the library. Mrs. Hay suggested that the 2. discussion be tabled until the next meeting when more members are in attendance. Mrs. Harrison provided an expansion update. A Letter of Agreement has been received and sent to Scott Linebaugh for his signature. The request from Washington, D. C. has not come back. When the grant award is received than the library can go out and ask for bids. NEW BUSINESS President Bobbye Hay reported that a letter had been received from John B. Ervin agreeing to the terms the library had requested covering his annual audit. He signed the legal agreement and Bobbye Hay has signed for the library and returned to Mr. Ervin. Mrs. Hay reported that a letter had been sent to Mrs. Carolyn DeLille, President of The Friends of the Library, thanking them for their support during the budget hearings. Mrs. Hay read a letter that has been sent to the City Board of Directors advising them of the upcoming vacancy of Foster Park's position and requesting a replacement for Mr. Park, effective April 1, 1991. The election of officers was discussed. Election is slated for the January meeting, but due to the lack of members present, it was tabled until the February meeting. Cam Crouch gave a report on public relations activity. Mim Neralich was contacted and she reported that there were 68 in attendance at the December children's program. This was a definite increase and she would like to continue using open channel to announce upcoming programs. Mrs. Crouch also brought copies of articles that had recently been in the newspaper concerning the Fayetteville library. The meeting was adjourned at 4:55 p.m. ge:,/ ant c/</ CAM CROUCH Interim Secretary