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Home My WebLink About1990-12-10 MinutesBoard of Trustees Meeting Fayetteville Public Library December 10, 1990 Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen, Foster Park, Carol Phillips; Library Director Linda Harrison; Fayetteville Library staff member June Jefferson President Bobbye Hay called the meeting to order at 3:00 p.m. The minutes for the regular November 12 meeting were approved as circulated, Library Director Harrison briefly discussed. the Statistical and Financial reports for November and responded to questions about fines and about interest on the Mclucas funds. Treasurer Phillips distributed a current list of certificates of deposit representing various Library funds. Ms. Phillips and President Hay will work with Director Harrison in working out appropriate accounting practices for those funds of a restricted nature. Director Harrison reported that Library staff was generally opposed to wearing name tags although some Board members still felt the need for patrons to be able to identify individual staff members in some way. Discussions will continue with staff to attempt some comfortable solution to the issue. Director Harrison further reported that in the changes in administrative structure of the City the Library is now listed under Planning Management Department, headed by John Merrill, Treasurer Phillips presented a special Treasurer's report and led further discussion of the CD list mentioned earlier. She further circulated copies of a letter (dated November 29, 1990) from First National Bank (where the Library has a current $196,000 on deposit) explaining its use of a $210,000 U.S. Treasury note as collaterial against Library deposits. The Board agreed that the Treasurer has handled this problem well. Director Harrison distributed copies of a statement of funds available currently from the City; $196,000 is presently available from 1990 and win be rolled forward for use in 1991. But the budget, reflecting funds to be made available from the City in 1991, shows a shortage of $26,076 in meeting projected expenses. Various efforts will be made to encourgge additional City support. President Hay has been invited to a meeting with City officials on Saturday, December 15; Carol Phillips, Chairman of the Board of Trustees Budget Committee, and Library Director Harrison will also attend. There will also be a public City budget hearing on Thursday, December 13, at 7:00 p.m., to which Library supporters will be urged to attend. Friends of the Fayetteville Public Library will be asked to help in encouraging attendance by those favoring additional Library support. Director Harrison reported the encouraging news that the Library has been allocated what it had requested in capital improvement funds: $65,000 for books and $49,284 for additional renovation funds. There are also substantial increases for books projected for the next four years from sales tax funds: a total of $70,005 for 1992; $75,395 for 1993; $81,201 for 1994; and $87,453 for 1995--a total of $379,054 for books for the five years. page 2 Minutes of December 10, 1990 Director Harrison made available the blueprints showing the changes in the staff room, particularly the placement of the Director's office, as part of the renovation project. She further distributed copies of the City Administrative Policies and Procedures Manual, p. 4 of which indicates that Custodial Services is the only Library expenditure for 1991 requiring a bid procedure. The Board agreed that the Library Director should start. the process for taking bids: for Custodial Services for the 1991 year. President Hay raised the question of the possible need to change the auditor at some future date (to reflect common business practice, not because of any dissatisfaction with the current auditor). The Board agreed that it was perhaps too late to make a change for the current year. Charles Kirchen moved, with a second from Foster Park, that we authorize John B. Ervin to conductthe required audit of the Library for 1990 at the estimated cost of $1850. The motion was unanimously approved; Secretary Park will write a letter to Mr. Ervin requesting this service. There followed a discussion of a Board of Trustees replacment,to be needed soon. Boar& Member Park's term expires on April 1, 1991, and since he is moving away from Fayetteville he will not askereappointment.. Board members informally expressed appreciation to Mr. Park for his service these past four years. Mr. Park in turn briefly noted his great pleasure in being a p -m of this hard-working Board during this period of expansion and change. Since the lease for the Ozarks Regional Library expires at the end of this month, Carol Phillips moved, with a second from Charles Kirchen, that the lease be extended at the current rate until the renovation in the Medark Building and the move to that building is completed, at which time lease terms- will be renegotiated. The vote was unanimous (except for an abstention by Camilla Crouch because of a conflict of interest). The regular meeting was concluded at 4:45, at which time the Board went into executive session to discuss a personnel matter. Respectfully submitted, Foster Park, Secretary Board of Trustees Meeting Fayetteville Public Library December 10, 1990 Present.: Board Members Camilla Crouch, Bobbye Hay, Cnarles Kirchen, Foster Park, Carol Phillips; Library Director Linda Harrison At .:45 p.m. the Board met in executive session to discuss- what some Board :embers felt to be an imbalance in pay for one employee created by the adoption of the City pay matrix on June 27. It was noted that although the salary currently reflected an actual accountant's position, the actual job would be more accurately that of an accounting clerk. (The present holder of the position, in any event, is not: an account & does not claim to be so qualified,) In the discussion that followed it was the consensus of the Board to reclassify the position to that of accounting clerk as of April 1, 1991. The Library Director will discuss with the employee the situation and ascertain her desire to continue at a lower salary after April 1. The meeting was adjourned at 5:10 p.m, Respectfully submitted, Foster Park, Secretary